Executive Assistant Resume Pembroke, MA - Hire IT People

SUMMARY:

To work in the position of Executive Assistant in a growing company where exceptional ability to multi - task, problem solve, work proactively and TEMPeffectively, and meet deadlines dat are required in providing outstanding administrative support to executives, supervisors and managers.
Proficient in Microsoft Applications
QuickBooks
Medical/pharmaceutical knowledge
Calendar management
IT user of new software/programs
General accounting, A/P and A/R
Blue Jeans / WebEx
Strong communication and customer service skills
Great organizational skills
Extremely reliable and dedicated
Maintain office filing systems and supplies
Extensive inbound/outbound phone etiquette
HIPAA
Superb Customer satisfaction

PROFESSIONAL EXPERIENCE:

Executive Assistant

Confidential, Pembroke, MA

Responsibilities:

Executive Assistant to President, 2 Estimators, Field Supervisor, 5 Project Managers and the Union Flooring employees
Obtain Central Registry bid and Request for Qualification ads, obtain apprentice s, insurance bonds and create all bid packages for estimators.
Maintain all office supplies, UPS, Fed Ex, postage
Input all vendor and utility invoices for payment, run accounts payables and updating accounts
Customer relations, maintaining 4 phone lines, emails and faxes
Create binders and billing folders for all new flooring jobs
Maintain employee files, correspondence and updated identification information
Sit in on public bids and obtain all results.
of all new employees
Personal Assistant to the owner

Executive Assistant / Event Coordinator

Confidential, Quincy, MA

Responsibilities:

Planning and coordinating annual functions and events including 3 forums, 8 user groups and 4 sessions (identify venues and dates; maintain invitee list, facilitate with security, coordinate food, and assembly of presentations, etc.)
Calendar management for Vice President and Director
Creating and editing PowerPoint presentations
Preparing and distributing reports for internal leadership
Analytics work using Excel, compiling data for graph preparation used for hospital and physician group incentive programs.
Maintaining department budget and pay bills for cost center

Project Coordinator

Confidential, Bridgewater, MA

Responsibilities:

Assigned Super User for all new software applications
Oversee new college interns and new hires, including interviewing, tasks delegation, and all
Extensive yearly HIPAA and knowledge
Processing prior authorizations, approval/denial letters
Inbound/outbound telecommunications with member's, pharmacies and doctors
Review and approve monthly vendor invoices. Maintain a monthly/yearly spreadsheet of costs
Worked with A/R Department to recoup duplicate prescription payments paid to long term care nursing facilities
Worked closely with all Member Services, Nurse Care Managers and Provider Relations Departments with all of their Pharmacy Department needs

Administrative Assistant

Confidential, Pembroke, MA

Responsibilities:

Personnel, management and problem-solving
Fostering customer relations and supervising all customer service responsibilities
Coordinating all corporate travel for sales team and owners
Inventory control, supply ordering and tracking shipments
Product research and quotes for customer orders and distribution
Managed all purchase orders and client deliveries
A/P and A/R, basic bookkeeping, including QuickBooks
Order invoicing and purchasing
Assisted in doubling company sales over a 10-year period
Helped company achieve $1M in gross sales for the month of June 2008