Administrative Assistant / Accounts Payables Resume Madison, WI - Hire IT People

PROFESSIONAL SUMMARY:

Resourceful and task - oriented Executive Assistant with 10 years of diverse experience in general office management, reception handling and appointment scheduling. Skilled in arranging travels, taking minutes and handling correspondence. Innate ability to handle multiple tasks.

TECHNICAL SKILLS:

Technology and Tools: Coordination Skills Planning skills Sales & MarketingMulti - tasking Problem-Solving SkillsTechnology skills Written skillsTime management

WORK EXPERIENCE:

Administrative Assistant / Accounts Payables

Confidential, Madison, WI

Responsibilities:

Opened, sorted and distributed incoming correspondence, including faxes, and email
Operate a 7-line switchboard, page employees and direct calls to appropriate parties or take messages
Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
Generate reports using Point Click Care database
Collect, count, and disburse money to residents and do basic bookkeeping
Review and analyze discrepancies in data received with clients and vendors

Office Assistant - Temporary Assignment

Confidential, Madison, WI

Responsibilities:

Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
Answer phone calls and direct calls to appropriate parties or take messages.
Process applications using Yardi (Property Management System) to run credit checks, rental history, criminal background and sex offender registry. Follow-up with applicants regarding status
Perform general office duties, such as ordering supplies, maintaining records management database systems
Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.

Assistant Contract Coordinator - Temporary Assignment

Confidential, Madison, WI

Responsibilities:

Generated reports using Open Source 2010 (Contract Management Database)
Set up and coordinate meetings and conferences
Compile, record, and evaluate personal and financial data to verify completeness and accuracy, and to determine eligibility status.
Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
Conducted projects and participated in team activities

Documentation Specialist

Confidential, Madison, WI

Responsibilities:

Retrieve weld and heat map documents and data from authorized, designated databases
Processed invoices and ordered factory parts for Clean-In-Place (CIP) Systems for the pharmaceutical, biotechnology, nutraceutical and personal care industries.
Reviewed and analyzed discrepancies in data received with clients and vendors
Assisted the Marketing Manager with conference and event preparation
Developed system FIT’s (factory Inspection Test)

Receptionist

Confidential, Madison, WI

Responsibilities:

Compile, copy, email, scan, fax, sort, and file records of office activities, business transactions, and other activities.
Compute, record, and proofread data and other information, such as records or reports.
Organized flight and hotel arrangements for department executives
Operated 15 phone line switchboard and transferred calls to appropriate staff members
Maintained confidentiality in all aspects of client staff and agency information

Executive Assistant

Confidential, North Freedom, WI

Responsibilities:

Assisted the marketing team with advertising and setup of sales events
Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.
Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
Complete and mail bills, contracts, policies, invoices, or checks.
Operated 15 phone line switchboard and transferred calls to appropriate staff members
Opened, sorted and distributed incoming correspondence, including faxes, and email

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Administrative Assistant / Accounts Payables Resume

Madison, WI

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