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Administrative Assistant Resume

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Stamford, CT

Objective:

  • Executive Assistant / Office Manager

SUMMARY

  • Fifteen years of corporate administrative experience
  • Strong ability to multi - task, organize, prioritize and meet deadlines; work well under pressure
  • Enjoy a challenge and learning new things; able to quickly master procedures
  • Able to perform tasks with proficiency using MS Windows, Word, Excel, Access and PowerPoint.

PROFESSIONAL EXPERIENCE

Executive Assistant

Confidential, Stamford, CT

Responsibilities:

  • Provided administrative support to team of three Vice Presidents in the Corporate Controllership Department
  • Provided backup administrative support to two Senior Vice Presidents, and nine Vice Presidents within the Corporate Controllership Department
  • Served as backup to the Office Manager and assisted with various tasks in support of Office Manager duties
  • Created monthly expense reports utilizing web-based Concur Expense system. Gathered all receipts and balanced monthly Confidential corporate card statements.
  • Ensured timely creation, process and approvals of expense reports and payments to Confidential . Maintained all expense records
  • Arranged and coordinated all travel, domestic and international. Ensured timely receipt of visas and tickets; coordinated and prepared detailed itineraries and meeting travel folders
  • Arranged meetings, gathered and sourced all meeting details and coordinated with attendees’ administrative staff.
  • Coordinated Vice Presidents' calendar in MS Outlook (previously in Lotus Notes) and handled all scheduling conflicts.
  • Scheduled and coordinated conference calls with relevant local / global participants and ensured adequate meeting space was arranged if needed
  • Maintained, updated and ensured accuracy of all team members’ contact details, vacation database, personnel records and relevant information

Administrative Assistant

Confidential, Stamford, CT

Responsibilities:

  • Provided backup administrative support to fourteen Equity Research Analysts and six Portfolio Managers in the Equity Research Department
  • Created monthly expense reports utilizing web-based Concur Expense system. Gathered all receipts and balanced monthly Diner’s Club corporate card statements.
  • Ensured timely creation, process and approvals of expense reports and payments to Diner’s Club. Maintained all expense records
  • Arranged and coordinated all travel, domestic and international. Ensured timely receipt of visas and tickets; coordinated and prepared detailed itineraries and meeting travel folders
  • Arranged meetings, gathered and sourced all meeting details and coordinated with attendees’ administrative staff.
  • Coordinated Analysts’ calendar in MS Outlook and handled all scheduling conflicts.
  • Scheduled and coordinated conference calls with relevant local / global participants through Confidential Conferencing Services and ensured adequate meeting space was arranged if needed
  • Maintained, updated and ensured accuracy of all team members’ contact details, vacation database, personnel records and relevant information

Administrative Assistant / Receptionist

Confidential, Hicksville, NY

Responsibilities:

  • Supported eight partners and ten accountants in team of three assistants
  • Created and updated financial statements for audits, reviews and compilations using MS Word and Excel
  • Assisted fellow staff members with compilation and distribution of tax returns and extensions
  • Assisted Marketing Director with preparation, assemblage and distribution of marketing material needed for company functions and / or mass mailings
  • Provided light computer support to fellow staff members in MS Windows, Word, Excel and Outlook and in Internet applications

Administrative Assistant / Receptionist

Confidential, New York, NY

Responsibilities:

  • Performed various administrative duties including, but not limited to, drafting and typing documents, updating company’s client database using Confidential Software, ordering office supplies, filing, meet and greet clients and answering phones
  • Prepared, assembled, and bound client investment portfolios and presentations for prospective clients using MS Word, Excel and PowerPoint

Office Administrator / Receptionist

Confidential, New Haven, CT

Responsibilities:

  • Performed various administrative duties including, but not limited to, drafting and typing documents, updating company’s client database using MS Access, filing, scheduling computer technicians, resolving conflicts, meet and greet clients and answering phones
  • Assisted clients in Internet use, email account setup and in developing resumes and cover letters
  • Created and designed various documents including flyers, tickets and invitations using a scanner, Adobe PhotoDeluxe, MS Word and WordPerfect

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