SUMMARY:

• Dedicated, results - oriented and technically skilled business professional with a versatile administrative support skill set developed throughout 7 years of extensive experience in operations and management, human resources and accounting.
• Seeking a challenging and varied position as an Executive Assistant/Office
• Manager that will enable me to capitalize on sound management and leadership skills, with opportunities for personal and professional growth in a truly motivating work environment.

TECHNICAL SKILLS:

• Human resource management Recruitment/staffing
• High level of confidentiality Training and development
• Excellent written and verbal communication skills Benefits administration
• Superior attention to detail Bookkeeping
• Proficient with Word, Excel, PowerPoint, Customer service/Client relations
• Outlook, Access, SharePoint, Viewpoint, Exceptional time management skills
• Goldmine (Win/Mac) Procurement/Inventory management
• Quick learner Social media knowledge
• Dependable and flexible Works well under pressure
• Articulate and well-spoken Spreadsheet management
• Travel administration Project planning

PROFESSIONAL EXPERIENCE:

Office Operations Manager

Confidential, Denver, CO

Responsibilities:

• Maintain office efficiency by planning and implementing office systems, layouts, designing filing systems and equipment procurement.
• Reduce overhead by taking on more responsibility with creative and administrative projects.
• Administer new hire, employment change and termination activities. Maintain active, terminated, and archived personnel, medical, legal and background files.
• Pay vendors by monitoring discount opportunities; verify federal id numbers; schedule and prepare checks; process expense reports; resolve purchase order, contract, invoice, or payment discrepancies and documentation; insure credit is received for outstanding memos; issue stop-payments or purchase order amendments.
• Support CEO through personal document management, calendar organization and collateral preparation for meetings.
• Process and distribute 1099 and W-2 IRS forms.
• Maintain computer and physical filing systems.
• Complete bi-weekly payroll for 100+ employees.
• Create detailed expense reports and requests for capital expenditures.
• Screen applicant resumes and coordinated both phone and in-person interviews.
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events.

Executive Assistant

Confidential, Denver, CO

Responsibilities:

• Support CFO through personal document management, calendar organization, collateral preparation for meetings and reading, monitoring and responding to emails and calls.
• Prepare meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
• Facilitate organized record retrieval and access by maintaining filing system for both active and non-active customers and employees.
• Plan and coordinate logistics and materials for board meetings, committee meetings and staff events.
• Create detailed expense reports and requests for capital expenditures.
• Order and distribute office supplies while adhering to a fixed office budget.
• Coordinate travel arrangements, including booking airfare, hotel and transportation.
• Organize all new hire, security and temporary paperwork.
• Obtain signatures for financial documents and internal and external invoices.
• Update websites; type documents; design and order uniforms and other needed office materials.

Administrative Assistant

Confidential, Colorado Springs, CO

Responsibilities:

• Handle extensive range of administrative and executive support related tasks for CEO.
• Ensure operation of equipment by completing preventive maintenance requirements.
• Compose, proof, type, and distribute routine letters, memorandums, reports, spreadsheets, presentations, and related materials to assure timely routine or answering of correspondence
• Assemble, prepare and distribute materials for meetings to provide all attending with appropriate information.
• Utilize advanced computer skills to prepare complex correspondence, reports, presentations, charts, tables and forms.
• Prepare expense statements; arrange and organize travel arrangements, including hotel, ground transportation, and other issues upon request.
• Assist with event planning, including associated travel and logistical arrangements.

Restaurant Manager/Bartender

Confidential, Katy, TX

Responsibilities:

• Revitalize business and improve reputation by increasing the customer relationships and service standards to above-par- bringing the organization to the #2 ranking of alcohol sales in Texas. Keep up to date with licensing legislation and take legal responsibility for premises.
• Enforce health and safety rules.
• Run all aspects of the organization by focusing on cleanliness, proper stocking, set-up, inventory procedures, scheduling customer reservations, and booking live entertainment.
• Recruit, train, and manage all new hires and existing employees to ensure policies and procedures are implemented to quality standard.