SUMMARY:

• A highly organized and detail - oriented Executive Assistant/Office Manager with over 7 years experience providing thorough and skillful administrative support to multiple senior executives.
• Extensive experience with Microsoft Office products to include Word, Excel, PowerPoint, Outlook, Access and Sharepoint.
• Would definitely be considered expert level.
• An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.

TECHNICAL SKILLS:

Extensive administrative, supervisory, and clerical experience. Works well independently or as part of a team. Expert in Windows, JD Edwards, Mac OSX, MS Office, iOS, Powerpoint, Excel, Access, Outlook, Quickbooks, Serenghetti, NetSuite, DataCert, TimeSlips, CICS/ISPF/Mainframe, Unix, Windows 9X/NT/2000/XP/2K3, Novell NetWare, Citrix, Sharepoint, Lotus Notes and general office equipment.

EXPERIENCE:

Administrative Assistant

Confidential, Englewood, CO

Responsibilities:

• Heavy calendar management for multiple executive level individuals nationwide .
• Book any and all travel for multiple SVP from air travel to lodging and all needs inbetween.
• Utilize Sharepoint for access to duties as part of the Administrative Services Team .
• Utilize OneLink for all expenses, multiple Senior level Executives.
• Plan, coordinate and execute all office and company meetings and needs to include meals.
• Create spreadsheets and utilize advanced formulas for charts, graphs and visuals.
• Manage meetings and events for Manager level to Executive level .
• Engaged other Executive Assistants and Admins in the Western Region on the Administrative Services team in order to align on many projects.
• Coordinate facility needs, management and employee issues through use of a Sharepoint portal.
• Enhanced expenses process by utilizing alternative ways to submit receipts through prior experiences in offices.

Executive Assistant/Office Manager

Confidential, Denver, CO

Responsibilities:

• Heavy calendar management for two Vice Presidents of the Confidential .
• Book any and all travel for VP s and Consultants to nationwide events, destinations and client meetings.
• Housekeeping with Office Management operations, bringing them up to par for operations.
• Utilize Changepoint for all expenses, both the VP s company expenses as well as office expenses.
• Plan, coordinate and execute all office and company meetings, from in house to booking meeting spaces and meal engagements.
• Plan, coordinate and execute tradeshows from booth build to daily itinerary for attending personnel.
• Created custom media for display in office, as a Welcome tool.
• Utilize different systems to include Slack, Trello and Sharepoint for company operations.
• Engaged other Executive Assistants and Office Managers in the Western Region in order to bring them together and network by setting up monthly meetings to discuss operations, projects and ways to enhance day to day focus.
• Lead and take minutes for a weekly team meeting of 30 individuals utilizing skype for business, conference call assets and then distributing minutes and project status taken.
• Enhanced expenses process by utilizing alternative ways to submit receipts through prior experiences in offices.

Executive Assistant

Confidential, Denver, CO

Responsibilities:

• Heavy calendar management to include personal assistant roles from childcare to moving needs and everything in between for the CEO, CFO, COO and SVP simultaneously.
• Book any and all Executive Office travel both domestic and internationally.
• Enhance systems in place by replacing them with more efficient ones that come from personal experiences and knowledge.
• Advise and assist with three other companies in the Medicine Man Group. Production, Consulting and Pharmaceutical.
• Plan, coordinate and execute tradeshows from booth build to daily itinerary for attending personnel.
• Support Executive team (CEO, CFO, COO, COS, SVP) in their daily routines, to including replying to emails, personal calendar management and keeping them on schedule and task.
• Extensive project management experience with an up and coming company to build the business.
• Manage multimedia marketing tools and update them for social media and general marketing uses.
• Facilitate communication and arrangements between executives and Television - radio appearances to include web cast materials.
• Minute taking in all kinds of meetings. Take notes and bullet points of meetings, then summarize discussion points and email/distribute them to the proper personnel.

Executive Assistant/Office Manager

Confidential, Greenwood Village

Responsibilities:

• Support the Executive team to include the CEO, COO, CFO, VPS and others in their day to day needs from scheduling to email responding.
• Compose confidential correspondence, spreadsheets, reports and other complex documents for distribution both internally and externally.
• Manage ordering office supplies and facilitating different needs per departmental requests.
• Maintain phone systems, IT systems and overall office functionality.
• Plan and coordinate Domestic and International travel for Executive Staff, to include acquiring visas, reservations of hotels, flights and vehicles.
• Minute taking in all kinds of meetings. Take notes and bullet points of meetings, then summarize discussion points and email/distribute them to the proper personnel.
• Schedule meetings and coordinate all necessary preparations and follow - ups for meetings, including timely notifications and distribution of meeting materials.
• Pull data from multiple sources with the ability to analyze and offer an executive summary.
• Create meeting materials such as presentations and packages.
• Utilize NetSuite in Administrative and Accounting roles by keeping HR information up to date, calendar and history, as well as enter shipping invoices.

Administrative Assistant

Confidential

Responsibilities:

• Input payroll hours and timesheets for 87 personnel through the use of the MYRGROUP online Time Management system, ensuring expedient and accurate recordings of hours and pay rates while ensuring any Per Diem is properly accounted for.
• Clerical work by scanning in Hazard Analysis, Quality Control, Work Orders, Daily Quantity Assurance and digitally naming them then properly distributing them to folders for storage while emailing them to corresponding companies Sturgeon is in contract with.
• Utilize JD Edwards to input Equipment transfers on a weekly basis between 32 job sites accordingly.

Executive Administrative Assistant Sergeant

Confidential

Responsibilities:

• Two years as a Sergeant First Class right hand man. Personally accountable for over 3 million dollars in equipment, as well as the training and accountability of 22 junior enlisted soldiers; Two combat deployments in support of Operation Iraqi Freedom and Operation New Dawn.
• Effectively managed online Army Digital Training Management System; maintained records for 80+ personnel, responsible for reporting training statistics; Provided critical support to officers and project leads.
• Resolved critical issues in deadline driven, fast paced environment; Ensured timely resolution of any issue or project deliverable; Conducted research, created project reports and developed presentations.
• Created process improvements in workflow and documentation handling; Streamlined office operations, project processes and procedures to ensure productivity enhancement; Screened incoming calls, serving as first line of support; Designed Excel spreadsheets, tables, graphs and Power Point presentation;. Scheduled and coordinated meetings and presentations.