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Executive Assistant To Ceo & Office Manager Resume

Dallas, TX

SUMMARY:

  • A personable, methodical, and dynamic Executive Assistant highly regarded for expertly organizing calendars and scheduling engagements to fully support executives and ensure productive operations.
  • Proven track record of effectively managing office administrative duties, including data archiving, invoice processing, and database management.
  • Known for fostering a warm, welcoming environment for clients, as well as cultivating an efficient and prosperous working environment for staff.
  • Out - of-the-box thinker recognized for planning and coordinating creative and riveting events that grow brand awareness, market share, and channel revenue.
  • Successfully resolved issues as they arose while advising and liaising between 10+ key business partners.
  • Implemented best practices for interdepartmental communication and data sharing to increase overall efficiency and productivity by 45%.
  • Facilitated simplified file retrieval and access by accurately maintaining filing systems for in-house and graduated student records.
  • Employed expert calculator and computer operating skills to accurately complete and process payroll records, invoices, balance sheets, and other pertinent financial documents.
  • Support executive leadership by drafting outgoing communications, distributing incoming correspondence/mail, and providing exceptional service to diverse clientele while managing difficult phone calls.

CORE COMPETENCIES:

  • Customer Service Executive Support Scheduling/Calendaring
  • Relationship Management Brand Development Technical Skills
  • Invoice Processing Office Administration Database Management
  • Filing/Data Archiving Group Facilitation/Presentations Communication

TECHNICAL SKILLS:

Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Publisher) / Microsoft Visio / Microsoft SharePoint / Adobe Photoshop / Google Docs / Google Drive / Google Calendar Google Plus / QuickBooks / Dropbox / Salesforce / Printers / Fax Machines / Internet / Scanners / Raisers Edge / Smart Office / Typing Speed: 92 wpm

PROFESSIONAL EXPERIENCE:

Executive Assistant to CEO & Office Manager

Confidential, Dallas, TX

Responsibilities:

  • Provided exceptional service to diverse clientele while managing difficult phone calls, distributing incoming correspondence/mail/email, and drafting outgoing communications on behalf of executive leadership.
  • Maintain a complex calendar of appointments and meetings and prepare all pre-appointment and post-appointment paperwork within designated frames.
  • Assist four directors by managing their, sales, production, and conservation records while preparing reports to keep all staff up-to-date on pending business, production, and progress.
  • Provide office/job support to Internal Management teams as needed: Operations, Marketing, and Training
  • Manage CEO’s personal and professional calendar
  • Liaison for executives and attorneys
  • Compose, proofread, organize, and maintain correspondence, reports, and other complex documents, including presentations, organizational charts, spreadsheets, and database

Executive Assistant to CEO & Office Manager

Confidential, St. Robert, MO

Responsibilities:

  • Created a client database and maintain detailed and accurate files and records using CRM software.
  • Served as an advisor to and liaison between 10+ key business partners, successfully resolving any issues as they arise.
  • Supported the planning processes and helped with hosting district and local activities and events, increasing sales revenue 15% and overall brand awareness 10%.

Executive Assistant to CEO

Confidential, St. Robert, MO

Responsibilities:

  • Managed CEO’s complex, and frequently changing travel arrangements for both domestic, and international travel.
  • Created and implemented a new expense report, budget, and filing system
  • Coordinated with various teams for team building initiatives and overall support for maintenance of a positive work culture and improved employee morale
  • Distributed company-wide announcements, booked conference rooms, and coordinated catering for annual staff development forums.

Confidential

Waynesville School District, Fort Leonard Wood, MO

Responsibilities:

  • Evaluated student and staff training needs and developed and modified programs to effectively fill proficiency gaps.
  • Recognized as a leader with superior skills in planning, developing, and executing training and staff development programs and opportunities.
  • Created procedures and documentation for start-up, shut down, and first-level troubleshooting.
  • Performed preventative maintenance and regular upgrades to ensure the availability and integrity of the network, system, and all data.
  • Increased overall efficiency and productivity by 35% by implementing best practices for interdepartmental communication and data sharing.

Confidential, Fort Leonard Wood, MO

Executive Assistant to the Director

Responsibilities:

  • Performed numerous administrative support tasks, including proofreading, transcribing handwritten information, and carefully distributing or filing confidential documents.
  • Completed and processed payroll records, invoices, balance sheets, and other pertinent financial documents using expert calculator and computer operating skills.
  • Accurately maintained filing systems for in-house and graduated student records, effectively facilitating simplified file retrieval and access.
  • Planned, organized, and hosted career fairs and recruiting events in collaboration with senior recruiting staff.
  • Regularly communicated with Veterans Affairs the verify and create claim numbers while assisting clients with a wide range of needs.

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