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Executive Assistant To Chief Administrative Officer Resume

White Plains, NY


Senior - level executive assistant and “go-to” person who provides support to C-Suite executive management team in driving results on company’s most strategic and sensitive initiatives. Recognized self-starter and problem solver delivering practical solutions with tight deadlines. Business-savvy administrator with proven ability to support complicated projects, including acquisitions, divestitures, SEC filings, Board of Directors business and employee benefits & compensation. Proficient with leading software and social media tools. Valued and trusted colleague able to contribute in environments from large corporations to small more nimble settings.


  • Agile Learner
  • Strategic Thinker
  • Deadline Orientated
  • Problem Solver
  • Go to Person
  • Practical
  • Self-Starter
  • Flexible Attitude
  • Team Player


Proficient in: MS Office Suite (PowerPoint, Outlook, Word, Excel, Visio) Concur, Oracle, Egencia, Passport, Photoshop, Adobe, Section 16, Datasite, EDGAR, EASi, Intralinks, Orgpublisher, SharePoint, NY Notary


Confidential, White Plains, NY

Executive Assistant to Chief Administrative Officer


  • Effectively manage multiple priorities
  • Deadline management
  • Calendar management, including different time zones, using Outlook
  • Manage Company intranet
  • Maintain various compliance reports
  • Serve as key liaison with Board Members and overall company “go to person”
  • Handle expense report management, conversion of currency, utilizing Excel
  • Execute travel management, international & domestic
  • Perform recruiting functions (on-boarding, logistics and overall oversight management)
  • Manage with outside vendor the execution of Employee Handbook, i.e. quarterly updates
  • Transmit SEC filings for the purposes of financial reporting, including edgarizing, involving tight deadlines
  • Issue financial & company press releases as it relates to company announcements
  • Recruited and manage Administrative Assistant to assist Executive Assistants in overflow
  • Prepare / distribute Board and Committee Meeting materials
  • Track attendance as it relates to Board and Committee Meetings for fee purposes
  • Prepare and execute Employee Stock related transactions
  • Develop presentations for various strategy meetings for Procurement, using PowerPoint
  • Generate Human Resources reports for personnel related matters
  • Operate data libraries for corporate record retention purposes
  • Screen/direct high volume of telephone calls, greet clients and VIP personnel
  • Personal Tasks

Confidential, New York

Executive Assistant


  • Arranged extensive domestic travel plans, including ground, air, hotel, restaurants, meetings on location
  • Processed domestic and international expense reports
  • Meet / greet VIP personnel and clients
  • Drafted company announcements and routine responses to correspondence
  • Assisted sales and marketing departments, consisted of 16 employees with ad hoc projects
  • Served as Marketing Manager for new brand identity, which included all aspects of coordination for 4 regional hubs, brochure content, photography design and stationery requirements
  • Created presentations for strategy meetings, utilizing, PowerPoint, Excel
  • Developed and updated databases / directories
  • Organized and facilitated holiday event, 125 people, savings of $2,000 delivering consistent quality or better
  • Executed audio conferencing, distributed audio details, worldwide
  • Established and maintained organizational charts, worldwide
  • Maintained personnel listings for international division

Confidential, White Plains, New York

Executive Assistant


  • Organized monthly staff meetings. Gather agenda topics; work with senior team to develop relevant topics and timeline management for project deadlines.
  • Arranged and confirmed extensive international travel plans, all aspects and continuous follow up
  • Developed and maintained executive schedule, published shared drive
  • Prepared and processed international expense reports
  • Created PowerPoint presentations for strategy sessions and multiple international meetings
  • Coordinated worldwide video and audio conferencing
  • Developed and maintained personnel listings and organizational charts, issued on quarterly

Confidential, Tarrytown, New York

Executive Administrator


  • Developed PowerPoint presentations for marketing and strategy groups
  • Organized and facilitated worldwide management meetings held at various international locations
  • Coordinated extensive video conferences worldwide, issued annually
  • Administered marketing s and s, worldwide
  • Arranged extensive international and personal travel arrangements
  • Processed international, domestic and personal expense reports, utilizing Excel
  • Heavy personal work

Confidential, Rye Brook, New York

Senior Executive


  • Handled various personal functions including serving as liaison for personal shopping services / selecting venues for private events, working closely with household staff, housekeepers, drivers, realtors, tracking invitations conduct banking transactions, renewal club s.
  • Managed and maintained daily and yearly business and social calendars
  • Performed as a personal assistant
  • Arranged and confirmed extensive international travel plans
  • Prepared and processed expense reports, manually convert currency
  • Ordered furnishing, fabrics, office supplies and equipment

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