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Executive Assistant To Chief Administrative Officer Resume

White Plains, NY

SUMMARY:

Senior - level executive assistant and “go-to” person who provides support to C-Suite executive management team in driving results on company’s most strategic and sensitive initiatives. Recognized self-starter and problem solver delivering practical solutions with tight deadlines. Business-savvy administrator with proven ability to support complicated projects, including acquisitions, divestitures, SEC filings, Board of Directors business and employee benefits & compensation. Proficient with leading software and social media tools. Valued and trusted colleague able to contribute in environments from large corporations to small more nimble settings.

EXPERTISE IN:

  • Agile Learner
  • Strategic Thinker
  • Deadline Orientated
  • Problem Solver
  • Go to Person
  • Practical
  • Self-Starter
  • Flexible Attitude
  • Team Player

SKILLS:

Proficient in: MS Office Suite (PowerPoint, Outlook, Word, Excel, Visio) Concur, Oracle, Egencia, Passport, Photoshop, Adobe, Section 16, Datasite, EDGAR, EASi, Intralinks, Orgpublisher, SharePoint, NY Notary

PROFESSIONAL EXPERIENCE:

Confidential, White Plains, NY

Executive Assistant to Chief Administrative Officer

Responsibilities:

  • Effectively manage multiple priorities
  • Deadline management
  • Calendar management, including different time zones, using Outlook
  • Manage Company intranet
  • Maintain various compliance reports
  • Serve as key liaison with Board Members and overall company “go to person”
  • Handle expense report management, conversion of currency, utilizing Excel
  • Execute travel management, international & domestic
  • Perform recruiting functions (on-boarding, logistics and overall oversight management)
  • Manage with outside vendor the execution of Employee Handbook, i.e. quarterly updates
  • Transmit SEC filings for the purposes of financial reporting, including edgarizing, involving tight deadlines
  • Issue financial & company press releases as it relates to company announcements
  • Recruited and manage Administrative Assistant to assist Executive Assistants in overflow
  • Prepare / distribute Board and Committee Meeting materials
  • Track attendance as it relates to Board and Committee Meetings for fee purposes
  • Prepare and execute Employee Stock related transactions
  • Develop presentations for various strategy meetings for Procurement, using PowerPoint
  • Generate Human Resources reports for personnel related matters
  • Operate data libraries for corporate record retention purposes
  • Screen/direct high volume of telephone calls, greet clients and VIP personnel
  • Personal Tasks

Confidential, New York

Executive Assistant

Responsibilities:

  • Arranged extensive domestic travel plans, including ground, air, hotel, restaurants, meetings on location
  • Processed domestic and international expense reports
  • Meet / greet VIP personnel and clients
  • Drafted company announcements and routine responses to correspondence
  • Assisted sales and marketing departments, consisted of 16 employees with ad hoc projects
  • Served as Marketing Manager for new brand identity, which included all aspects of coordination for 4 regional hubs, brochure content, photography design and stationery requirements
  • Created presentations for strategy meetings, utilizing, PowerPoint, Excel
  • Developed and updated databases / directories
  • Organized and facilitated holiday event, 125 people, savings of $2,000 delivering consistent quality or better
  • Executed audio conferencing, distributed audio details, worldwide
  • Established and maintained organizational charts, worldwide
  • Maintained personnel listings for international division

Confidential, White Plains, New York

Executive Assistant

Responsibilities:

  • Organized monthly staff meetings. Gather agenda topics; work with senior team to develop relevant topics and timeline management for project deadlines.
  • Arranged and confirmed extensive international travel plans, all aspects and continuous follow up
  • Developed and maintained executive schedule, published shared drive
  • Prepared and processed international expense reports
  • Created PowerPoint presentations for strategy sessions and multiple international meetings
  • Coordinated worldwide video and audio conferencing
  • Developed and maintained personnel listings and organizational charts, issued on quarterly

Confidential, Tarrytown, New York

Executive Administrator

Responsibilities:

  • Developed PowerPoint presentations for marketing and strategy groups
  • Organized and facilitated worldwide management meetings held at various international locations
  • Coordinated extensive video conferences worldwide, issued annually
  • Administered marketing s and s, worldwide
  • Arranged extensive international and personal travel arrangements
  • Processed international, domestic and personal expense reports, utilizing Excel
  • Heavy personal work

Confidential, Rye Brook, New York

Senior Executive

Responsibilities:

  • Handled various personal functions including serving as liaison for personal shopping services / selecting venues for private events, working closely with household staff, housekeepers, drivers, realtors, tracking invitations conduct banking transactions, renewal club s.
  • Managed and maintained daily and yearly business and social calendars
  • Performed as a personal assistant
  • Arranged and confirmed extensive international travel plans
  • Prepared and processed expense reports, manually convert currency
  • Ordered furnishing, fabrics, office supplies and equipment

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