TECHNICAL SKILLS:

• Word PowerPoint Sharepoint Ariba
• Excel Windows Oracle
• Outlook Visio Siebel
• Access Adobe Professional ServiceNow

EMPLOYMENT:

Confidential, Irvine, CA

IT Admin/Coordinator

Responsibilities:

• Working in the IT Department to process software /hardware maintenance renewals
• Manage a working queue of maintenance renewals in SharePoint
• Obtain maintenance renewal quotes from vendors
• Review quotes for accuracy and compare pricing with the previous year’s renewal
• Create request for renewals and route for internal approvals
• Create requisitions for renewals in Oracle
• Assess any issues/discrepancies with processing the maintenance renewals
• Assist Managers with budget forecasting process by providing a summary on recently processed renewals
• Coordinate with procurement to issue purchase orders
• Draft and amend Statements of Work for consulting services
• Managing the SOW process by verifying that SOWs are reviewed, signed, and approved by the legal team, managers, and directors
• Review telecom invoices and forward to Accounts Payable for processing
• Work with technology team and vendors to assist in resolving any support issues
• Bulk order computers, laptops, software and equipment to accommodate for periodic PC refreshes
• Assign tickets in ServiceNow to appropriate workgroup

Confidential, Torrance, CA

Vendor Data Analyst

Responsibilities:

• Working in Asset Management within the Office of the CIO to process software /hardware maintenance renewals
• Manage a working queue of maintenance renewals in SharePoint
• Obtain maintenance renewal quotes from vendors
• Review quotes for accuracy and compare pricing with the previous year’s renewal
• Review license agreements or master agreements for terms that govern the renewals
• Create request for renewals in Ariba to route for internal approvals
• Assist Managers with budget forecasting process by providing a summary on recently processed renewals
• Assess any issues/discrepancies with processing the maintenance renewals
• Review product schedules for accuracy
• Coordinate with procurement to issue purchase orders
• Review purchase orders for accuracy comparing against quote before they are sent to vendors
• Work with technology team and vendors to assist in resolving any support issues
• Order computers, laptops, software and equipment as needed

Confidential, Irvine, CA

Vendor Management Implementation Consultant

Responsibilities:

• Working in IT Vendor Management within the Business Services Team to process software /hardware maintenance renewals
• Assist in annual budget planning of maintenance renewals
• Assist Managers in the monthly budget reforecast process by providing guidance on when to plan for renewal charges
• Obtain maintenance renewal quotes/invoices from vendors
• Create quarterly schedule of upcoming software/hardware maintenance renewals for Managers/Directors review
• Manage a working queue of maintenance renewals in an access database and provide twice weekly status updates
• Analyze and review quotes/invoices for accuracy and process for internal approvals
• Assess any issues/discrepancies with processing the maintenance renewals and present to management team and provide solutions
• Coordinate with supply chain to issue purchase orders and to review and execute maintenance agreements
• Coordinate with accounts payable for payment processing and to resolve any billing issues
• Work with technology team and vendors to assist in resolving any support issues

Confidential, Irvine, CA

IT Purchasing and Contracts Analyst

Responsibilities:

• Executing and assisting in the management of vendor contracts for the IT Department
• Reporting on all existing contracts, licensing agreements, maintenance renewals, service agreements, etc.
• Tracking new IT contracts and agreements from start to full execution
• Creating a tracking processing for all new and existing contracts, licensing agreements, maintenance renewals, service agreements, etc.
• Creating a tracking process for establishing new IT vendors
• Tracking maintenance renewals and licensing subscriptions
• Performing tier assessments for new IT vendors
• Performing annual reviews of vendor performance on existing IT vendors
• Assisting the business managers with IT procurement deliverables
• Acting as a liaison between the Legal Department and vendor to assist with the review of vendor’s contract documents
• Cross training in reviewing vendor invoices in regards to software, hardware or services

Confidential, Aliso Viejo, CA

Sr. Contracts Analyst

Responsibilities:

• Create and draft basic master agreements for the Confidential such as: master product, master services, evaluations, subcontractor, non - disclosure and draft amendments to evaluations and non-disclosure agreements
• Create fillable forms in pdf format for other departments
• Obtain approvals for various agreements such as: statement of work, reseller, one-off, evaluations, and subcontractor
• Track and monitor pending agreements
• Line read contracts and statements of work for accuracy to match final drafts and check for completeness during signature process
• Obtain signatures for all executable contracts.
• Enter fully executed agreements into database
• Assist in updating of legal templates, distribution to various departments and posting to internal and external websites
• Assist with revising global contract templates to reflect new entity names
• Integrate files electronically from applicable software acquisitions.
• Maintain electronic files for all contracts
• Add master agreement language to quotes
• Assist in the creation of a consolidated process for DSG contracting, including consistent, localized, translated forms, signature processes, and updated product guide
• Monitor contracts department inbox and distribute inquiries to contracts managers
• Work on various projects as assigned

Confidential, Anaheim, CA

Subcontract Administrator/Project Administrator

Responsibilities:

• Working with Project Managers, architects and subcontractors involved with the Confidential construction projects
• Review submittals and distribute to all subcontractors as applicable
• Verifying Prevailing Wages
• Review RMA and subcontractor certified payroll for compliance
• Prepare subcontracts, service agreements, change orders; reviewing terms, conditions, roles and responsibilities of the contractor and subcontractor and seeking clarification from Project Managers before finalizing and routing for signatures
• Preparation and entry of subcontracts, service agreements, changes orders and purchase orders into the accounting and project management database
• Create purchase orders from quotes, review for accuracy and route for approvals
• Brief the Contracts Manager on any compliance issues regarding subcontracts, service agreements, purchase order, and change orders while in the preparation and routing process
• Compile, log, and maintain project daily reports
• Assist in the preparation of bid, performance, and payment bonds
• Verifying subcontractor insurance for compliance
• Verifying subcontractor licenses
• Assist Project Management staff and general office support as needed
• Assist with project start-up and close-out
• Familiar with the Confidential
• Other various tasks as related to Project Management assistance and departments as necessary

Confidential, Bellevue, WA

Contract Administrator

Responsibilities:

• Prepare task orders, amendments, and invoices for approval process in compliance with State, Project, and other established guidelines, policies, and procedures
• Draft and edit scopes of work
• Reviews contract terms and conditions, defining the roles and responsibilities of the State and the Consultant
• Reviews invoices for payments for the required format, accuracy, compliance with contract requirements, and appropriateness of charges
• Represents the State in communication with consultants for contracts related materials under the direction of the Project Business Manager and Project Consultant Agreements Manager. Communication shall include but may not be limited to correspondence by letter, email, telephone and meetings
• Track status of task orders, amendments, agreements, and invoices using spreadsheets, databases, and other documentation programs
• Maintain contract documentation and coordinate with other Project staff and consultants on contracts
• Document contract negotiations as required
• Attend negotiation sessions between WSDOT and other consultants as required to clarify roles, responsibilities, terms, and conditions of each task order and amendment before finalizing and routing for signatures
• Enter contract related data into document control system
• Work with Project Business Manager and Project Consultant Agreements Manager for other duties as required

Confidential, Seattle, WA

Administrative Specialist

Responsibilities:

• Process and route high volume of service provider contracts, amendments, and agreements for multiple programs
• Check for proper format, content, and compliance with legal and regulatory requirements
• Monitor agencies for contract compliance monthly and quarterly for compliance
• Process monthly and quarterly contract invoices
• Provide technical assistance to agencies for monthly and quarterly invoices and reporting forms
• Train division staff on how to process and route contracts
• Input contracts and amendments into a tracking data base and monitoring the status of these contracts and amendments throughout the year
• Participate in updating and streamlining the contract process.
• Involved in the planning and organizing of contract committees
• Edit and proof read contracts and other documents
• Assist in the preparation of yearly division budget
• Support program managers and program staff by coordinating special projects
• Maintain records according to county guidelines for archiving and destruction
• Supervise and distribute work assignments to temporary employees