We provide IT Staff Augmentation Services!

Executive Assistant Resume

SKILLS:

Word, Excel, PowerPoint, Act, Access, Internet, Outlook, Lotus Notes, Concur, Oracle, Quickbooks

BUSINESS EXPERIENCE:

Confidential

Executive Assistant

Responsibilities:

  • Main liaison between the President, other team members and clients
  • Research and create PR analysis reports for clients, using print material and online appearances
  • Tradeshow assistance, including video interviews for clients
  • Postage handling
  • Travel arrangements, domestic and international
  • Accounting assistance
  • Banking assistance
  • Translating German/English; both business and technical language
  • Calling of editors to invite them to client events and press conferences
  • Office supplies, arrangements for office move
  • Contract negotiation for company lease car
  • Monthly distribution of special PR for clients to hundreds of magazines
  • Procurement of media kits (annual)
  • Ad hoc projects

Confidential

Executive Assistant

Responsibilities:

  • Meeting planning and logistics for up to 70 attendees, including menu and venue selection
  • Travel to sales meetings to ensure smooth running of events
  • Annual President’s trip logistics and venue selection
  • Domestic travel arrangements
  • Monthly vehicle count reporting
  • Expense reporting in Concur
  • Power point presentations
  • Organization chart upkeep for Sales and Customer experience
  • IT invoice coding and reconciliation
  • Calendar upkeep

Confidential

Executive Assistant

Responsibilities:

  • Meeting planning and logistics for 100+ attendees several times a year, including menu and venue selection
  • Travel to various company meetings to ensure smooth running of events
  • Travel arrangements both domestic and international, including visa applications
  • Reporting for President and the VP of HR (weekly KPI reporting and monthly headcount reports for all locations, including confidential records and files)
  • Power point presentation creation and editing
  • Organization chart upkeep for Lead Team and Divisions
  • Company credit card reconciliation and expense reporting for several Executives
  • Requisition of PO’s in Oracle and invoice payments
  • Employee and plant award trophy orders
  • Calendar and email upkeep for several Executives
  • Onboarding of new employees
  • Safety Day arrangements for the office

Confidential, Lincolnshire, IL

Executive Assistant

Responsibilities:

  • Translating English/German, German/English; both business and technical language
  • Domestic and international travel arrangements including visa applications and passport services when needed, creation of itemized travel itinerary for managers and their wives
  • Expense reimbursements; company credit card reconcilement and review
  • Preparing presentations for customer, finance, marketing and board meetings, including management review book preparation for board members
  • Organization of various global meetings throughout the year, lunch and dinner arrangements, as well as entertainment, coordination with other assistants
  • Daily US cash administration, including domestic and foreign wire transfers and daily swing line loan recommendation
  • Generating various reports for the Executive Office, including confidential documents

Confidential, Mundelein, IL

Executive Assistant

Responsibilities:

  • Translating English/German, German/English; both business and technical language
  • Domestic and international travel arrangements
  • Expense reimbursements
  • Calendar and email upkeep
  • Preparing presentations for customers, organization of annual sales meetings, cross referencing of medical/surgical instruments for sales reps., etc.

Confidential, Buffalo Grove, IL

Office Manager and Executive Assistant

Responsibilities:

  • Support President and CEO in administration
  • Sign and approve various documents in his absence
  • Translating English/German, German/English; both business and technical language
  • Domestic and international travel arrangements
  • Supervising and organizing annual trade show
  • Expense reimbursements
  • Email and calendar upkeep
  • Assist in developing mailers and presentations for customers
  • Invoicing, accounts receivable/payable, occasional switchboard coverage, internet research
  • Liaison between sister companies in Rockford, IL and York, PA and Switzerland
  • Attendance records
  • Organization of annual sales meetings
  • Budget preparation
  • Assist in hiring and onboarding of new employees

Hire Now