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Executive Administrative Assistant Ii Resume

Coppell, TX

SUMMARY:

  • Resourceful and passionate professional looking to secure a Sr. administrative assistant position utilizing over 20 years of experience. Bringing strong coordination and organization skills with a positive attitude. Having a take charge approach and a desire to succeed in a fast - paced environment.

PROFESSIONAL EXPERIENCE:

Executive Administrative Assistant II

Confidential, Coppell, TX

  • Executive support for CIO. Extensive travel coordination including air, hotel, and ground transportation, using company travel system and agency. Preparing detailed weekly itineraries and expense reports. Provided support for a global team of 800+. Head of the Employee Activities Committee for the building. Managed time reporting auditing each week to ensure proper coding.

Confidential, Irving, TX

Executive Administrative Assistant

  • Manage and coordinate active schedules, emails, calendar accounts, and personnel files/issues for Vice Presidents, Executives and Director level management.
  • Coordinate executive conferences and effectively communicate with clients to funnel messages to appropriate personnel and attend meetings for support as needed
  • Maintain domestic/international travel and lodging arrangements .
  • Assist with large group initiatives which includes location moves/setups, space planning event planning and on boarding of new team members
  • Efficient in expense report entry and training, purchase orders submissions, and time reporting standards
  • Manage all aspects of office/team management in ordering supplies, business cards, cell phones, hardware and software purchases
  • Participate in customer journey mapping thru Redbox Instant by Confidential .

Confidential, Irving, TX

Executive Administrative Assistant

  • Vice President’s immediate assistant. Maintains calendar in Outlook, personnel files/issues. Answers phone calls, attends meetings with VP and other Admins., new employee set ups, expense reports in People Soft, purchase orders, time reporting in PACE, schedules conference calls, orders office supplies/business cards, and makes travel/meeting arrangements. Retail Communications point of contact. Employee training on expense reports using People Soft. Pays invoices, bills, etc.

Confidential, Lewisville, TX

Administrative Assistant

  • Maintain and update calendar, arrange meetings and travel for two Directors. Answer phones and take messages, review emails for Manager. Order supplies, cell phones, etc. Create expense reports in SAP. Purchase orders, event planning, catering, time reporting and vacation audits.

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