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Administrative Data Manager Resume

AgustA

SUMMARY:

  • Project Management Executive Support Client Relations
  • Relationship - driven, quality-oriented enterprise documentation professional with an eye for detail.
  • Over 13 years of experience in enterprise project coordination and 7 years of experience in technical writing and documentation.
  • Self-starter who responds to rapidly changing priorities, capable of making project-critical decisions.
  • Builds strong relationships with key teams to ensure appropriate prioritization and support alignment of organizational and departmental activities.
  • Partners with appropriate teams to devise content management approach to both achieve operational alignment and meet user needs.
  • Excellent interpersonal, organizational, time management and project coordination skills.
  • Outstanding communication skills, both oral and written.

SKILLS & TOOLS:

  • Project planning, tracking, coordination, and management MS Office, TRIM database, Primavera
  • Technical documentation, editing, and proofreading for software, software licenses, and business licenses
  • Validating, editing, publishing, and QAing Service Pack Notes Arbor Text Editor, IBM Rational Clear Case
  • Process diagramming MS Visio
  • Business process improvement , documentation of operational policies and procedures
  • Structured content authoring Arbor Text Editor
  • SharePoint administration, Document version control MS SharePoint, IBM Rational Clear Case
  • Marketing Communications MS PowerPoint, Adobe Acrobat, Tracker

RELEVANT EXPERIENCE:

Administrative Data Manager

Confidential, Agusta

Responsibilities:

  • Provided administrative support for Program Manager, IPT leads, Project Managers and Contract Manger
  • Transfer of SDRLs from Italian SharePoint to AWPC SharePoint or Boeing CSDT for Boeing review
  • Initiated visitor badge requests, catering and WebEx for meetings with Boeing and US Air Force
  • Maintain spreadsheets used for tracking purposes of over 55 SDRL deliveries

Certification and Conformity Specialist

Confidential, Agusta

Responsibilities:

  • Scheduled Conformity Review meetings with 10-12 technical leaders to review aviation parts to be conformed by Confidential designated person.
  • Create and maintain spreadsheets used for tracking purposes of conformity documents
  • Utilized Concur for scheduling domestic trips and reconciled expense reports

Technical Writer

Confidential

Responsibilities:

  • Organized and inventoried 2 key areas of product management
  • Developed spreadsheets in shared drive to enable quality team to make informed business decisions
  • Proofreading and editing engineering documents (Material Specification, System Operating Procedures, etc.)

Technical Writer

Confidential

Responsibilities:

  • Supported Risk Management d epartment by updating documentation as business changes were introduced
  • Reviewed approximately 500 policy and procedure documents in preparation for a risk management audit
  • Directly supported VP with other technical writers to ensure quality, timeliness, and efficiency

Technical Writer

Confidential

Responsibilities:

  • Supported IT department by editing 3 to 4 Service Pack Notes for Soarian Financials software
  • Reviewed the validation steps for the software defects and made any necessary revisions
  • Published notes online so IT staff at medical centers and hospitals could correct software defects in their current software version

Administrative Specialist

Confidential

Responsibilities:

  • Supported Marketing Communications staff with web, collateral and PowerPoint projects
  • Managed regulatory and management approvals of marketing materials through the regulatory process
  • Reviewed complex database projects (i.e. literature inventory, ordering fulfillment and product databases)

Finance Administrator

Confidential

Responsibilities:

  • Timely filing of business licenses for Confidential and 10-12 subsidiaries in appropriate states
  • Administration for all tax department personnel and special projects as assigned
  • Reviewed, processed and resolved purchase orders, invoices, and other financial administration
  • Assisted with on-boarding and off-boarding of Confidential and contractors as necessary

Project Coordinator

Confidential

Responsibilities:

  • Coordinated research for the transfer of 500 licenses during acquisition of a smaller pharmaceutical company
  • Provided data to senior management for accurate decisions regarding contracts/licenses
  • Tracked responses from mailings and prepared detailed reports

Administrative Coordinator

Confidential

Responsibilities:

  • Scheduled and directed meetings with 15 recruiters in seven office buildings to obtain physical files
  • Initiated contact with IT personnel to obtain report to ensure compilation of accurate and complete data
  • Implemented tracking via spreadsheet for a detailed record of results for the human resources manager

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