SUMMARY:

• Dedicated Executive Assistant with extensive experience supporting C - Level and Senior Management. Proven skills in facilitation, communication, scheduling and presentation. International and domestic travel arrangements.
• Versed in competitive research and analysis. Professionalism in handling highly confidential projects and information in fast-paced, deadline driven environments. Collaborative team player, self-starter and organized.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, Access, Visio, SAP and Epic.

TECHNICAL SKILLS:

• Windows Office Suite (Word, Excel, PowerPoint, Outlook)
• Concur, Access, SAP, Visio, e: Filia
• Lotus Notes, EPIC, GoTo Meetings

PROFESSIONAL EXPERIENCE:

Confidential - Tarrytown, NY

Responsibilities:

• Executive Assistant to Vice President Division Counsel and Legal Department
• Coordinated travel arrangements, event planning and meetings for four attorneys
• Prepared on-boarding of assistant, attorneys and paralegals
• Arranged faculty meetings by preparing agendas and arranging for monthly special presentation speakers
• Intranet input for Legal Department, i.e. contact information, legal forms and compliance data
• Completed Purchase Orders, invoices and billing on SAP
• Prepared travel and expense reports on Concur and reconciled attorneys’ Purchase Cards, troubleshooting when necessary
• Assisted with implementing departmental Intranet information
• Trained new Patent assistant
• Input agreements into e-Filia system and managed legal department filing system
• Maintained out of office schedules, i.e. vacations, holidays, conferences, classes and personal time

Confidential - Somers, NY

Executive Assistant

Responsibilities:

• Executive Assistant to Vice President of Software Marketing and Director Business Planning
• Executive Assistant to Vice President of Web Integrator & Director of WebSphere Application Servers
• Senior Administrative Assistant to Director of Communications and Systems Technology Manager
• Administrative Assistant to Director of Quality Customer Satisfaction & Director of Strategy, Storage Subsystems
• Contributed to the establishment of the Emerging Business Opportunity (EBO) unit, which focused on generating innovative technology into new and emerging markets
• Developed and monitored the EBO world-wide interlock system across geographies to ensure flow of missions, executions and feedback
• Managed demanding calendar consecutively for multiple executives
• Monitored and responded to Vice President’s and own email via Lotus Notes for urgent requests and action items
• Assisted Director in preparation for Strategic Planning for Spring and Fall Plans
• Lead weekly project meetings of 15 associates to gather details
• Organized in-house and off-site client and staff meetings, seminars and conferences
• Coordinated product launch planning, events and business meetings
• Planned all meetings for senior management and business partners
• Formatted and edited presentations and keynotes for senior management
• Arranged domestic and international travel arrangements, prepared agendas and detailed itineraries
• Processed expense reports and reconciliations
• Interfaced with external audiences including key analysts and reporters
• Developed strong client and internal working relationships for improved client satisfaction
• Handled critical client calls delegated by senior level management
• Prepared Purchase Orders for contractors and miscellaneous billing items

Confidential - New York, NY

Gatekeeper for Executive Vice President

Responsibilities:

• Liaison between regional and international offices, clients and vendors
• Coordinated information between executives regarding web site development, new product launches and emerging business
• Planned and organized in-house and off-site client and staff meetings, seminars and conferences.
• Special event planner including facilities, refreshments and entertainment
• Assisted in preparation of departmental budget and tracking of expenses
• Created and updated presentations in PowerPoint and spreadsheets in Excel
• Prepared vacation schedules, related expense reports and business agendas for the Vice President and staff on a timely and accurate basis