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Executive Assistant Resume

Somers, NY

SUMMARY:

  • Dedicated Executive Assistant with extensive experience supporting C - Level and Senior Management. Proven skills in facilitation, communication, scheduling and presentation. International and domestic travel arrangements.
  • Versed in competitive research and analysis. Professionalism in handling highly confidential projects and information in fast-paced, deadline driven environments. Collaborative team player, self-starter and organized.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, Access, Visio, SAP and Epic.

TECHNICAL SKILLS:

  • Windows Office Suite (Word, Excel, PowerPoint, Outlook)
  • Concur, Access, SAP, Visio, e: Filia
  • Lotus Notes, EPIC, GoTo Meetings

PROFESSIONAL EXPERIENCE:

Confidential - Tarrytown, NY

Responsibilities:

  • Executive Assistant to Vice President Division Counsel and Legal Department
  • Coordinated travel arrangements, event planning and meetings for four attorneys
  • Prepared on-boarding of assistant, attorneys and paralegals
  • Arranged faculty meetings by preparing agendas and arranging for monthly special presentation speakers
  • Intranet input for Legal Department, i.e. contact information, legal forms and compliance data
  • Completed Purchase Orders, invoices and billing on SAP
  • Prepared travel and expense reports on Concur and reconciled attorneys’ Purchase Cards, troubleshooting when necessary
  • Assisted with implementing departmental Intranet information
  • Trained new Patent assistant
  • Input agreements into e-Filia system and managed legal department filing system
  • Maintained out of office schedules, i.e. vacations, holidays, conferences, classes and personal time

Confidential - Somers, NY

Executive Assistant

Responsibilities:

  • Executive Assistant to Vice President of Software Marketing and Director Business Planning
  • Executive Assistant to Vice President of Web Integrator & Director of WebSphere Application Servers
  • Senior Administrative Assistant to Director of Communications and Systems Technology Manager
  • Administrative Assistant to Director of Quality Customer Satisfaction & Director of Strategy, Storage Subsystems
  • Contributed to the establishment of the Emerging Business Opportunity (EBO) unit, which focused on generating innovative technology into new and emerging markets
  • Developed and monitored the EBO world-wide interlock system across geographies to ensure flow of missions, executions and feedback
  • Managed demanding calendar consecutively for multiple executives
  • Monitored and responded to Vice President’s and own email via Lotus Notes for urgent requests and action items
  • Assisted Director in preparation for Strategic Planning for Spring and Fall Plans
  • Lead weekly project meetings of 15 associates to gather details
  • Organized in-house and off-site client and staff meetings, seminars and conferences
  • Coordinated product launch planning, events and business meetings
  • Planned all meetings for senior management and business partners
  • Formatted and edited presentations and keynotes for senior management
  • Arranged domestic and international travel arrangements, prepared agendas and detailed itineraries
  • Processed expense reports and reconciliations
  • Interfaced with external audiences including key analysts and reporters
  • Developed strong client and internal working relationships for improved client satisfaction
  • Handled critical client calls delegated by senior level management
  • Prepared Purchase Orders for contractors and miscellaneous billing items

Confidential - New York, NY

Gatekeeper for Executive Vice President

Responsibilities:

  • Liaison between regional and international offices, clients and vendors
  • Coordinated information between executives regarding web site development, new product launches and emerging business
  • Planned and organized in-house and off-site client and staff meetings, seminars and conferences.
  • Special event planner including facilities, refreshments and entertainment
  • Assisted in preparation of departmental budget and tracking of expenses
  • Created and updated presentations in PowerPoint and spreadsheets in Excel
  • Prepared vacation schedules, related expense reports and business agendas for the Vice President and staff on a timely and accurate basis

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