Senior Contracts Advisor, Commercial Resume
Houston, TX
SUMMARY:
Experienced Global Contracts Specialist and Legal and Compliance Operations Administrator, seeking a position based on 12 years in government, construction and the oil industry, cross - border negotiations with Africa, Europe, the Middle East, and North America, and backed with a solid business academic background.
SKILLS AND COMPETENCIES:
- International Business Relations, Business Presentations and Organizational Development
- Long-range Planning, Forecasting, Budgeting and Reporting
- Cross-cultural Contract Negotiations, Compliance and Digital Transformation Management
COMPUTER SKILLS:
Word Processing/ Spreadsheet: Microsoft Word and Microsoft Excel
Presentation/ Arts and Graphics: Microsoft PowerPoint, Visio, Adobe Illustrator and Adobe Photoshop
Desktop Publishing: Adobe InDesign; BlueBeam
Client Server/ Networking: Microsoft Exchange Server and Wide Area Networks
Operating Systems: Windows 2000, XP, Vista, MAC OSX and MSDOS
Databases: Microsoft Access, SAP, Quick Books Pro, MAXIMO, ORACLE, OpenText, SharePoint, FUSION, TRACK, ProcessPro, LexisNexis, ParleyPro, Practice Panther, Legal Suite, eRFQ, FELIX.
WORK EXPERIENCE:
Confidential, Houston, TX
Senior Contracts Advisor, Commercial
Responsibilities:
- Currently commercial managing the Project Traveler contract valued over $620MM (million) to include management of the Change Order Register, Insurance Register and insurance certificates, Project Risk Register and Contractual templates
- Document control management and compliance of all contracts and contractual documents through FUSION and SharePoint to include client and subcontract Lien Waivers and Client Minutes of Meeting
- Ensure Project Life Cycle Assurance compliance through the establishment and management of a Contractual Obligation Register
- Administer Change Orders, ensuring that financial approval authorities are adhered to in relation to Change orders Requests, Change Orders and Subcontract Agreements
- Daily interaction with Subcontracts, Procurement, Project Controls (PC), Engineering, Operations, Accounting and Finance
- Support Commercial team in liaising with Client on commercial issues
- Continuous evaluation of the commercial software needs to include hands-on experience with eRFQ, FELIX, FUSION, SharePoint and Oracle.
Confidential, Houston, TX
Senior Compliance and Contracts Administrator
Responsibilities:
- Managed corporate policy development. Wrote the company’s first Intellectual Property Policy and revamped the Record Retention Policy also incorporating a Destruction and Record Retention Schedule
- Conducted internal control audits in conjunction with the parent company’s Japanese Sarbanes-Oxley (J-SOX) compliance
- Managed reports regarding whistleblower matters, claims, litigation, litigation holds and e-discovery
- Performed Third Party due diligence review and reporting using databases such as Lexis Nexis and TRACE
- Evaluated the legal software needs, developed and executed implementation plan for the company’s first in-house legal counsel software
- Managed contract renewals, amendments, and notifications through SharePoint
- Developed and presented legal operational reports to C-level executives and Board of Directors.
Confidential, Sugar Land, TX
Principal Contracts Administrator
Responsibilities:
- Document control management of all agreements through OpenText
- Main point of contact and liaison between contractors, project management and engineering teams
- Ensured Agreements meet all bond, insurance certificate and license requirements
- Negotiated commercial terms and conditions and assess risk with the legal team
- Executed and amended agreements in support of turnaround, project changes and requirements
- Managed purchase orders and change orders through Procure-to-Pay (PTP) MAXIMO and Savvion
- Vendor on-boarding and labor, equipment and material management controls through Track software
- Prepared weekly and monthly reports for executive management meetings.
Confidential, Houston, TX
Senior Subcontracts Administrator
Responsibilities:
- Updated procurement trackers, prepared weekly and monthly reports using PowerPoint slides
- Developed the procurement performance tracker used for closeout tasks
- Main point of contact and liaison between subcontractors and project management
- Daily interaction with Project Controls (PC), Operations, Estimators, Health, Safety and Environment (HS&E), Accounting and Finance, Logistics and Traffic
- Ensured subcontract agreements met all bond, insurance certificate and license requirements and all documents were filed and updated as required for both pre award and post award phases
- Effectively negotiated pricing and subcontract terms and conditions
- Ensured timely invoice processing and prompt payment discounts
- Facilitated in development of scopes of work with project management, local and global bidders
- Coordinated and facilitated bidders and the field with scheduling site visits and pre award meetings
- Conducted pre award proposal evaluations and recommendations using price analysis
- Worked with project team to resolve performance issues, subcontractor disputes and claims
- Ensured subcontract agreements are current, making addendum and change orders in support of project changes and requirements.
Confidential, Alpharetta, GA
Contracts Manager
Responsibilities:
- Obtained and managed bids, drawings, plans and technical specifications, as required
- Developed and Maintained an electronic and physical filing system to ensure all Prime Contracts and Subcontracts were current, up to date and audit ready
- Reviewed and assisted in the development of scope of work, general terms and conditions and any special conditions
- Prepared and conducted Requests for Information, formal Requests for Proposals, Requests for Quotes and ensured response to all bidder queries
- Lead in the official award of both Prime Contracts and Subcontract agreements
- Attended training and managed the company’s 8(a) certification process
- Worked with the project team and lawyers to resolve performance issues, mediation and lawsuits
- Ensured all certifications for the small minority woman owned business were current and up-to-date.
Confidential, Asheville, NC
Legal Assistant
Responsibilities:
- Coordinated case preparation; produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Facilitated electronic court filing and in the preparation of Closings, Hearings, Trials, Corporate meetings, Trust Funds and Estates
- Provided historical reference by developing and utilizing filing and retrieval systems; arranged and recorded meeting discussions; maintained transcripts; documenting and maintaining evidence
- Conserved attorneys’ time by reading, researching, reviewing, verifying, and routing correspondences, reports and legal documents; drafted documents; collected, analyzed and summarized information
- Organized client conferences and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals
- Generated revenue by documenting attorney billable time and reimbursable expenses; preparing invoices and tracking payments.