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Senior Contracts Advisor, Commercial Resume

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Houston, TX

SUMMARY:

Experienced Global Contracts Specialist and Legal and Compliance Operations Administrator, seeking a position based on 12 years in government, construction and the oil industry, cross - border negotiations with Africa, Europe, the Middle East, and North America, and backed with a solid business academic background.

SKILLS AND COMPETENCIES:

  • International Business Relations, Business Presentations and Organizational Development
  • Long-range Planning, Forecasting, Budgeting and Reporting
  • Cross-cultural Contract Negotiations, Compliance and Digital Transformation Management

COMPUTER SKILLS:

Word Processing/ Spreadsheet: Microsoft Word and Microsoft Excel

Presentation/ Arts and Graphics: Microsoft PowerPoint, Visio, Adobe Illustrator and Adobe Photoshop

Desktop Publishing: Adobe InDesign; BlueBeam

Client Server/ Networking: Microsoft Exchange Server and Wide Area Networks

Operating Systems: Windows 2000, XP, Vista, MAC OSX and MSDOS

Databases: Microsoft Access, SAP, Quick Books Pro, MAXIMO, ORACLE, OpenText, SharePoint, FUSION, TRACK, ProcessPro, LexisNexis, ParleyPro, Practice Panther, Legal Suite, eRFQ, FELIX.

WORK EXPERIENCE:

Confidential, Houston, TX

Senior Contracts Advisor, Commercial

Responsibilities:

  • Currently commercial managing the Project Traveler contract valued over $620MM (million) to include management of the Change Order Register, Insurance Register and insurance certificates, Project Risk Register and Contractual templates
  • Document control management and compliance of all contracts and contractual documents through FUSION and SharePoint to include client and subcontract Lien Waivers and Client Minutes of Meeting
  • Ensure Project Life Cycle Assurance compliance through the establishment and management of a Contractual Obligation Register
  • Administer Change Orders, ensuring that financial approval authorities are adhered to in relation to Change orders Requests, Change Orders and Subcontract Agreements
  • Daily interaction with Subcontracts, Procurement, Project Controls (PC), Engineering, Operations, Accounting and Finance
  • Support Commercial team in liaising with Client on commercial issues
  • Continuous evaluation of the commercial software needs to include hands-on experience with eRFQ, FELIX, FUSION, SharePoint and Oracle.

Confidential, Houston, TX

Senior Compliance and Contracts Administrator

Responsibilities:

  • Managed corporate policy development. Wrote the company’s first Intellectual Property Policy and revamped the Record Retention Policy also incorporating a Destruction and Record Retention Schedule
  • Conducted internal control audits in conjunction with the parent company’s Japanese Sarbanes-Oxley (J-SOX) compliance
  • Managed reports regarding whistleblower matters, claims, litigation, litigation holds and e-discovery
  • Performed Third Party due diligence review and reporting using databases such as Lexis Nexis and TRACE
  • Evaluated the legal software needs, developed and executed implementation plan for the company’s first in-house legal counsel software
  • Managed contract renewals, amendments, and notifications through SharePoint
  • Developed and presented legal operational reports to C-level executives and Board of Directors.

Confidential, Sugar Land, TX

Principal Contracts Administrator

Responsibilities:

  • Document control management of all agreements through OpenText
  • Main point of contact and liaison between contractors, project management and engineering teams
  • Ensured Agreements meet all bond, insurance certificate and license requirements
  • Negotiated commercial terms and conditions and assess risk with the legal team
  • Executed and amended agreements in support of turnaround, project changes and requirements
  • Managed purchase orders and change orders through Procure-to-Pay (PTP) MAXIMO and Savvion
  • Vendor on-boarding and labor, equipment and material management controls through Track software
  • Prepared weekly and monthly reports for executive management meetings.

Confidential, Houston, TX

Senior Subcontracts Administrator

Responsibilities:

  • Updated procurement trackers, prepared weekly and monthly reports using PowerPoint slides
  • Developed the procurement performance tracker used for closeout tasks
  • Main point of contact and liaison between subcontractors and project management
  • Daily interaction with Project Controls (PC), Operations, Estimators, Health, Safety and Environment (HS&E), Accounting and Finance, Logistics and Traffic
  • Ensured subcontract agreements met all bond, insurance certificate and license requirements and all documents were filed and updated as required for both pre award and post award phases
  • Effectively negotiated pricing and subcontract terms and conditions
  • Ensured timely invoice processing and prompt payment discounts
  • Facilitated in development of scopes of work with project management, local and global bidders
  • Coordinated and facilitated bidders and the field with scheduling site visits and pre award meetings
  • Conducted pre award proposal evaluations and recommendations using price analysis
  • Worked with project team to resolve performance issues, subcontractor disputes and claims
  • Ensured subcontract agreements are current, making addendum and change orders in support of project changes and requirements.

Confidential, Alpharetta, GA

Contracts Manager

Responsibilities:

  • Obtained and managed bids, drawings, plans and technical specifications, as required
  • Developed and Maintained an electronic and physical filing system to ensure all Prime Contracts and Subcontracts were current, up to date and audit ready
  • Reviewed and assisted in the development of scope of work, general terms and conditions and any special conditions
  • Prepared and conducted Requests for Information, formal Requests for Proposals, Requests for Quotes and ensured response to all bidder queries
  • Lead in the official award of both Prime Contracts and Subcontract agreements
  • Attended training and managed the company’s 8(a) certification process
  • Worked with the project team and lawyers to resolve performance issues, mediation and lawsuits
  • Ensured all certifications for the small minority woman owned business were current and up-to-date.

Confidential, Asheville, NC

Legal Assistant

Responsibilities:

  • Coordinated case preparation; produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Facilitated electronic court filing and in the preparation of Closings, Hearings, Trials, Corporate meetings, Trust Funds and Estates
  • Provided historical reference by developing and utilizing filing and retrieval systems; arranged and recorded meeting discussions; maintained transcripts; documenting and maintaining evidence
  • Conserved attorneys’ time by reading, researching, reviewing, verifying, and routing correspondences, reports and legal documents; drafted documents; collected, analyzed and summarized information
  • Organized client conferences and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals
  • Generated revenue by documenting attorney billable time and reimbursable expenses; preparing invoices and tracking payments.

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