Sr. Administrative Assistant Resume

SUMMARY

More than 30 years’ experience in fast - paced administrative, technological and healthcare environments
Experienced in supporting C-Suite and senior level leadership
Technical proficiency in desktop computers/laptops and software including Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft SharePoint, Microsoft Visio, Oracle Financials, PeopleSoft, Fortis, Lync Meeting, Scala and Kronos, Concur Travel Portal and multi-functional copiers/scanners/fax/printers

TECHNICAL SKILLS

PROFESSIONAL EXPERIENCE

Confidential

Sr. Administrative Assistant

Responsibilities:

Responsibilities included providing administrative support to the Chief Medical Officer for Banner Heart Hospital and the Chief Operating Officer for Confidential and Banner Heart Hospital
Reported to Executive Administrative Assistant who supports the CEO of Confidential and Banner Heart Hospital, 111 and 86 beds respectively
Assisted with calendar management, meeting requests, travel, conference and mileage requests, purchase requisitions, check requests, invoice payments, Kronos (timecard) approvals/sign-off, set up of internal/external meetings, monthly scheduling of the cardiologist/cardiovascular fellowship program, catering requests, major hospital events, Live Meeting/Skype/Lync requests, and scribed for various leadership meetings.
Greeted all incoming visitors to the BHH Administration Office, provided information they requested or happily referred them to the correct contact person or office.
Assisted recruiters with scheduling and organizing department interviews
Maintained hospital organization charts, department phone lists in Sharepoint and campus intranet news updates.

Confidential

Sr. Administrative Assistant

Responsibilities:

Reported to Manager of IS Business Operations.
Supported Sr. Director of Client Services, Director of Project Management Office, and 138 support personnel.
Provided administrative support to 60 Business Intelligence and Development and Database Administrators and Software support personnel.
Assisted Executives with telephone and personal reception to ensure appropriate routing and handling of their daily projects and activities.
Provided calendar management, including meeting coordination and acceptance.
Coordinated executive travel arrangements; completed and submitted expense reports in Oracle.
Compiled and assembled weekly department status reports - quarterly department goals and individual team updates.
Coordinated and maintained supply purchasing and storage. Maintained corporate accounts and reconciled monthly statements to ensure accuracy.
Assisted department personnel with scheduling conference rooms, classrooms, travel arrangements, conferences, off-site training sessions, and purchase requisitions.
Utilized various Microsoft software applications, including Outlook, Excel, Word, Visio, PowerPoint, and SharePoint as well as Oracle, Intranet, and Internet.
Planned and executed large department functions, department meetings, off-site team building events, and off-site technology conferences for over 600 employees.
Processed mail and faxes and composed responses to routine inquiries; all remaining mail and faxes were distributed appropriately.

Sr. Administrative Assistant

Confidential

Responsibilities:

Reported to and supported Sr. Director of Service Management
Supported Vice President of IT Security, Sr. Director of Architecture & Strategy, Director of Hosting Services, and 130 support personnel.
Assisted executives with telephone and personal reception to ensure appropriate routing and handling.
Established and maintained supervisors’ files; transferred to storage as appropriate.
Provided calendar management, including meeting coordination and acceptance.
Coordinated Executive travel arrangements; completed and submitted expense reports in Oracle.
Compiled and assembled weekly department status reports - quarterly department goals and individual team updates.
Coordinated and maintained supply purchasing and storage. Maintained corporate accounts and reconcile monthly statements to ensure accuracy.
Assisted department personnel with scheduling conference rooms, classrooms, travel arrangements, conferences, off-site training sessions, and purchase requisitions.
Utilized various Microsoft software applications, including Outlook, Excel, Word, Visio, PowerPoint, and SharePoint as well as Oracle, Intranet, and Internet.
Planned and executed large department functions, such as department meetings, off-site team building events, and off-site technology conferences for 400+ employees.
Processed mail and faxes and composed responses to routine inquiries; all remaining mail and faxes was distributed appropriately.