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Supervisory Property Management Specialist Resume

EXPERIENCE SUMMARY

  • I has over 20 years of professional experience, including over seven years supporting the Confidential Office of Contracting as a PeopleSoft Software Specialist Consulting, Program Analyst and Supervisor. A summary of his Applications Skills is included below:
  • Microsoft Access 2002, 2000, 97, 2013 15 Years
  • Microsoft Excel 2002, 2000, 97, 2013 15 Years
  • Microsoft Power Point 2002, 2000, 97, 2013 15 Years
  • Microsoft Publisher 2002, 2000, 20133 Years
  • Microsoft Outlook 2002, 2000, 2013 15 Years
  • Microsoft FrontPage 2002, 2000 3 Years
  • Microsoft Word - 2002, 2000, 97, 201315 Years
  • Asset Advantage 10 Years
  • Sage Pro 30010 Years
  • Silverware ELFtp7 years
  • FalconSQL5 years
  • Magento 2 Years

TECHNICAL SKILLS

Applications and Software: Microsoft Office (Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Outlook); Adobe Acrobat; Visio; Photoshop; PeopleSoft 8.4, 9.0; 9.1 Asset Advantage; Microsoft Access Database; PeopleSoft: Financials, 8.4, 8.8, 8.9, 9.1 (General Ledger, Payables, Purchasing, Receivables, Billing, Contracts, Order Management, Asset Management, Real Estate Management, Project Costing, Inventory), NVision, Upgrade Assistant, Crystal Reports FoxPro; CARE; JDE; Oracle 9; Bentec Golden; CHATT; IPM-CS, Snag It, SharePoint, Trellis, Tableau, JIRA, Ninetex, Absolute Software DDS.

PROFESSIONAL EXPERIENCE

Confidential

Supervisory Property Management Specialist

Responsibilities:

  • This position is located in the Office of Contracting and Personal Property Management (OCon&PPM). This office is responsible for the overall planning, management and execution of the Confidential 's contracting, simplified purchasing, personal property and policy programs. The incumbent serves as the Supervisory Property Management Specialist for the Personal Property Management Division (PPMD), participating in planning, organizing, supervising and coordinating the work of the PPMD. The Confidential Founded in 1846, the Smithsonian is the world's largest museum, education, and research complex, consisting of 19 museums and galleries, the National Zoological Park, and nine research facilities.
  • Plans and carries out the full range of supervisory authorities related to the assignment of work, technical work direction, evaluation of subordinates, resolving serious complaints, approving expenditure of funds, etc.
  • The Property Office and the Transportation Branch must provide an inventory and expenditure report of Smithsonian motor vehicles to the Office of Management and Budget (OMB) and the GSA annually. To ensure that the report is complete and accurate, units must provide the Transportation Branch with an inventory and expenditure report of their own motor vehicles no later TEMPthan October 31 of each fiscal year the fleet is excess 1400 vehicles.
  • Develops new methods and procedures for the conduct of inventory verification for the Confidential keeping accountability records, providing reports to unit directors of the findings on a yearly basis for maximum use and control of personal property, and proper management of equipment.
  • In charge of wall to wall inventory of Smithsonian Museums and units.
  • Wrote Inventory Procedures - what to expect when the inventory team arrives in you're organization
  • Inventory Supporting Documents - Report of Survey for Missing, Damaged or Destroyed Property form - Property Transaction form for disposal, personal property location changes, transfer or any other personal property transaction that can effect you're units inventory- Personal Property Assignment/Personal Property Pass Form for assets that are temporarily located outside SI’s facilities with Staff on travel. Purchase Orders for unrecorded asset(s).
  • Reconciliation procedures, timelines and requests for extensions. Inventory Results Letter - letter provided to the respective unit’s APOs, Directors and Undersecretaries Results of unrecorded and missing assets and adjustments.
  • Compliance in submitting supporting documentation to PPMD.
  • Continually reviews excess property listings of Federal agencies and establishes and maintains contacts with them in an effort to acquire items from them in lieu of purchasing new equipment and to dispose of Smithsonian excess property. Uses noledge of Federal laws and regulations governing disposal of Government owned property. Develops programs and procedures to dispose of Smithsonian property and ensure its use within the Institution if possible. Is responsible for the operation of the excess property holding facility. Started a new FEA process with a new vendor to be compliant with EO 13423.
  • Provides leadership and expertise/SME for the operation of the Personal Property Asset Management automated database PeopleSoft (AM), a module of the Smithsonian's Enterprise Resource Planning (ERP) system, including Purchasing, Accounts Payable, Project Costing, and the Smithsonian's Excess/Surplus Personal Property Management automated database. Conducts internal property assessments within the agency and analyzes results for financial and operational purposes.
  • Develops, recommends, and implements property management policy and prepares periodic and special purpose reports relative to matters such as reutilization efforts, green and sustainability initiatives, and recommendations to Reports of Survey. Conducts reviews of new or proposed legislation, government personal property management regulations, Voluntary Consensus Standards (VLS), and Industry Leading Practices (ILP).

Confidential

Program Analyst

Responsibilities

  • Providing analysis and assistance support for the PeopleSoft Asset Management Module implementation plan. Providing analysis and assistance support for the PeopleSoft Asset Management Module Upgrade plan
  • Implementations of the PeopleSoft Project Costing Module providing analysis and assistance support and connecting the PeopleSoft Asset Management Module implementation plan and resolved PeopleSoft Asset Management module integration issues with PeopleSoft Project Costing and third party procurement systems.
  • Developing Training Manual for Asset Management for SI employees worldwide
  • Conducting system testing for transactions, reconciliations, depreciation, reports, security, etc., system design as fund exclusions, asset categories & profiles, data field lengths,
  • Maintaining Asset Management Module and coordinating with GL, Purchasing, AP, Project Costing and AR
  • Supporting fixed assets, depreciation for Property management
  • Leading implementation team for Property Management conversion from IPM-CS to PeopleSoft module Asset Management
  • Assisting the Office of Contracting team members with developing reports, compiling information, risks.

PeopleSoft Software Specialist Consultant

Confidential

Responsibilities:

  • PS Financials Conversion Specialist provided support for conversion team implementing PeopleSoft AM, with six months prior to go-live, provided technical approach and architecture for remaining conversion development
  • Created almost 100 reconciliation and validation queries (including automation) to ensure all conversion data converted correctly, matched source transactions, and were populated correctly (eg. validating prompts, required fields, etc.)
  • Instituted new development approach (design through testing) for outstanding conversion revisions
  • Provided development assistance with complex revisions, new modules, and code rewrites
  • Providing analysis and assistance support for the PeopleSoft Asset Management Module implementation plan
  • Conducting system testing for transactions, reconciliations, depreciation, reports, security, etc., system design as fund exclusions, asset categories & profiles, data field lengths,
  • Maintaining Asset Management Module and coordinating with GL, Purchasing, AP and AR
  • Supporting fixed assets, depreciation for Property management
  • Leading implementation team for Property Management conversion from IPM-CS to PeopleSoft module Asset Management Involved in all phases of the SDLC. Led discovery session of legacy system to determine fit gaps between existing functionality and that delivered by v9.1 of PeopleSoft Financials.
  • Assisting the Office of Contracting team members with developing reports, compiling information, risks.
  • Resolving issues in support of the team’s decision making efforts.
  • Developing Training Manual for Asset Management for SI employees worldwide.
  • Serving as liaison between OCIO and the Office of Contracting Property Management Division regarding maintenance of Discrepancy Report Requests and resolution of system issues
  • Assisting the PeopleSoft Property Asset Module Administrator and staff with system issues in asset management
  • Implemented a warehouse project combining the software package Sage Pro and a web-portal package called Silverware that allows the entire SI community to order from the warehouse via the web.
  • System Analyst of the Implementing team of a new web program, called the Smithsonian Integrated Personal Property System, which combines the SI 707 property transaction form with an excess property database capable of connecting directly to GSA.
  • Maintaining and updating the PeopleSoft Property Asset Module Location Table for all Smithsonian units in coordination with the Smithsonian Accountable Property Officers and OCIO
  • Assisting with other Smithsonian Property Management Asset databases
  • Monitoring, identifying, reporting, and making corrective recommendations for data input discrepancies to Smithsonian management that is created by Smithsonian units which has an negative impact on system operations
  • Assisting the Office of Contracting inventory team with set-up, upgrades, downloading and uploading of data from the PeopleSoft Property Asset Module to inventory barcode scanners
  • Assisting the Property Management Division staff with software related materials and the development of documents
  • Assisting the PeopleSoft Property Asset Module Administrator with database maintenance
  • Providing other duties as assigned to support the PeopleSoft Property Asset Module
  • Provided support for Editorial Staff, in Voucher Program.
  • Supported data cleansing efforts; created PowerPoint presentations; provided administrative support to supervisor and project management.
  • Produced and maintain a highly functional PeopleSoft Database, which utilizes queries, reports, and macros.
  • Supported data cleansing efforts; created PowerPoint presentations; provided administrative support to supervisor and project management.

Confidential, Baltimore, MD

Project Consultant

Responsibilities:

  • Provided support for Pharmaceutical Claims; maintained databases in Time Matters and Access.
  • Provided support; arranged appointments, conferences, and meetings; maintained databases in MS Access; trained incoming staff; created PowerPoint presentations, maintained supervisor and staff member’s appointment and travel calendars.
  • Provided support for Sales Operations (Small Business Division); maintained databases in Benctec Golden and Chatt; supported training; all changes to database were made using Oracle 9, supported data cleansing; produced PowerPoint presentations; maintained supervisor and staff member’s appointment and travel calendars.
  • Produced a highly functional Database which utilizes queries, reports, and macros.
  • Supported data reporting; sent reports to VP of Sales, and to other Sales Staff; filtered various databases in PeopleSoft and Oracle 9 for reports.
  • Provided support for the Accountants and managers (a group of 24), ensured smooth workflow, and maintained applicant record database. Provided oversight for contracts and implementation of new computer system. Aided in streamlining application process.
  • Collected Sales Data; ran queries in MS Access database and PeopleSoft; maintained the daily operations of the database; created reports using Adobe Acrobat and Photoshop; and distributed reports to sales department
  • Supported Kiosk Manager, Phone Sales, Accessories, Rate Plans, Warranties, in a system called POSSIBILITIES.

Confidential, Atlanta, GA

Program Administrator

Responsibilities:

  • Provided support for Sales Operations (wireless division), arrange appointments, conferences, and meetings, Maintain databases in MS Access, train incoming staff, created PowerPoint presentations, maintain supervisor and staff member’s appointment and travel calendars.
  • Produced a highly functional Microsoft Access Database, which utilizes queries, reports, and macros.
  • Performed data reporting. Sent reports to VP of Sales and to other Sales Staff. Filtered various databases in Microsoft Access for report.
  • Served as Program administrator responsible for implementation of employee incentive program for remittance department, data entry, benchmarks, HR setup and delivery.
  • Produced a highly functional Microsoft Access Database which utilizes queries, reports, and macros.
  • Performed MS Access Database maintenance, collected data, used acrobat adobe, Photoshop, created PowerPoint presentations, sent various reports to and also supported VP of department.
  • Served as Technology Support Associate, in the cash management department, implementing change from Novell to Windows NT environment all assisted project manager and VP.
  • Responded to various customer service needs of branch managers, retrieved information from microfilm.
  • Served as Administration liaison to branch managers and customers.
  • Worked at Rosewood Center, a Mental Health facility for the Mentally Retarded, and other facility pursuing a career in the Mental Health field.

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