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Short Description:
Senior administrative and project support to CTO, and Office of the Chief Technology Executive Team
Complete Description:
Able to support project functions, including data entry, plan tracking, and basic task assignments. Under supervision of the CTO or other Deputy CTOs, oversees and manages office procedures and other tasks as assigned by the CTO and Executive Team.
Behavior Characteristics:
Organized and efficient Coordinator, able to prioritize IT projects in fast paced environment. Personable, people oriented, able to multitask and prioritize tasks. Able to work well either alone or as part of a team. Effective communicator.
Skills:
Exp. in analyzing, prioritizing & distributing incoming memos, docs
Required 8 Years 2 - Proficient
Exp. in open, sort, & distribute incoming correspondence, inc. fax & email
Highly desired 3 Years 1 - Basic
Exp. in preparing responses to correspondence containing routine inquiries
Required 5 Years 2 - Proficient
Exp. in setting up agendas & arrange for committee, board, and other mtgs
Required 5 Years 3 - Expert
Coordinate travel arrangements for CTO and executive team
Highly desired 3 Years 2 - Proficient
Exp. in research, compile data & prepare papers for review/use by proj. mgr
Required 5 Years 2 - Proficient
Exp. in compiling, transcribing, and distributing minutes of meetings
Required 5 Years 3 - Expert
Exp coordinating & direct all office services (records, budget prep, etc.)
Required 5 Years 3 - Expert
Exp. in meeting with individuals, groups, others on behalf of proj. manager
Required 5 Years 3 - Expert
Exp. in management and updating executives' schedules
Required 8 Years 3 - Expert
Prepare invoices, reports, memos, letters, financial statements & other doc
Highly desired 8 Years 2 - Proficient
Set up & oversee Project policies and procedures for office &/or program
Highly desired 4 Years 2 - Proficient
Exp reviewing practices & procedures to improve workflow/reporting/expenses
Highly desired 4 Years 2 - Proficient
Microsoft Office skills – Word, Excel, Access, PowerPoint
Required 4 Years 3 - Expert
Support staff in project based work (special assignments, etc)
Required 3 Years 2 - Proficient
