Job Seekers, Please send resumes to resumes@hireitpeople.com

Clerical Support:

• Answering and directing phone calls.
• Managing and distributing incoming and outgoing mail and emails.
• Filing and organizing documents.

Scheduling and Calendar Management:

• Coordinating appointments and meetings.
• Managing executives calendars and schedules.
• Arranging conference calls and setting up video conferences.

Reception Duties:

• Greeting and assisting visitors.
• Managing the reception area.
• Providing information to clients or customers.

Travel Coordination:

• Booking flights, accommodations, and transportation for business trips.
• Creating travel itineraries.

Office Supplies and Equipment:

• Ordering and maintaining office supplies and food deliveries for group meetings.
• Coordinating equipment maintenance and repairs.

Communication:

• Drafting and editing correspondence, memos, and reports.
• Handling communication on behalf of executives.

Record - keeping and Documentation:

• Maintaining accurate and up-to-date records.
• Compiling reports and documents as needed.
• Maintain filing system, contact database, employee list, and inventory

Meeting Support:

• Assisting in the preparation of meeting materials.
• Taking and distributing meeting minutes.

Additional Department Specific duties:

• Creation and Posting Jobs Requisition on Vector system.
• Coordinating with CAI for new candidate Interviews schedule, resumes distribution to manager, BAFOs
• Staff onboarding and termination activities.
• Creation of PSID for new contractor staff
• Staff location management.
• Building liaison duties
• Custodian of remote staff work log information and staff weekly status reports.
• VPN, Mobile phone devices creation and record retention
• Assignment of special duties

Requirements and Skills:

• Proven experience as an Administrative Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office suites (MS Excel, MS Visio, and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Great organizational skills
• Excellent written and verbal communication skills
• Ability to prioritize and an eye for detail.
• Good computer and technical skills
• Ability to work independently with minimal supervision.
• A proactive approach with good problem-solving skills

Preferred skills and qualifications:

• College degree or equivalent
• Previous success in office management
• Experience managing budgets and expenses.
• Experience developing internal processes and filing systems.
• Comfortable handling confidential information.