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Coordinator/analyst Resume

San Ramon, CA

TECHNICAL SKILLS

Project/Coordination/Support/Analysis: Analysis Reporting, Survey Management, Sharepoint Sites support, Waterfall methodology, Agile methodology, Six Sigma (DMAIC), Lean Mastery (Kaizen), Document management

Finance: Gathering and assessing monthly forecasts for individual accounting units (CAPEX, OPEX), applying actuals, applying accruals, paying vendor invoices, providing reporting to senior management, purchase order creation

Licenses / Certificates: Project Management Professional (PMP), Six Sigma Green Belt, Lean Mastery, Agile Methodology

Software: MS Excel, VBA, Pivots, Scripts, V - lookups, Web Parts, Arrays, MS Powerpoint, Sharepoint, DOMO (online charts), MS Office, MS Outlook, MaritzCX (surveys), Verint (surveys), Infopath, Sharepoint Designer, Workday, Planview (Online Project Tracking), Stamp (Online Project Financials), MS Visio, CA-Clarity, HTML

PROFESSIONAL EXPERIENCE

Confidential, San Ramon, CA

Coordinator/Analyst

Responsibilities:

  • Provide monthly reporting and analysis on Change Agent program check-in to Department Head and VP using Excel VBA, Pivots, Pivot Charts, Scripts, V-Lookups, Web Parts, Conditional Formatting, Array Formulas
  • Facilitate weekly Resource Meetings, Report-outs, Participant tracking
  • Administer and support ECM Intake site, ECM Intake, Blitz/Contest, Executive Project Request forms, and backend Sharepoint lists
  • Administer and support ECM home site, Internal web site, Excel online calendars, Powerpoint charts
  • Administer and support News You Need home site, backend forms (US-Canada, Quebec sites)
  • Update Initiatives Go-Live dates tracking spreadsheet
  • Provide monthly Powerpoint recap of the Resource Meetings and e-discovery Initiatives
  • Provide the ECM team with an Excel dashboard for projects they were assigned to and services delivered status
  • Following up with various departments on projects that were past due
  • Maintaining the Resource Meeting participants distribution list
  • Administer and maintain various daily scripts for online calendars, website calendars, and Impact grid list
  • Administer and support Survey sites, load and maintain participant lists, changes to invitations and reminders
  • Tracking of Pilots in separate tracking list

Confidential

Project Coordinator / Deployment Manager

Responsibilities:

  • Onboarding of new contractors / employees
  • Track the progress of extractions files from initial build through to Quality Assurance signoff
  • Report on status of extraction files and their various stage gates
  • Take meeting minutes for the project manager
  • Maintain extraction files folder on Sharepoint (and move as needed through the process)
  • Monitor conversion issue mailbox and route to appropriate parties for resolution
  • Review and analyze extraction items via SQL Developer to determine what departments need to resolve setup issues and track the extraction through the resolution process
  • Follow-up with the business teams on their progress and issues on the extractions

Confidential

Project Coordinator

Responsibilities:

  • Develop, maintain, coordinate, and manage aspects of a given project for Proof of Concept sprints
  • Work closely with other team members in collecting, analyzing, and routing information, manage timelines, and escalate variances
  • Develop and maintain department and project infrastructure
  • Provide administrative support to department team
  • Development and present project status reports
  • Track project trending and total spend against granted project amount
  • Maintain online project components (via Freedcamp) - action and completed items, milestones, issues, risks, etc.
  • Assist other members with resource on-boarding
  • Assist with seminar setup (room reservation, catering, etc.)
  • Create meeting agendas, taking meeting minutes, publish meeting minutes

Confidential

Project Planning / Project Financial Analyst

Responsibilities:

  • High level of communication and support with Project Managers for assigned projects
  • Assist the PM’s with project planning, resource planning, and forecasting
  • Ensure that PM’s are aware of budget and financial trends using Excel pivot tables, v-lookup’s
  • Ensure that PM’s understand and staffing issues (time cards, approvals, resources, etc…)
  • Understand high level risks and issues that may drive additional project cost, resource or date impact
  • Complete Project Life Cycle Financial Management
  • Assist in Project Funding process
  • Resource forecasting using Clarity, Project Insight
  • Create Purchase Orders for resources and hardware using Oracle
  • Forecast Actual variance explanations
  • Assist in Executive forecast summary preparation
  • Tracking and submitting invoices for payment
  • Resource Management Administration
  • Ongoing communication with centralized resource management
  • Leveling Resource Allocation across Projects and Operating Plans

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