SUMMARY:

• Dedicated, energetic, highly motivated and reliable executive assistant with numerous years of experience supporting executive leadership • Committed to exceptional executive support and performance excellence • Proven ability to provide superior support for corporate officers and executive leadership • Excels in managing multiple projects concurrently with strong detail • Outstanding communication and interpersonal skills • Works well independently as well as, collaboratively in a team environment • Effective team player • Notary Public for the State of Connecticut
• Excellent organizational and project management skills
• Time Management
• Dependable
• Detail Oriented
• Good Judgment
• Maintain Confidentiality
• Outstanding professional - level interpersonal and written communication skills
• Energetic and Personable
• Proactive
• Ability to Multi-task
• Self Confidence
• Works well under pressure
• Ability to work independently and be self-directed.
• Consistently received impeccable evaluations in all the areas of organization, personal interactions, teamwork, independent work habits, and quality and quantity of work
• Proficient in Microsoft Office Suite and searching for pertinent information, as needed, on the internet

PROFESSIONAL EXPERIENCE:

Confidential, New Haven, CT

Senior Executive Assistant to the Director

Responsibilities:

• Managed the office of the director and supervised all administrative aspects of the department as well as, providing supervisory support for administrative staff.
• Relieved director of administrative functions in order to increase time for leadership level responsibilities.
• Responsible for managing departmental details of highly confidential, critical in nature and time sensitive material and anticipated needs of director and plans accordingly.
• Acted independently to maintain the normal daily functions of the office.
• Managed not only the intri Confidential es of the office but also the intersections between work, family and social obligations.
• Heavy calendar management with extreme detail.
• Managed all departmental payroll, vacation, reimbursements, physician extra call payments, etc.
• Point of contact for varied staff, interdepartmental, Confidential t/family and/or other departmental issues, complaints and concerns.
• Proactive in sharing appropriate information with executive leadership, departmental directors, departmental chairmen, and other key individuals within the organization.
• Communicated with senior leadership members and their administrative staff to schedule meetings and relay other relevant information.
• Scheduled and coordinated meetings; compiled appropriate information and materials; created and prepared agendas.
• Responsible for all directors travel accommodations and expense reporting.
• Managed director’s calendar and routine correspondence. Prepares drafts for review and editing when dealing with more complex or sensitive issues.
• Coordinated directors outside board activities and maintained current materials for each board.
• Managed the coordination of scheduling of internal/external meetings, retreats, events, and other activities and special projects.
• Maintained an outstanding relationship with executive senior leadership and their staff, community/hospital physicians and hospital personnel.

Confidential, New Haven, CT

Senior Executive Assistant

Responsibilities:

• Managed the office of the vice president of surgical services and continued support for the chairman of the department of surgery.
• Provided continued supervisory support to the department of surgery.
• Responsible for managing details of highly confidential, critical in nature and time sensitive material.
• Maintained confidential departmental files for the department of surgical services and also the department of surgery ensuring confidentiality and appropriate archival storage.
• Heavy calendar management with extreme detail.
• Interacted and communicated with all levels of individuals internally and externally of the organization (i.e., administrative staff, hospital-wide staff, Confidential ts and their families, community leaders, etc.).
• Knowledgeable and proactive in sharing appropriate information with department chair’s, directors, managers and other key individuals within the organization.
• Handled telephone calls from Confidential ts and their families as needed, to ensure that requests and concerns are addressed and followed up by the appropriate individuals.
• Managed direct report annual performance evaluations.
• Assisted vice president in providing monthly, quarterly and annual reports to physician leaders and hospital administration.
• Managed the office of the chairman and performing supervisory support to the department of surgery. Keeps chairman abreast of issues and concerns and ensures confidentiality.
• Interacted and communicated with all levels of individuals from inside and outside the organization (i.e., administrative staff, board members, hospital-wide MD, nursing and other ancillary staff, corporate partners, Confidential ts and their families, community leaders).
• Point of contact for varied staff, interdepartmental, Confidential t/family and/or other departmental issues, problems, complaints and concerns.
• Maintained departmental confidential files.
• Prepared and finalized all evaluations for annual performance review process for departmental staff.
• Heavy calendar management and consistently managed chairman’s outside academic and consultative duties, travel and expenses. Coordinate and manage chairman’s daily calendar as well as daily calendars of all department members.
• Conducted Research to prepare, gather, and proof briefing materials and agendas for all executive level meetings.
• Communicated with board members and executive leadership to schedule meetings and to relay other relevant information to and from the chairman’s office.
• Served as a liaison between the chairman, administration, staff, industry representatives, outside council, Confidential ts and their families.
• Liaison to more than one dozen boards on which the chairman served.

Confidential, Milford, CT

Senior Administrative Sales Coordinator

Responsibilities:

• Responsible for all administrative tasks for the grocery division which consisted of director, team leaders, national and regional account managers.
• Coordinated the sales team by managing schedules, filing important documents and communicating relevant information.
• Assist in the preparation and organizing of promotional material or events.
• Orchestrated all meeting and planning services with a focus on needs assessment, vendor relations, cost analysis, setup/audio visual specifications, transportation, off-site entertainment, accommodations, and menu selection.

Confidential, West Haven, CT

Executive Assistant

Responsibilities:

• Managed the office of the vice president and supervised all administrative aspects of the sales and product management department as well as, providing supervisory support for administrative staff.
• Human resource responsibility for Divisional Sales Managers, National Account Managers and the Biological Field Account Executives along with managing confidential HR Biological Field Force Database.
• Consistently balanced multiple priorities ensuring that actions are aligned with priorities and used independent judgment to plan, prioritize and organize diversified workload.
• Met and coordinated with the conventions department display options, booth layout and events insuring draw and optimizing exposure of Bayer Biologicals and its individual products or programs represented.
• Actively involved as a member of the National Sales Meeting core team in coordination of logistical activities involved with planning, scheduling, implementing and attending.
• Knowledgeable and proactive in sharing appropriate information with executive leadership, directors, managers and other key individuals within the organization.

Confidential, Stratford, CT

Administrative Assistant/ Corporate Events Coordinator

Responsibilities:

• Coordinated administrative tasks for directors of two major product groups.
• Managed all aspects of general office coordination and maintained office calendars to coordinate workflow and meetings.
• Coordinated meetings and conferences and organized all contracts/correspondence for corporate marketing events.
• Coordinated the travel plans for all Oriel Instrument staff attendants.
• Established, authorized, and reviewed master billing for meetings.
• Assisted with preparing budgets and provide periodic progress to executive leadership for each event.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and clean up for event as necessary.
• Coordinated appointments and scheduling of events.