Office Manager Resume

SUMMARY:

Winning top performer with over seven years experience providing thorough and skillful administrative support to upper management at several Fortune 500 companies as well as non - profits.

TECHNICAL SKILLS:

Skills: Microsoft Office applications: Word, Excel, PowerPoint, and Outlook. VISTA, Windows 7 Lotus Notes Concur

PROFESSIONAL EXPERIENCE:

Confidential

Office Manager

Responsibilities:

Perform receptionist and general clerical tasks including assisting visitors, answering telephones, and resolving various administrative inquiries and problems.
Manage, order and stock supplies within the budget guidelines of the organization.

Confidential

Executive Assistant

Responsibilities:

Confidential

Administrative Assistant/Client Associate

Responsibilities:

Served as point of contact for client relationships; set up the client relationship in internal Smart Station accounting system.
Managed and processed client requests; interfaced with client custodians regarding any client issues; facilitated wire transfers, journals, ACH’s; and general requests.

Confidential

Administrative Assistant

Responsibilities:

Confidential

Data entry

Responsibilities:

Create and update spreadsheets from data sources ensuring accuracy and completion before deadlines.

Confidential

Administrative Assistant

Responsibilities:

Maintained and organized partner’s busy calendars.
Coordinated extensive domestic and international travel itineraries, 4-6 weekly, which included transfers to/from airport, hotels, car rentals, conference rooms, dinners.
Prepared and expedited time and expense reports for all partners and client invoicing in a timely manner.
Set up weekly client meeting preparation which included securing space, setting up video conferencing, working with vendors to supply meeting refreshments adhering to the department budget.
Performed gatekeeper duties screening, on average, 50 calls per day for partner group and assisted clients as needed. Managed confidential documents.
Coordinated events for the group, worked closely with the partner group on logistics, materials, invitees, etc., for annual client golf outings, monthly partner dinners, annual department outing, etc.
Organized community events and led project teams for Confidential ’s day of community service.
Trained and mentored new client service hires for the group.

Confidential

Administrative Assistant

Responsibilities:

Coordinated extensive mailing of financial and tax packages for over 500 clients.
Summarized and classified litigation documents for high-profile bankruptcy case; performed quality checks.

Confidential

Legal Assistant

Responsibilities:

Handled heavy correspondence, transcription, and high volume telephone work; opened, updated and maintained extensive files for multi-million dollar construction case.