Administrative Assistant Resume Secaucus, New Jersey - Hire IT People

BUSINESS EXPERIENCE

Confidential; Secaucus, New Jersey 2010 to present
Administrative Assistant

Provide support to Vice President and to three Project Managers of Service Department.
Prepare proposals and bid packages, cognizant of deadlines.
Prepare reports, letters, memos, meeting minutes, month-end and year-end cost reports.
Manage office correspondence via mail, e-mail and fax.
Review technicians' paperwork and expense reports and forward to payroll department.
Prepare and manage purchase orders and present to accounts payable department for processing.
Prepare and manage change orders and present to billing department for processing.
Handle customer inquiries and/or emergencies and where necessary dispatch technicians.
Schedule On-Call technicians for weekends and holidays and coordinate 24 hour coverage.
Review technicians' time sheets, prepare payroll and present to payroll department.
Process credit card and check payments.

Confidential; Waldwick, New Jersey 2003-2010
Administrative Assistant

Prepared corporate and residential contracts, proposals and estimates.
Reviewed fieldwork documents, input data for billing. Prepared invoices for mailing.
Handled customer inquiries and requests. Identified remedial action and delegated assignments to field personnel.
Prepared client correspondence.
Managed accounts receivables and prepared daily bank deposits.
Implemented, maintained and monitored employee incentive bonus program.
Organized and distributed weekly job routes and schedules for a staff of twenty.
Prepared bi-monthly payroll and submitted to ADP for check processing.
Conducted month end closing of CLIP system and generated statements for mailing.
Prepared year-end Cost Reports
Handled collections on past due accounts.
Trained new personnel on systems and administrative office responsibilities.

Confidential; Wyckoff, New Jersey 2000-2003
Administrative Assistant

Automated the customer routing and billing process
Implemented and maintained customer filing system
Reviewed fieldwork documents, input data for billing. Prepared invoices for mailing
Handled customer inquiries and requests. Identified remedial action and delegated assignments to field personnel.
Organized and distributed weekly job routes and schedules for a staff of six
Managed accounts receivables; posted customer payments to the appropriate accounts and prepared daily bank deposits.
Prepared marketing brochures for mailing.

Confidential; Ridgewood, New Jersey 1995-2000

TECHNICAL SKILLS
Microsoft Word; Microsoft Excel; Lotus Notes; Outlook; ACT; CLIP

EDUCATION
Confidential, Fairfield, Connecticut 1981
Bachelor of Science - Marketing