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Executive Assistant Resume

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Frisco, TX

SUMMARY:

  • Polished assistant offering over 15 years’ experience supporting executives in the Pharmaceutical, IT, Medical, Retail and Manufacturing Industries. Served as primary point of contact and liaison between management teams, sales teams, clients and vendors. Maintained excellent written and verbal communication skills all while exercising a high level of confidentiality. A high energy, enthusiastic and dependable individual who excels in a challenging and competitive environment.

TECHNICAL SKILLS:

  • Strong organizational and interpersonal skills
  • Efficient, accurate and detail oriented
  • Complex travel arrangements
  • Heavy calendar management
  • Software: Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
  • ACT, Peachtree Accounting, Sendouts/ Recruiting, Concur (expense and travel)

PROFESSIONAL EXPERIENCE:

Confidential, Frisco TX

Executive Assistant

  • Provided administrative and business support to the VP of Enterprise Architecture, VP of Provider Solutions, SVP/GM ION Solutions and all direct reports.
  • Heavy calendar management for VP's and direct reports.
  • Arranged domestic and international travel for VP’s and all direct reports, using Concur.
  • Completed lengthy expense reports for VP’s and all direct reports, using Concur.
  • Coordinated and set up high - level conference calls, management meetings and special events.
  • Arranged onsite/offsite meetings and team events securing conference rooms and arranged catering.
  • Arranged Quarterly Release Training for Agile Teams.
  • Expedited and followed through on new hire set up for FTE and contract employees.
  • Primary Pluralsight contact related to online training for developers.
  • MSDN License Administrator for ABC, ABSG, Lash and IntrinsiQ.
  • Created all CER’s for hardware purchases within IT/PSG department.
  • Ordered office supplies for the IT group and break room supplies for the Solutions Delivery area. Organized and stocked break room on daily basis.
  • Managed multiple administrative projects simultaneously.

Confidential, Allen TX

Administrative Assistant

  • Assisted executive recruiters with researching, identifying and pre-screening qualified candidates.
  • Presented candidates to hiring managers and scheduled final interviews.
  • Set up and scheduled meetings with prospective clients.
  • Coordinated travel arrangements for executive team.
  • Utilized program “Sendouts” for all administrative and recruiting needs.

Confidential, Dallas TX

Regional Assets Protection Assistant

  • Provided administrative support to Regional AP (Assets Protection) Director.
  • Fully managed Director’s entire calendar and email. Maintained and updated calendar daily by coordinating and scheduling meetings with VP, HRM and GAPTL’s (Group Asset Protection Team Leaders).
  • Scheduled all director travel through TGT (Target Intranet).
  • Expedited expense reports for AP Director.
  • Conducted monthly meetings with Regional Group Coordinators throughout the region (Texas, Florida, North Carolina, and New Orleans).
  • Prepared monthly reports which included Shortage Indicators, Business Report, AP Snapshot, etc.
  • Created and maintained a store tracking report that gives a snapshot of how each store in the region is operating.
  • Updated Management Review documents monthly, which included employee succession planning, 5-year outlook and destination plans.
  • Acted as a liaison between Assets Protection and Investigations handling confidential issues.
  • Scheduled interviews, prepared salary quotes, processed new hires/terminations, maintained proper records storage, tracked training and talent management.

Confidential, Dallas TX

Executive Assistant/ Office Manager

  • Provided administrative support to Houston, Dallas, and Chicago offices supporting the VP of Technology Sales and five direct reports.
  • Maintained and updated VP’s calendar daily by coordinating and scheduling meetings with clients, Business Development Managers, potential employees, etc. using Microsoft Outlook.
  • Coordinated all travel arrangements for Vice President, Business Development Managers and Consultants.
  • Reformatted potential consultant resumes onto CPSG company format.
  • Completed daily correspondence for VP, BDM’s and Lead Recruiter which included; preparing and binding presentations, scanning documents, copying bulk documents, typing client memos, and proofing VP and BDM’s documentation (etc.).
  • Generated Quarterly Business Development Forecast Report in Excel containing BDM Sales Team numbers.
  • Prepared PowerPoint Presentations for the VP and BDM’s crucial meetings.
  • Handled all necessary arrangements related to special events, such as client conferences and sales meetings.
  • Coordinated all company parties and events.
  • Supported HR in corporate office with employee benefits.
  • Assisted with open enrollment procedures.
  • Maintained and assembled new hire packets (converted to online access).
  • Managed employee time on a weekly basis using Journyx Timesheet.
  • Handled all purchasing in office, which included ordering office supplies, business cards, break room necessities, company signage, etc.

Confidential, Irving, TX

Administrative Assistant

  • Scheduled and set up meetings for Executive and Management Team.
  • Assisted in Accounts Payable and Receivable.
  • Managed administrative duties for General Manager and Program Managers.
  • Assisted shipping department in maintaining daily ship log report for corporate office, as well as printing packing slips for outgoing material.
  • Human Resource Contact for over 100 employees.
  • Sorted and distributed mail to employees, answered phones.

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