TECHNICAL SKILLS:

Paycom, Paylocity, Workday, ADP Payroll Software ( Pay expert, Workforce Now, PCPW, Enterprise V4 and V5, e - Time and Time and Labor Interface), Cyborg, SAP, Accent and Citrix, Siebel Call Center, Kronos Workforce Payroll and Time-Tracking Software, Ceridian Payroll Software (HPW) and Ceridian Time and Attendance, UltiPro, PeopleSoft HRIS, Crystal Reports and SQL Statements, Source Time Pro, Report Smith, Lotus Notes, Microsoft Office Suite, Microsoft Great Plains, ORACLE eBusiness Suite, Pivot Tables, Quicken 2003, Quick Books, V-Lookups (beginner), JD Edwards

PROFESSIONAL EXPERIENCE:

Confidential, Chicago, IL

HRIS Analyst

Responsibilities:

• Oversees and maintains optimal function of the organizations internal HR information services systems, which includes database creation and management, network support, installation, customization, development, maintenance, and upgrades to applications, systems, and modules.
• Oversees and maintains internal database files, tables, codes, backup files, integrity, and security.
• Installs, implements, modifies, and upgrades software and applications to meet changing business and technology.
• Provides technical support, troubleshooting, and guidance to HR employees.
• Collaborates with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases; recommends and implements solutions.
• Manages permissions, access, personalization, and similar system operations and settings for HR services users.
• Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Compiles or assists with acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff.
• Serves as lead representative and liaison between HR, Information Services, external vendors, and other stakeholders for HR database design and implementation projects.
• Ensures system compliance with data security and privacy requirements.
• Maintains knowledge of trends and developments in data management and security, HR technology, and HRIS applications.
• Oversees the procurement of appropriate hardware and software to ensure that the organization has high quality, efficient systems.
• Facilitates migration to a unified HRIS if required.
• Performs other duties as required.
• Excellent analytical and problem - solving skills.
• Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.
• Proficient with Microsoft Office Suite or related software.
• Ability to keep information confidential.

Confidential, Blue Island, IL

Senior Accountant/HR Manager

Responsibilities:

• Manage the monthly financial close process, including ensuring all costs incurred are properly recorded, reviewing journal entries, account balance reconciliations and report preparation
• Participate in the ongoing development/establishment of accounting policies and procedures and operational strategies including the review and implementation of process and system changes.
• Continued focus on improving system efficiencies and business practices
• Participate in strategic financial projects including upgrades/phase-two implementation of ERP software
• Ensure compliance with internal control policies in a SOX environment
• Collaborate with external auditors to ensure successful audit results and compliance
• Stay up to date on all general labor law compliance and issues. Responsible for ensuring that employees and teams are in place to address compliance issues. Also responsible for thoroughly understanding compliance laws , as well as providing adequate communication to managers and employees about such laws, updates and changes as applicable.
• Educate and train employees about all regulatory and legal requirements that can affect the City.
• Advise City management and/or employees on their roles, rights and responsibilities under the citywide policies regarding anti-harassment and anti-discrimination, workplace violence prevention and ADAAA policies.
• Monitor federal and state employment regulations, research and assess effects of new laws, changes and updates to existing laws on existing city policies and recommend applicable changes in existing policies/procedures or new policies to Director of Finance and Administration.
• Prepare training materials and facilitate training seminars for managers and supervisors on compliance related functions (including orientation) to the workforce
• Research and provide analysis about implementing a performance management evaluation process and program moving forward.
• Research and report on salary trends for current and new positions and to preserve pay equity, by DOL,FLSA and The Equal Pay Act standards.
• Interacts at all levels and with budget owners to produce timely, efficient and accurate month-end close and all internal management and financial reporting through annual report
• Responsible for hierarchy and scalability in chart of accounts and accuracy in the general ledger and financial statements and has ultimate authority over classification and booking of all transactions
• Analyze the effect of statutory accounting practices and studies regulations and guidance to ensure correct application of Generally Accepted Accounting Principles
• Make recommendations for changes as needed and ensure that company policies and procedures are followed and establishes the proper techniques to discover and prevent fraud
• Prepare detailed journal entries and account analyses
• Ensures compliance with all federal, state and local employment and tax laws.
• Assist with compilation of information for preparation of tax returns
• Work with Audit, Tax and Treasury Manager to ensure overall coordination of all financial accounting activities through annual report
• Prepare summary feedback of financial statements variances to budget
• Actively review and advise on financial/accounting processes
• Conduct complex employee complaint investigations and prepare complaint investigation reports including recommendations for corrective action when violations of City policies or departmental work rules occur.
• Investigate disability claims lodged by City employees including determining if disability is covered under state or federal law, determining if accommodation requests are reasonable under state or federal law, advising departments on effective means of compliance with requests.
• Coordinate the administration of FMLA for the Confidential including development and administration of the city-wide policy, guidelines and procedures in conjunction with the City Attorney’s office.
• Conducts exit interviews, analyzes data and makes recommendations to the management team for corrective action and continuous improvement.
• Responds to employee relation issues such as employee complaints, harassment allegations and civil rights complaints.
• Represents the company for any unemployment claims.
• Maintains and coordinates employee recognition programs.
• Interviews, screens and recruits job applicants to fill entry-level, professional and technical job openings.
• Reviews applications and interviews applicants to match experience with specific job-related requirements.
• Maintains working relationship with union officials and adheres to terms of labor contract by monitoring day-to-day implementation of policies concerning wages, hours and working conditions.
• Represents management in investigating, answering and settling grievances, by arranging and scheduling grievance hearings between union personnel, supervisor and the management team.
• Responds to all EEOC and NLRB charges.
• In-House Claims adjuster and adjudicator for all worker’s compensation claims.
• Union and Labor Relations experience: 3 Local Unions

Confidential, Chicago, IL

HRIS Analyst

Responsibilities:

• Assist in Workday HCM implementation (from ADP Workforce Now)
• Provides the setup within the HCM to run the administration of the employee core data, benefits, compensation, learning & development, onboarding, reporting and payroll.
• Identifies and implements process and technology improvements to enhance functional effectiveness and maximize operational effectiveness
• Confers with management, interviews personnel or conducts on-site observation to ascertain unit functions, work performed, and methods, equipment, and personnel used.
• Analyze data gathered and develops solutions or alternative methods of proceeding.
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices
• Coordinates and/or implements programs, policies, and services to support business needs and objectives
• Analyze employment-related data and prepare required reports
• Documents processes and procedures
• Trains others in department of new processes and procedures
• Provides ongoing analytical and administrative support to management
• Design, evaluate, recommend, and approve changes of forms and reports.
• Provides advice and support to senior management on system issues or initiatives that could shape strategic direction, programs, or policies
• Develop and implement records management program for filing, protection, and retrieval of records, and assure compliance with program.

Confidential, Chicago, IL

Senior Payroll Analyst /AP Support Specialist

Responsibilities:

• Process semi-monthly payroll for Exempt and Non-Exempt employees using ADP WFN
• Maintains payroll-related accounts and is responsible for the reconciliation and accuracy of one or more accounts within Intacct accounting system.
• Union and Labor Relations experience: 27 Local Unions
• General Ledger and Journal Entries
• Accruals /Year-End processing
• Completed Implementation of ADP Workforce NOW and Time and Attendance modules
• Prepares various accounting papers, schedules, exhibits, and summaries. Determines the need for new accounts and revisions in the account structure.
• Researches and advises accounting staff concerning the accounting treatment of complex payroll transactions.
• Perform periodic internal audits of various payroll areas and prepare materials for external or internal auditors. Reviews all invoices for appropriate documentation and approval prior to payment.
• Responsible for all payroll tax activities, including compliance with local, state, and federal regulations and filing local, state, and federal payroll tax returns.
• Calculating and reporting of tax liabilities, responding to questions and special requests from employees and various regulatory agencies.
• Researching laws and regulations regarding taxes and payroll withholding procedures.
• Assist in preparing budgets, projections, and special reports for senior management.
• Assists in updating and maintaining HCMS initiatives
• Extensive use of Oracle JD Edwards ONE and INTacct accounting system
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Prepares garnishment checks per reports from payroll.
• Acts as liaison between corporate and branch accounts payable departments.
• Answers all vendor inquiries.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Assists corporate financial officers and branch personnel with special projects.
• Prepares cleared checks for storage.
• Assembles and processes overnight shipments to departments and locations.
• Assists in monthly closings and reviewing balance sheets, income statements to correspond to dept budgetary matter.
• Process and submit 940, 941 and W-3 tax returns as needed
• Prepares analysis of accounts, as required.
• Performs filing and coping.

Confidential, Chicago, IL

HR/Payroll Services Manager

Responsibilities:

• Develops and administers various human resources plan and procedures for all company personnel.
• Plans, organizes and controls all activities of the department. Participates in developing department goals, objectives and systems.
• Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures; performs benefits administration to include claims resolution, change reporting, approving invoices for payment
• Develops and maintains affirmative action program; files EEO-1 annually; maintains other records, reports and logs to conform to EEO regulations.
• Conducts recruitment effort for all exempt, nonexempt and temporary workers; conducts reference checking; extends job offers; conducts new-employee orientations; conducts exit interviews.
• Establishes and maintains department records and reports. Participates in administrative staff meetings and attends other meetings, such as seminars. Maintains organizational charts and employee directory.
• Evaluates reports, decisions and results of department initiatives in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
• Ensures compliance with all federal, state and local employment and tax laws.
• Process semi-monthly payroll for Exempt and Non-Exempt employees using Paylocity
• A/P duties, as needed, entering invoices from vendors ensuring timely payment.
• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Participating and Team Lead for Paylocity to PeopleSoft HRIS conversion, beginning
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes operational requirements by scheduling and assigning employees; following up on work results.

Confidential, Chicago, IL

Payroll Manager

Responsibilities:

• Process manual timecards and worksheets to ensure accurate and timely running non-union payroll.
• Administer and ensure accuracy of various information flow and employee data in ADP suite of products including ADP Workforce Now, Self-Service Portal, Security Management and Tax Portal as well as Paylocity (internet-based payroll software).
• Ensure accuracy of payroll records by maintaining database with updates in status changes, tax withholdings time off accruals, etc…
• Initialize journal entries and reconcile accounts.
• Collect and organize all invoices received.
• Process vendor invoices weekly.
• System enhancement/implementation
• New Hire Orientation (benefits, policies and procedures)
• Knowledge of wage and hour labor laws: Federal, multi-state and local laws pertaining to payroll and benefits including FLSA, FML, ADA, ERISA, and workers compensation
• Managing HRIS system: including new hire data entry, benefit enrollments and all updates and changes.
• Prepared/reconciled billing statements for benefit vendors (i.e. BCBS of IL, MetLife etc).
• Submit bi-weekly/semi-monthly 401k contributions and reconcile all monthly statements.
• Prepare and remit federal, state, and local tax reports in a timely fashion.
• Prepare and submit monthly Worker’s Comp report to insurance carriers.
• Process multi-state payroll for hourly, salaried, exempt and non-exempt
• Ensure correct deductions i.e. garnishment, employee benefits
• Ensure compliance of SOX, Federal, State regulations
• AD-Hoc reporting as needed
• Liaison for all governmental agencies and benefit vendors
• Participate in audits, process improvement and process efficiency
• Participate in implementation, LEAD role in WORKDAY system transfer of PAYROLL and TIME and LABOR system set-up

Confidential, Chicago, IL

Senior Payroll Analyst

Responsibilities:

• Extensive use of Workday payroll/HRIS system
• Ensure the compliant calculation and reporting of Canadian and US tax liabilities.
• Manage expatriate payroll and tax compliance.
• Support US payroll processing, payroll initiatives and participate on special project teams.
• Supports employee inquiries and requests via email, phone and face to face communications, responding to questions and special requests from employees.
• Documented ALL processes and established PAYROLL PROCESS and PROCEDURE manual
• Resolved 3 years of Canadian pension payment issues, recovered $1million credit

Confidential, Chicago, IL

Payroll Manager

Responsibilities:

• Ensure currency conversion accuracy
• Liaise between 3rd party vendors (Citibank, etc.) to ensure timely payments

Confidential, Chicago, IL

Benefit Leave Specialist

Responsibilities:

• Administers FMLA and non FMLA leave of absence programs.
• Determines employee eligibility for leave and designates appropriate leave status.
• Ensures all applicable leave laws are observed and applied.
• Coordinates with other internal departments and external insurance companies to coordinate the payment of paid time off benefits and disability leave benefits.
• Assists in reviewing and recommending revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Ensures confidentiality of employee medical and leave records is maintained and ensures continued compliance with HIPAA Privacy laws.
• Maintains up-to-date working knowledge of relevant laws including, but not limited to, FMLA, ADA, workers compensation, and HIPPA Privacy Act
• Introduced LOA Filing system to ensure accurate record retention

Confidential, Blue Island, IL

Payroll and HR Manager

Responsibilities:

• Extensive use of ADP and MS Office Applications
• Working knowledge of ADP Custom Reporting and GL Interface, Wage Garnishment Processing Service
• Experience with ADP HR/Benefits Solution
• Process bi-weekly payroll for EXEMPT/NON-EXEMPT City employees
• Process bi-weekly payroll for union and hourly employees
• Process wage attachments and ensure proper withholdings
• Review quarterly and yearly payroll taxes reconciliations
• Strong working knowledge of federal/state tax laws and labor regulations
• Experience working with a self-insured benefits program, including the ability to gather, review, and analyze claims related data
• New Hire Orientation (benefits, policies and procedures)
• Knowledge of wage and hour labor laws: Federal, multi-state and local laws pertaining to payroll and benefits including FLSA, FML, ADA, ERISA, and workers compensation
• Managing HRIS system: including new hire data entry, benefit enrollments and all updates and changes.
• Provides guidance and counsel to leadership and functional management teams on a variety of issues including colleague development, colleague relations, conflict resolution, interpersonal communications, effective group interaction, team building, etc.
• Provides leadership in all HR programs and processes including the development, coordination, implementation, and maintenance of HR programs, processes and services including policy development and compliance.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors
• Maintained professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Produce and analyze HR metrics to provide actionable insights related to labor distribution
• Union payroll tax experience
• Implementation of FMLA and LOA programs
• Assisted in authoring the Employee handbook, Process and Procedure manual
• Maintained UNION contract administration and enforcement; grievance paneling, contract negotiations

Confidential, Rosemont, IL

Payroll/ HR Regional Director

Responsibilities:

• Process semi-monthly/biweekly payroll for US locations
• Full-scope processing of multi-state semi-monthly payroll, and bi-weekly including time and attendance adjustments, off-cycle payments & deductions, manual checks, maintenance of employee schedules, files, pay rules, reconciliations, etc.
• Process bi-weekly payroll for approximately 200 to 300 union and hourly employees
• Process wage attachments and ensure proper withholdings
• Analyze Profit and Loss statements Monthly to ensure reconciliation to payroll/benefits is accounted
• Reconcile/resolve payroll issues internally and externally as necessary
• First point of contact for employee and facility managers regarding ALL benefits and payroll issues.
• Review quarterly and yearly payroll taxes reconciliations
• Strong working knowledge of federal/state tax laws and labor regulations
• Process employee garnishments (i.e. set-up deduction, communicate with garnishee, research request).
• Knowledge of wage and hour labor laws: Federal, multi-state and local laws pertaining to payroll and benefits including FLSA, FML, ADA, ERISA, and worker’s compensation
• New Hire Orientation (benefits, policies and procedures)
• Monthly union reporting and reconciliation; manage audits
• Prepare various monthly, quarterly and annual reports
• Maintains confidentiality of any payroll, private healthcare information and any proprietary information
• Union payroll tax experience
• Participated in payroll and HRIS implementation for Paycom to ProPay.