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Administrative Assistant Resume

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Carol Stream, IL

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Career Summary:

Administrative assistant with detailed planning and organizing skills providing support to all facets of management.Self-motivated, team player possessing strong professional work ethics, customer satisfaction skills enhanced by eagerness and willingness to learn and adapt to needs of company and leaders.

Administrative Experience:

Confidential, Warrenville, Illinois
11/08 – 06/10
Administrative Assistant

  • Coordination and arrangement of in-house meetings, including preparation of agenda items and distribution.
  • Organizational planning via Microsoft Outlook.
  • Filing, copying, scanning and faxing of documentation.
  • Event planner and coordinator for offsite meetings including travel arrangements, catering, conference room facilities, audiovisual equipment, entertainment and billing.
  • Office equipment maintenance.
  • Review and submit invoices to accounts payable.
  • Maintain inventory via Microsoft Excel and shared drive.
  • Plan and organize company events within restricted budgets including contract review, invitations, and attendance.
  • Serve as receptionist answering calls for twenty-five traders.
  • Maintain personnel files including the documentation of vacation and sick days utilizing People Soft and Microsoft Excel programs.
  • Provide assistance to new hires, relocation efforts, and scheduled leaves maintaining transition efficiency of computers, office furniture and telephone systems.

Confidential, Glendale Heights, Illinois
05/08 – 08/08
Administrative Assistant

  • Answered incoming calls and directed callers to appropriate personnel.
  • Coordinated meetings and conferences.
  • Researched and booked all travel venues for personnel and clients.
  • Prepared travel expense tracking for management team.
  • Balanced petty cash drawer, maintained records for accounting department.
  • Coordinated human resources documentation including: confidential information, payroll records, promotions, training records, personal time off.
  • Assisted product managers and engineers with data-entry and projects.
  • Logged and tracked UPS shipments for accounting department.
  • Ordered office supplies and maintained office equipment.

Confidential, Oak Brook, Illinois
02/03 – 05/08
Sales Coordinator

  • Answered incoming calls and directs callers to appropriate personnel.
  • Provided back-up assistance to customer service area.
  • Data entry/billing using Mastermind software program.
  • Liaison for security consultants, branch managers, sales managers, and branch administrators
  • Obtained lead information from telesales department, assigned leads to sales consultants encompassing 15 representatives.
  • Updated leads for corporate reports for chief executive officer review.
  • Created sales reports for management via Microsoft Excel.
  • Trained personnel, including new hires.
  • Distributed incoming mail.
  • Maintained office supplies.
  • Maintained office equipment including service schedules.

Administrative Skills and Attributes:

  • Microsoft Office: Word, Excel, Outlook, Power Point
  • SAP
  • XPR
  • People Soft
  • Excellent customer service and support skills
  • Strong organizational, written, and oral communication skills
  • Ability to work independently and/or with limited supervision
  • Typing 50 words per minute

Education:

Major: AA General Education

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