Administrative Specialist Resume New Milford, NJ - Hire IT People

Administrative Specialist

Skills

Summary of Qualifications

Organized, efficient, and precise with strong communication and liaison skills.
Skilled in planning and execution of special projects during time-critical environments.
Decisive and direct, yet flexible in responding to constantly changing assignments.
Able to coordinate multiple projects and meet deadlines under pressure.
High initiative with strong self management skills.

Professional Experience

7/11 – 1/12 Confidential, Montvale, NJ – Billing Specialist, Temporary

Create purchase requisitions in SAP, prepare check requests, code bills for payment
Maintain Excel logs to track PO and budget expenditures
Process charge backs through miscellaneous billing and prepare expense reallocations
Run and distribute monthly budget reports

4/08 – 7/11 Confidential, Woodcliff Lake, NJ – Vehicle Administrator, (1/11-7/11) Temporary

Entered charge backs for loaner vehicle program, researched violations, ran bi-monthly reports, maintained Excel logs, heavy contact with region and dealers
Warranty Dept Coordinator (4/08-12/10)
Coordinated domestic and international travel; expense reports, calendar management
Trained staff on using travel and expense reporting portal, transcribed and posted minutes

12/06 – 1/08 Confidential, Hackensack, NJ – Administrative Assistant

Created training manual and instructed tenants on use of complaint resolution software Composed all tenant correspondence and memorandum, arranged tenant meetings
Handled and referred all tenant inquiries including dispatch for 90 unit complex

1/06 – 11/06 Confidential, Hackensack, NJ – Customer Service Coordinator

Prepared sales quotes for customers, processed and shipped orders
Vendor contact, created purchase orders to customer requirements
Composed correspondence, prepared presentations and spreadsheets

5/05 – 12/05 Confidential, Paramus, NJ – Executive Sales Assistant

Supported Executive Sales Manager and Executive Marketing Manager
Generated and tracked sales orders and foreign purchase orders
Analyzed and reconciled monthly inventory, reviewed warehouse billing

5/04 – 4/05 Confidential, Mahwah, NJ – Billing Assistant, Temporary

Monitored and approved time records for consulting staff of 16
Coded bills for payment, recorded monthly accruals, compiled weekly reports

9/03 – 4/04 Confidential, Woodcliff Lake, NJ – Purchasing Assistant, Temporary

Created filing system to organize and maintain FDA files
Prepared purchase orders from requisitions, contact with vendors and suppliers

11/99 – 3/03 Confidential, Hackensack, NJ – Executive Sales Assistant

Analyzed charge backs to match contract offers and budget restrictions
A/P and A/R reconciliation, resolved discrepancies, vendor contact, data entry
Planned, organized and set up meetings, sales promotions and contests

11/96 – 11/99 Confidential, Hasbrouck Heights, NJ – Senior Sales Secretary

Supported Senior Staff and Sales Department with preparing correspondence,
travel arrangements, daily/monthly reports, expense reports
Coordinated elements for trade shows, including samples and loan inventory
Assisted Marketing Product Managers with special projects

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Administrative Specialist Resume

New Milford, NJ

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