Executive Assistant Resume
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Manchester, NH
SUMMARY:
- Professional Objective: To secure a rewarding and challenging position as an Executive Assistant wif a company that encourages professional growth where my noledge and experience will be valued toward profitable operations.
- Highlights of Qualifications
- Highly organized and detail - oriented wif more than ten (10) years of fast-paced executive support
- Self-starter; independently dependable to accomplish tasks under minimal supervision
- Bilingual: Fluent in speaking, reading, and writing Spanish, and English
- Fast learner; capable of excelling in a busy office environment
- Immensely flexible to schedule appointments and maintain calendars under pressure
- Exceptionally Detail Oriented; great at maintaining records over long periods of time
- Strongly influential at leading and associate staff, and employees
- Proficient in Microsoft Office tools, and Outlook, Entrée, QuickBooks, Oracle, and WorkFlow, etc.
- Communicative: efficient in working and conversing wif all levels of colleagues, clients, and external contacts
WORK EXPERIENCE:
Confidential, Manchester, NH
Executive Assistant
Responsibilities:
- Facilitate for 7 managers, 75 technicians, and 46 contractors of remote Engineering Departments in MA and NH.
- Responsible for computing hundreds of (CARs) Cost Allocation Requests into workflow systems via excel database
- Account for approximately tens-of-millions-of-dollars worth of invoices, and code them accordingly, utilizing Oracle
- Responsible for coordinating & scheduling meetings, events, and presentations, also materials and equipment
- Initiate multiple (POs) Purchase Order requests on a daily basis to be coded, and prioritized expediently
- Greet and cordially escort visitors during appointments to and from teh guest lobby
- Intercept phone calls, gate keep visitors, and review correspondence; to answer questions and furnish info customarily
- Confirm teh executive’s calendar; plans, schedules, appointments, itineraries, conferences, and travel accommodations
- Process uniform and tool orders on a daily basis for a team of 121 located remotely wifin MA, and NH wifin teh Engineering Department
Confidential, Lawrence, MA
Office Manager
Responsibilities:
- Supervised, and evaluated twenty (20) office personnel in purchasing, and customer service departments
- Hired, trained, and developed twelve (12) employees
- Collaborated teh facility’s opening and closing procedures wif warehouse workers, and drivers
- Organized, and spearheaded employee meetings for production improvement and company development
- Processed and managed checks, and also “print reports” to update receivables, aging, and customer ledger accounts
- Managed and resolved vendor invoices upon verification in a timely manner
- Controlled and administered daily payment and transactional deposits for teh company
- Participated and enhanced teh development, and implementation of departmental policies and procedures
- Authorized TEMPeffectively, and coordinated all day-to-day office functions
- Incorporated safety methods, practices, and programs, to ensure implementation and maintenance of protocol
- Reduced activity costs and filed food, supply, and commodity distribution purchasing documents
- Consolidated inventory stock levels to adequate operational needs
- Handled necessary orders, timely deliveries, and sensitive customer issues
Confidential, Lawrence, MA
Office Assistant
Responsibilities:
- Entered multiple customer orders per day into teh Entrée Software System, and scheduled deliveries
- Met strict deadlines by ordering thru teh Entrée Software System to meet customer’s needs wif multiple suppliers
- Received company mail and prepared outgoing correspondences, to and for appropriate personnel
- Preserved teh office inventory; ordered, organized, and stored office, shipping, and kitchen supplies from vendors
- Greeted visitors and “walk-ins” to assist and direct them to appropriate staff members, or service departments
- Intervened and responded to inquiries from potential clients and provided information about teh organization as teh initial point of contact
- Performed general secretarial duties including, but not limited to; scheduling meetings and appointments, travel accommodations, preparing reports, faxing, scanning, mailing, updating materials, and creating brochures & flyers
- Managed and maintained teh office central filing system.
- Analyzed clerical and personnel records to ensure accuracy
- Created reimbursement reports for customers
- Developed opportunistic methods for improved customer experience services
- Reviewed step-by-step updates daily from employee progress binders for teh Office Administration