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Executive Assistant Resume

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Manchester, NH

SUMMARY:

  • Professional Objective: To secure a rewarding and challenging position as an Executive Assistant wif a company that encourages professional growth where my noledge and experience will be valued toward profitable operations.
  • Highlights of Qualifications
  • Highly organized and detail - oriented wif more than ten (10) years of fast-paced executive support
  • Self-starter; independently dependable to accomplish tasks under minimal supervision
  • Bilingual: Fluent in speaking, reading, and writing Spanish, and English
  • Fast learner; capable of excelling in a busy office environment
  • Immensely flexible to schedule appointments and maintain calendars under pressure
  • Exceptionally Detail Oriented; great at maintaining records over long periods of time
  • Strongly influential at leading and associate staff, and employees
  • Proficient in Microsoft Office tools, and Outlook, Entrée, QuickBooks, Oracle, and WorkFlow, etc.
  • Communicative: efficient in working and conversing wif all levels of colleagues, clients, and external contacts

WORK EXPERIENCE:

Confidential, Manchester, NH

Executive Assistant

Responsibilities:

  • Facilitate for 7 managers, 75 technicians, and 46 contractors of remote Engineering Departments in MA and NH.
  • Responsible for computing hundreds of (CARs) Cost Allocation Requests into workflow systems via excel database
  • Account for approximately tens-of-millions-of-dollars worth of invoices, and code them accordingly, utilizing Oracle
  • Responsible for coordinating & scheduling meetings, events, and presentations, also materials and equipment
  • Initiate multiple (POs) Purchase Order requests on a daily basis to be coded, and prioritized expediently
  • Greet and cordially escort visitors during appointments to and from teh guest lobby
  • Intercept phone calls, gate keep visitors, and review correspondence; to answer questions and furnish info customarily
  • Confirm teh executive’s calendar; plans, schedules, appointments, itineraries, conferences, and travel accommodations
  • Process uniform and tool orders on a daily basis for a team of 121 located remotely wifin MA, and NH wifin teh Engineering Department

Confidential, Lawrence, MA

Office Manager

Responsibilities:

  • Supervised, and evaluated twenty (20) office personnel in purchasing, and customer service departments
  • Hired, trained, and developed twelve (12) employees
  • Collaborated teh facility’s opening and closing procedures wif warehouse workers, and drivers
  • Organized, and spearheaded employee meetings for production improvement and company development
  • Processed and managed checks, and also “print reports” to update receivables, aging, and customer ledger accounts
  • Managed and resolved vendor invoices upon verification in a timely manner
  • Controlled and administered daily payment and transactional deposits for teh company
  • Participated and enhanced teh development, and implementation of departmental policies and procedures
  • Authorized TEMPeffectively, and coordinated all day-to-day office functions
  • Incorporated safety methods, practices, and programs, to ensure implementation and maintenance of protocol
  • Reduced activity costs and filed food, supply, and commodity distribution purchasing documents
  • Consolidated inventory stock levels to adequate operational needs
  • Handled necessary orders, timely deliveries, and sensitive customer issues

Confidential, Lawrence, MA

Office Assistant

Responsibilities:

  • Entered multiple customer orders per day into teh Entrée Software System, and scheduled deliveries
  • Met strict deadlines by ordering thru teh Entrée Software System to meet customer’s needs wif multiple suppliers
  • Received company mail and prepared outgoing correspondences, to and for appropriate personnel
  • Preserved teh office inventory; ordered, organized, and stored office, shipping, and kitchen supplies from vendors
  • Greeted visitors and “walk-ins” to assist and direct them to appropriate staff members, or service departments
  • Intervened and responded to inquiries from potential clients and provided information about teh organization as teh initial point of contact
  • Performed general secretarial duties including, but not limited to; scheduling meetings and appointments, travel accommodations, preparing reports, faxing, scanning, mailing, updating materials, and creating brochures & flyers
  • Managed and maintained teh office central filing system.
  • Analyzed clerical and personnel records to ensure accuracy
  • Created reimbursement reports for customers
  • Developed opportunistic methods for improved customer experience services
  • Reviewed step-by-step updates daily from employee progress binders for teh Office Administration

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