OBJECTIVE

To obtain an office position that will utilize 10 years of strong office support and administrative experience in a professional setting

Professional SKILLS

• Exceptional verbal and written communicator with strong analytical, organizational, independent thinking, creative and problem solving skills
• Demonstrated ability to handle confidential, deadline sensitive, projects and priorities effectively and professionally
• Proficient in a wide range of computer programs, including MS Office, and Construction Management databases
• Consistent proven ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work

Construction Administration Experience

• Act as liaison between management and administrative/clerical staff to ensure all duties and tasks are handle accordingly with company policies
• Prepare company field checks, maintain ledger and control of unused checks
• Manage and maintain all essential office supplies
• Maintain office calendars
• Coordinate, schedule and setup connection conference calls and video teleconference
• Communicate with vendors and subcontractors on documents or invoices
• Research and resolve missing subcontractor monthly applications for payment
• Prepare, review and submit weekly payroll
• Process and reconcile weekly invoices
• Review subcontractor certified payroll for accuracy
• Establish new lines of credit with vendors
• Research and secure best value travel and lodging arrangements with corporate travel company
• Arranged Short-term corporate housing arrangements
• Maintained established budget while organizing and executing administrative staff seminars training sessions
• Establish budget of at least 100,000.00, organize and execute luncheon events and company social events

Professional Employment

Confidential

• Assisting in updating the Bid Schedule as necessary and distributing on a weekly basis
• Distributing and receiving returned Bid Documents
• Create and execute subcontracts
• Manage fleet vehicles
• Accounts Payable
• Event planning and facilitator
• Craft employee tracking and updates
• Jobsite Administrator training
• Interview set up
• Arrange Travel
• Order and maintain office supplies
• Office equipment facilitator

Confidential

• Manage pre-employment applicant screening, drug screening and on boarding process
• Compare and negotiate pricing of office supplies, equipment and services
• Maintain office and shipping budgets
• Process safety orientation badges
• Answer and route phone calls to appropriate recipients
• Distribute, route, scan, copy and file incoming and outgoing correspondence
• Process, review and route FedEx, UPS and USPS mail
• Train new administrative assistants
• Contract, Bond and Insurance tracking
• Supervise employees daily
• Certify and process payroll weekly for a staff of 25
• Prepare bi-annual and annual evaluations for immediate employees.
• Maintain inventory and monitor office equipment
• Process invoices and maintain an accurate point file system for over 20 vendors /contractors
• Collect data for technical proposals, reports and presentations
• Assist in the preparation of Cost Proposals, Subcontracts, and Reports for over 20 contractors
• Aide contractors in construction document reading when necessary

Confidential

• Answer and route phone calls to appropriate recipients
• Distribute, route, scan, copy and file incoming and outgoing correspondence
• Process, review and route FedEx, UPS and USPS mail
• Certified Payroll
• Process weekly payroll
• Manage other administrators
• Manage pre-employment applicant screening, drug screening and on boarding process

Confidential

• Answer and route phone calls to appropriate recipients
• Process weekly payroll
• Distribute, route, scan, copy and file incoming and outgoing correspondence
• Process, review and route FedEx, UPS and USPS mail
• Manage pre-employment applicant screening, drug screening and on boarding process
• Manage other administrators
• Contract, Bond and Insurance tracking
• Establish and maintain office maintenance budget
• Coordinates all domestic and international travel for Executive staff.
• Prepare Bi-Yearly / Yearly evaluations
• Collects data from a variety of sources for inclusion in technical proposals, reports and presentation materials
• Assists in the preparation of cost proposals, subcontracts, reports, and other contract documents upon request
• Establish and maintain office calendar
• Maintains Supply orders / Inventory

Confidential

• Answer and route phone calls to appropriate recipients
• Distribute, route, scan, copy and file incoming and outgoing correspondence
• Process, review and route FedEx, UPS and USPS mail
• Manage pre-employment applicant screening, drug screening and on boarding process
• Train new administrative assistants
• Create administrative assistant manual
• Ensure timely distribution of correspondence and technical documentation
• Assemble data from QC and Cx on a monthly basis for insertion into the monthly report
• Interface daily with the Quality Control, Decommissioning and Commissioning team members
• Monthly summary of statistics for various reports revise as necessary for use in bids and proposal
• Creating back up to CD's
• Set up reports to track follow up issues
• Organize incoming Test and Inspection Request from subcontractors