TECHNICAL SKILLS:

Computer & Professional Skills: Microsoft Office (Word, Excel, PowerPoint, Outlook), LSS, SharePoint Site Builder, Maximo, Content Server, Livelink, GoFileSystem, DMS, QuickBooks, Microsoft Product, Photoshop; FileMaker Pro, HTML, CSS, Flash WordPress, BlogSpot, Dreamweaver, FrontPage; document scanners; Social Media savvy; researching, writing editing, proofreading; initiative, results - driven, deadline-oriented.

PROFESSIONAL EXPERIENCE:

Confidential

Data Indexer/Office Manager

Responsibilities:

• Project management
• Built and maintained internal website
• SharePoint Management - Scanned and uploaded HR documents, entered new candidate information; maintained employee files, records and stock purchases
• Drafted emails and legal correspondence and meeting minutes
• Scheduled internal and external meetings and events, securing venues
• Set-up conference calls
• Print/distribute materials for meetings
• Assisted with processing wire transfer requests
• Continual upkeep of Maximo system for work orders and budgetary purposes
• Managed 3rd Party vendors for various offices (reviewing contracts and invoicing (PR, research and marketing vendors such as SeamlessWeb, CapIQ-TheMarkets, AMEX) using Compliance Science PTCC and Ambrose Trinet
• Oversaw NDA repository and employee compliance activity approval forms (trading/compliance questionnaires)
• Provided support for ongoing updates to restricted list; Preclearance activities
• Served as HR Records Custodian
• Logged granting agreements and carried interest letters
• Facilitated new hire onboarding /off boarding; administration (inclusive I-9 verification, background check request for security clearance)
• Worked across departments: Finance, Accounting, HR and Legal/Compliance
• Assisted visiting DEs from other offices
• Trained new employee
• Planned travel domestic and international; booked transport domestic and international
• Liaised with Clients and candidates to set interviews
• Prepared Candidate resumes for clients
• Tracked client billing through CTP Billing System
• Prepared and processed expense reports with Concur System
• Interfaced with high profile executives and notable figures
• Coordinated domestic and international travel, including hotel and ground transport
• Assisted Business Manager with personal expenses
• Arranged chartered flights
• Processed employee travel requests and expense reports on behalf of CEO
• Managed all incoming calls
• Liaised with personal staff, consultants and charitable organizations
• Drafted emails and correspondence with no supervision
• Fast-paced, constantly changing environment, have worked independently with lots of initiative - things must be done without being asked, one step ahead, diplomacy and confidentiality have been key

Confidential

Executive Assistant

Responsibilities:

• Provided administrative support to Chairman of the International Auditing and Assurance Standard Board (IAASB) and 50 Members, as well as three Executives of the International Federation of Accountants’ staff
• Liaised with Deputy Directors and Managers and Communications Officer to maintain IAASB related information on company website
• Planned one week Board Meetings four times a year, in New York Office as well as overseas with the following duties: tracked member and observer registration, tracked hotel bookings, arranged catering, physical set-up and configuration of seating, setup audio recording and uploaded of Mp3’s on company website, liaised with Board Members and setup their travel (international and domestic) to and from meeting, negotiated contracts with hotels, caterers and short-term hire staff for meeting, organized airport transport, posted Agenda papers on meeting page of website (Word and PDF versions - 40-50 papers), printed and gathered Agenda Papers for staff use during Meeting, extracurricular dinner and activity for Board Members at each Board Meeting (negotiated restaurant contract), arranged dinners for Task Force and Drafting Team Meetings during week of Board Meeting
• Compiled, tracked and posted comment letters on company website for Task Forces and Drafting Teams
• Planned Task Force Meetings, both domestic and international (negotiated hotel contract, set-up travel, airport transport, catering and evening dinner)
• Quality control for Agenda papers posted on website (editing, formatting)
• Tracked IAASB Outreach calendar (arrange Board Members travel, track cost and expenses, liaise with contact of Outreach group)
• Arranged Board Teleconferences (Queried board members for availability and liaise with conference call company for enhancements during call
• Edited, proofread and formatted) PowerPoint presentations, Quarterly Report Documents, Board Distribution Lists
• Created Welcome Letters and packets for incoming Board Members
• Assisted with research for Chairman’s notes and speech for retiring Board Members

Confidential

Data Analyst

Responsibilities:

• Managed internal excel spreadsheets, progress charts, folders and logs
• Participated in projects to improve database functionalities
• Created reports and PowerPoint presentations for Corporate Board Meetings, Compliance Presentations and Annual Compliance Reviews
• Troubleshot technical and computer program issues
• Formatted and contribute in editorial aspects of Compliance Manuals for US, Hong Kong, Singapore and Mexico Branches
• Reviewed equity research for compliance with policies and regulations
• Assisted with the monitoring and auditing of trading, money market accounts
• Submit paperwork to various governmental (FINRA) agencies for broker dealers compliance regulations
• Supported Chief Compliance Officer and team with various administrative tasks including travel, calendar, expense reports (Concur), LSS System for legal Billing, SharePoint, PTCC, GoFileSystem (Invoice Approval), Deal Management System (DMS)

Confidential

Office Manager

Responsibilities:

• Organized office operations and procedures
• Maintained Office equipment
• Ordered office and kitchen supplies
• Assisted with legal documents
• Reviewed team members expense reports before payment
• Oversaw payment of invoices
• Liaised with other agencies, organizations and groups
• Oriented and train employees
• Arranged meetings
• Oversaw all catering needs
• Ordered breakfast and lunch daily using Seamless web and other online food sites
• Performed various administrative duties as needed

Confidential

Executive Assistant

Responsibilities:

• Supported Vice Chairs, EVP’s and Senior Directors in major NYC corporations
• Drafted and edited correspondence with little or no direction
• Arranged travel requirements including air, ground and hotel accommodations; create and submit expense reports
• Set-up building tours and coordinate meetings
• Prepared leasing packages and proposals, letters of intent and supporting documents with special projects for Sales force
• Responsible for maintaining calendars and coordinating client meetings and presentations
• Coordinated road show presentations and travel for banker and clients; organize closing deal dinners (local and international)
• Maintained expenses (business and personal) on reconciliation basis for employee reimbursement and client billing purposes
• Coordinated distribution of prospectuses/ Offering Memorandums
• Handled sensitive documents in relation to prospective and on- going business transactions
• Daily interaction with high profile clients

Confidential, New York

Administrative Assistant

Responsibilities:

• Provided administrative support to team consisting of Partners, Managing Directors, Analysts and Associates specializing in various areas of banking
• Scheduled and coordinated conference calls, luncheons and office meetings (internal/external)
• Organized and coordinated extensive travel arrangements
• Assisted in creating PowerPoint presentations for clients
• Prepared expense and budget reports both accounts payable and receivable
• Assisted with regulatory compliance materials for Finra and SEC
• Prepared highly confidential material and information concerning acquisitions, mergers
• Maintained current records on officers and directors
• Entrusted with rmation to deal with private and personal matters of executives and their families
• Researched client information

Confidential

Administrative Assistant

Responsibilities:

• Worked on long-term temporary projects for various finance firms
• Supported Public Relations, New Business, Human Resources and Finance teams with project oriented work
• Arranged domestic and international travel; created and submitted expense reports
• Wrote internal press releases and announcements for all-company distribution
• Coordinated large-scale all company events
• Approved requisitions for consultants from outsourced vendors under contract
• Produced presentations and presentation materials
• Prepared and maintained highly confidential special projects
• Initiated and supervised development of Internal Internet new hire project, promotions and rotations

Confidential

PR & Marketing Manager

Responsibilities:

• Carried out new hire orientation
• Recruited candidates through sourcing methods of writing and posting ads for local and national positions
• Liaised with clients and place candidates at various companies
• Interviewed and tested applicants for skill level of job requirements
• Gave Performance Appraisals and Disciplinary Actions
• Maintained employee relations and personnel files
• Completed employment verifications and check new-hire s
• Oversaw budget
• Helped develop integrated approach to increase audience, product awareness and brand image
• Facilitated in securing targeted media endorsement
• Assisted in devising business events and seminars within local community
• Coordinated development and implementation of comprehensive strategies (public relations, advertising, special events, sales promotions and customer relationships)