OBJECTIVE:

• As a transactional Accounts Payable Manager to continue to meet the company’s objective and working together with the organization effectively and building relationships within peers, suppliers, and both cross - functionally and globally

PROFESSIONAL EXPERIENCE:

Interim Accounts Payable Manager

Confidential, San Francisco, CA

Responsibilities:

• Oversaw and managed 6 AP Staff, each staff handles high volume disbursements in multiple currencies
• Managed Payment schedules and reconciles supplier bookings, utilized extensive Excel
• Communicates with our Supplier Support Team, follow-up weekly meetings for outstanding discrepancies
• Identified and analyzed problems, used good judgement when making decisions and demonstrated sense of corporate responsibility and commitment
• Utilized 5 currencies of Banks, reviewed and approved payments, and journal entries
• Implemented procedures, hired and trained AP staff
• Worked with large ERP - Sun and six supplier portals

Confidential, San Francisco, CA

Responsibilities:

• Managed the PO process, Vendor set up, Invoice processing and vendor payments
• Performed monthly expense accruals, reviewed and approved weekly expense reports and journal entries
• Demonstrated of an ability to manage multiple and shifting priorities
• Reviewed, approved and rejected Employee Expense reports
• Tracked returned/refunds by Jira between Sales team/AP, communicated through Slack
• Established AP procedures
• Utilized Netsuite and Expensify

Confidential, Menlo Park, CA

Responsibilities:

• Managed startup company - Construction 2 AP teams in India and Mexico; hired and trained 4 AP staff for vendors reconciliation in Menlo Park
• Assisted the AP department during the transitioned of SAP and BPO from Mexico to India onboarding by video conferences/emails
• Coordinated daily payments and approximated weekly payments of $1 Mil
• Reviewed 7 entities and approved invoices approximately 200 a day
• Build and maintained strong relationships with vendors and peers, in-person, phone and email
• Provided support in a fast-paced environment and ability to use independent judgement
• Resolved disputes while implementing policies and procedures
• Handled ACH/Wire returns and Month-end AP reconciliations, and Journal entries
• Utilized SAP GUI and Netsuite

Confidential, San Francisco, CA

Responsibilities:

• Completed AP acquisition on behalf of Confidential & Confidential
• Coordinated AP process of invoices, followed-up approvals, matched PO to invoices
• Monitored AP email box and related correspondences
• Utilized MS Dynamics AX

Confidential, Palo Alto, CA

Responsibilities:

• Monitored the AP email box for invoices and related correspondence
• Reconciled vendor statements, researched and corrected discrepancies
• Assisted in AP Quarterly close process
• Generated Purchase Orders
• Coordinated the processing of invoices for payment, followed-up invoices approvals, included two-way matching, general ledger coding, data entry
• Created W8/W9 Soft copy files, created new Suppliers
• Supported to Internal departments and Vendors to AP inquiries
• Fast paced environment with emphasis on accuracy and timeliness
• Utilized QuickBooks Online

Confidential, San Francisco, CA

Responsibilities:

• Reorganized 2015 and 2016 AP Outstanding and Paid Files
• Improvised saving hard copies of Vendors/Consultants invoices onto the drive W8/W9
• Assisted with Payable and Purchasing procedures
• Handled a High volume of invoices through Netsuite and expenses through Expensify

Confidential, San Francisco, CA

Responsibilities:

• Completed Confidential, Inc., acquisition merger on behalf of Confidential and trained 10+ Confidential staff on GP accounting system
• Successfully completed - 2015 Confidential 1042, 1042S and 1042 T
• Reviewed and Prepared 2015 - Confidential 1099’s/1042’s

Confidential, Brisbane, CA

Responsibilities:

• Effectively lead the AP function while demonstrating a strong partnership with Accounting, IT, Procurement, Business users, Outsources providers and Suppliers
• Managed the day-to-day AP performance included Trade-payables and Non-Trade payables invoices processing, payment cycles, 1099 reporting, records management and ensured transactions are correctly recorded in the General Ledger
• Highly involved with Business partners for clearing, pending and prioritizing 2014 invoices and worked closely with AP staffs and Procurement Manager to ensured scheduled payments
• Reviewed and Posted GP Batches daily, reviewed over 1K invoices weekly and Employees Reimbursement through Concur approximately 300 a week
• Generate and review weekly disbursements of $ 4 Mil
• Performed Month-end and year-end close, prepared Journal entries on Bank Transactions, accrued Expenses and account reconciliations
• Prepared timeliness annual reporting an average of 300+, used 1099Express
• Utilizing GP Dynamics and Concur

Confidential, San Francisco, CA

Responsibilities:

• Accountable for meeting operational goals and key performance indicators
• Ensured AP operations complied with statutory requirements, company policies, processes, procedures internal controls and finance objectives
• Provided regular communication and in process and system for employees, outsourced providers and suppliers
• Streamlined AP Workflow by improving the process and Successfully Implemented ACH on GP
• Reviewed, approved and rejected totaling to 150+ Employee Expense reports through Concur on a daily basis and imported to Intacct, monitored and followed up for missing receipts
• Emailed monthly reminder for ER’s, Corporate and IT Purchase Cards, reviewed, approved and followed up on disputes
• Worked very closely with the Office Manager regarding Corporate Travelers and all travelers had access to the website needed to provide dept# and if any bill to service on the Memo
• Managed the day-to-day AP operations included Po and Non-PO reviewed over 600 invoices weekly and obtained timeliness local/global weekly disbursements on ACH/Wires/Checks of $ 500K+
• Maintained Blanket Po’s for accuracy against budget spending limits for IT and Commercial Departments
• Worked very closely with Legal department for binding services contracts and maintained spreadsheet of all activities, Performed Month-end closing and prepare journal entries for Expense accruals for Unapproved
• Interviewed, Hired, Trained and Coached Staff for problem solving
• Utilized Intacct and Concur, Box - cloud storage

Confidential, San Francisco, CA

Responsibilities:

• Accountable for weekly meetings of AP operational goals
• Responsible for the day-to-day AP operations included Trade Payables and Non-Trade payables, processing, inquiries
• 1099 reporting, records management, and Identified problem areas which led to the realignment of the department to be more consistent with best practices
• Reviewed AP team over 3K invoices weekly and weekly disbursement of $ 3 Mil
• Reviewed about 150+ Employees Expense reports through Expensewire weekly and imported through Payroll
• Administrated, emailed monthly reminder, reconciled and in charge of issuance Confidential card per Manager’s request and followed-up Amex agreement letter and maintained a log for all active and inactive cards
• Maintained, Reviewed all W-9s, W-8s and Suppliers Master file set up and Issued the annual 1099 reporting an average of 350, used Greenshades
• Utilized GP Dynamics and Expensewire

Confidential, Richmond, CA

Accounts Payable Manager

Responsibilities:

• Managed 2 direct AP Staffs and responsible for 9 indirect payables locations around Northwest Region
• Managed the day-to-day AP operations, Delegated tasks to my AP staff, Reviewed staff GL coding over 1K invoices a week, weekly check run of $700 K and maintained an aging of 45 days old through Ivara/SAI
• Provided Purchasing assistant to the Purchaser’s when Manager was out of office
• Ensured discounted payment terms were validated, worked very closely with 9 purchasers and matched two/three ways PO’s and Accrued CA and NV for Sales Tax
• Provided AP aging report, work closely with the Controller, Finance Manager and Director of Finance for weekly disbursements
• Responsible for the month-end and year-end process, prepared Journal entries, prepared utilities accruals/open Purchase orders
• Used Ivara and SAI

Confidential, Livermore, CA

Accounts Payable Supervisor

Responsibilities:

• Managed 2 AP staff and responsible for 1 indirect payables location on Northern CA
• Processed 3K invoices a month and weekly check run of $ 300 K
• Audited Amex p-cards a month, maintained proper GL coding of expenses by analyzing invoices and expense reports
• Utilized OSAS, scanned invoices to 3 other branches, maintained prepaid expense, updated positive pay register daily
• Handled month-end process, AR bank reconciliation’s, implemented and documented procedural changes in AP
• Ensured SOX compliances and processed automated 1099’s and 1096
• Trained, motivated and coaches the Account Payable, Accounts Receivable, and Purchase order staff