Admin. Assistant Resume Suunyvale CA - Hire IT People

SUMMARY:

Project Coordination Expertise • Administrative & Logistical Expertise • Advanced Computer Skills • Reliable • Team Player • Strong Communication Skills • Strong Internet Skills • Excellent Interpersonal Skills • Supported SW Engineering Organization at Confidential Computer for over 5 years. Real Estate License

TECHNICAL SKILLS:

Skill: MS Outlook, Word, Excel & PowerPoint Google Docs, Sheets, Calendar & Gmail Mac/PC iPad iPhone iWorks Workday

PROFESSIONAL EXPERIENCE:

Confidential, Suunyvale CA

Admin. Assistant

Responsibilities:

Assisted HR with on - boarding: created employee folders, created spreadsheets in Excel with employee information, ordered business cards & office supplies
Managed and ordered office supplies
Managed snacks, drinks and food for office
Organized, shipped and kept inventory of Marketing collateral including international and domestic trade shows

Confidential, Palo Alto CA

Admin. Assistant/Office Manager

Responsibilities:

Confidential, San Jose CA

Admin. Assistant/Office Manager (temp. assignment)

Responsibilities:

Confidential, Menlo Park, CA

Office Manager

Responsibilities:

Working for two high - level executives to keep the flow of the office running effectively
Responsible for completing expense reports and getting approval for expense reports and invoices
Enter paid invoices and expenses into spreadsheets to track all companies expenses
Assisted with the coordination of a 250 person event
Kept the office & kitchen organized, clean and well stocked
Reconciled past bank statements with expense reports
Generally take care of all office matters that arise

Confidential, Sunnyvale, CA

Executive Assistant/Office Manager

Responsibilities:

Set up Google Docs & calendar for employees
Using Google Docs, created lists of subcontractors, structural engineers, projects in progress, architects and all of companies critical information
Acted as Liaison for internet video & website production
Coordinated site visits with clients & Project Managers
Created HR Handbook, Safety Meeting Manual, Workers Comp. Guide & Employee Acknowledgement Forms
Created customer bids using Excel
Ordered and maintained office supplies
Created & coordinated all marketing collateral

Confidential, Stanford, CA

Executive Assistant

Responsibilities:

Prioritized/managed daily activities for Chief Medical Officer and Chief Medical Information Officer
Handled all logistical details for 10 - 20 meetings daily
Managed itineraries including booking flights, hotels and car rentals
Completed expense reports in a timely fashion
Oversaw confidential correspondence with high-profile Confidential ts
Screened phone calls for executives

Confidential, Saratoga, CA

Consulting Coordinator / Office Manager

Responsibilities:

Handled all payroll, invoicing, accounts receivable, and expense reports
Streamlined time and expense tracking system, allowing consultants to maximize time on projects
Provided coordination and logistical support both nationally and internationally
Developed and produced first employee handbook
Organized company quarterly reviews, closing dinners and special events for new associates
Proactively addressed accounts receivable issues

Confidential, Cupertino, CA

Logistical Coordinator/Manager

Responsibilities:

Prepared, tracked and managed the organization s $200,000 budget
Hired and managed a technical and administrative staff of five
Participated in the design and build of two permanent onsite networked classrooms
Spearheaded the development of an online catalog, enrollment process and tracking system
Created a quarterly catalog with calendar and class locations
Coordinated and scheduled software development for engineers
Coordinated schedules of five instructors for 6 - 8 monthly classes serving 90 to 160 engineers
Arranged and managed all off-site logistics