Contractor Administrative Assistant Resume White Plains, NY - Hire IT People

SUMMARY:

Executive Assistant/Project Coordinator with extensive experience providing support to Top Level Executives in Fortune 500 companies
Dedicated, proactive and self - motivated professional
Handle confidential information with good judgment and absolute discretion
Focused and flexible; able to prioritize and complete multiple tasks and follow through to achieve project goals
Work effectively as a team member or independently
Strong project and event management skills

TECHNICAL SKILLS:

TECHNOLOGY COMPETENCIES: Microsoft Office Suite, Outlook, Kudos, Oracle Financials, Box.com, Skype for Business, SAP, Concur, Decideware, CorA

PROFESSIONAL EXPERIENCE:

Confidential, White Plains, NY

Contractor Administrative Assistant

Responsibilities:

Responsibilities include: calendar support/management, expense reports, travel arrangements, meeting set-ups and point contact person for NACP Sales Team which is comprised of 11 staff members who are located across the US. In addition, I coordinate and manage shipment of Innovation Products to Sales and Brand Account staff across the country utilizing the fulfillment company tracker and website.

Confidential, Stamford, CT

Administrative Assistant

Responsibilities:

Administrative Assistant supporting VP Information Risk & Security and Director HR/IT Finance. Responsibilities include: calendar support, expense reports, travel arrangements, and meeting set ups.

Confidential, Ridgefield, CT

Contracts Administrator

Responsibilities:

As Contracts Administrator for the Global Sourcing, Marketing Services Department I create, format, and interact with sourcing managers and vendors for seamless execution of department contracts. In addition, all contracts and legal documentation are electronically filed into the company’s contract repository, CorA.

Confidential, Yonkers, NY

Senior Administrative Assistant to the VP, Chief Information Officer

Responsibilities:

Supported and coordinated all aspects of business activities for the VP, CIO and department of 78 staff members
Arranged and administered interdepartmental and external meetings
Extensive calendar management of a constantly changing schedule using Outlook
Managed and moderated shared online calendar for departmental events within SharePoint Software
Created and managed department’s contracts, statement of works, and consultant extensions of on and off-site consultants and vendors
Tracked purchase orders and invoices of clients for project work and depreciation of capital assets to department budget
Worked closely with Project Management Office to ensure proper management of current and on-going projects throughout the organization
Updated PMO portfolio on a daily basis with information pertaining to individual projects
Assisted SharePoint developer with creating SharePoint sites for company departments including initial of staff members with use of their sites

Confidential, Armonk, NY

Administrative Assistant to VP, Health & Benefits

Responsibilities:

Contractor to Human Resources Department provided administrative assistance including, filing, data processing health, insurance and other benefits plans for employees using internal benefit software package.

Confidential, New York, NY

Executive Assistant

Responsibilities:

Maintained calendars via Outlook.
Scheduled meeting and conferences
Gathered and processed sales reports and commission statements
Updated department sales charts
Supported sales and liquidity team with reports, memos, scheduling, gathering information for meetings, ordering supplies and computer equipment
Travel arrangements and processed Expense reports.
Administered Sales functions for European market.
Provided customer service & processed orders, shipping, and insurance.

Confidential, Scarsdale, NY

Executive Assistant/Investor Relations Coordinator

Responsibilities:

Managed multiple department calendars using Outlook
Supervised the department’s administrative assistant
Composed speeches for the Chief Executive Officer and the Chief Financial Officer
Maintained office technology in conjunction with the Information Technology Department
Coordinated, organized and hosted planning sessions for several national meetings including the annual Analyst/Investor Meeting in New York City.
Assisted in the redesign of the office and phones system in Scarsdale, NY and served as a contact point for procurement
Researched, wrote and edited the original Investor Relations Department manual. Manual development included researching the departmental functions and responsibilities to the corporation using SEC and Thomson Financial Models. This manual was printed, assembled and distributed to all departments staff and is now an integral part of the Investor Relations Department on-boarding process.