Admin. Assistant IV Resume Stamford, CT - Hire IT People

OBJECTIVE:

C - Level Executive/Executive-Personal Assistant in progressive Fairfield or Westchester County Company.

SUMMARY:

Exceptionally well-organized and detail-oriented
Experienced working in a highly demanding environment while exhibiting a keen sense of urgency, adoptability and flexibility, as well as Confidential ce and desire to learn
Outstanding skills in the area of complex international and domestic travel arrangements

PROFESSIONAL EXPERIENCE:

Admin. Assistant IV

Confidential, Stamford, CT

Responsibilities:

Manage executives’ active business schedules. Exercise complete control of Executives’ mailboxes
Arrange domestic and international travel; handle logistics relating to travel, meetings and social events
Exercise high level of attention to details and accuracy
Serve as the first point of contact for all inquiries. Act as a liaison between the Executives and the Executive Leadership Team
Handle expense reports, invoicing, ordering, and gifting
Assist HR with all aspects of the interview process, and onboard new team members
Prepare correspondence, mailings and assist with the production of client presentation materials
Provided comprehensive management of the Executive’s Outlook calendar and Inbox
Coordinated all aspects of business and personal travel domestically and internationally, including securing travel documents, transportation and accommodations, and reconciling expense reports
Organized executive meetings and staff events, manage all logistics, assist in developing presentations and support materials
Handled highly confidential communications, corporate and personal data with discretion
Fielded customer complaints and time sensitive requests from internal and external stakeholders; prioritized and facilitated follow-up, delivered internal debriefs with relevant parties to conserve Executive’ time

Executive Assistant/Administrative Associate to the EVP

Confidential

Responsibilities:

Managed day-to-day operations; executing complete control over Executives’ mailboxes
Managed Executives’ time and priorities, maintaining high level of confidentiality
Coordinated all aspects of the Executives’ Offsites, High Level Meetings and social events
Assisted in compiling data for various reports; prepare materials for meetings and calls
Coordinated all logistics of domestic and international travel
Prepared and coordinated materials for the annual Exam with Federal and State Regulators
Assisted Chief Administrative Officer with travel arrangements, invoice processing, liaison with vendors and agencies
Acted as a liaison between Executives and the members of various RBS and RBS CFG Committees and Executive Leadership Team. Worked closely with all levels of personnel in the corporate environment
Created Power Point Presentations, and process expense reports using Concur and Nacho

Executive Assistant to the Global EVP and CIO

Confidential

Responsibilities:

Effectively managed CIO's time, calendar and priorities; functioned autonomously with minimum to no supervision
Organized complex international and domestic business and personal travel, coordinating meetings domestically and abroad
Oversaw all incoming communications and responded appropriately in the timely manner
Managed all logistics of CIO’s global team meetings, on-site and off-site
Acted as a liaison between the CIO and Mysis Executive Leadership Team
Assisted at High Level Meetings, including Board Meetings and Executive Off-sites as well as provided high level administrative support to UK based EVPs and Board Executives when they traveled to US

Executive Assistant

Confidential

Responsibilities:

Maintained calendars of the Group Vice President and two Senior Directors
Coordinated all logistical aspects for domestic and international meetings
Implemented domestic and international travel arrangements
Acted as liaison between the Group Vice President and his clients worldwide
Prepared and maintained confidential correspondence containing corporate and personal data
Arranged audio and video conference calls across multiple time zones
Handled expense reports, invoicing and gifting

Executive Assistant

Confidential

Responsibilities:

Managed Executives’ ever changing calendars and schedules
Coordinated and implemented complex international and domestic travel arrangements including researching meeting venues, banquet facilities, hotels and restaurants
Coordinated Quarterly and Monthly Client Conference calls (audio, video and web conferencing)
Researched and purchased luxury gifts for 250 domestic and international clients
Organized and coordinated off-site department special events