Administrative Support Resume SUNNYVALE, CA - Hire IT People

OBJECTIVE:

Senior Administrative Assistant in an established company, where I can utilize my skills and experience to contribute to the efficiency of the department and develop new skills and opportunities for growth

SUMMARY:

Over 10 years experience in supporting management in a fast - paced advanced technology environment, with strengths in organization, coordination, and communication. Resourceful in problem solving of complex management matters without direct supervision.

TECHNICAL SKILLS:

Demonstrated Computer Skills: Microsoft Word, Excel, PowerPoint, Outlook (Proficiency Tutorial in Calendaring), Access, graphics, Internet, typing 65+wpm, and shorthand.

PROFESSIONAL EXPERIENCE:

Confidential, SUNNYVALE, CA

Administrative Support

Responsibilities:

Processed heavy flow of accounts payable from initial requisition up to final payment of client invoices. Proactive in troubleshooting and tracking supporting documentation for bank statements, resulting in shorter turnaround time. Effective organization and file management of research information for Clinical/Regulatory Department reports in compliance with standards.

Confidential, SAN MATEO, CA

Administrative Assistant

Responsibilities:

Effectively coordinated, organized, and assembled regulatory reports for FDA submission according to scheduled deadlines.
Managed conversion of Word documents into Adobe Acrobat PDF files, and edited and formatted sections of two Investigational New Drug (IND) submissions for application to the FDA.
Successfully managed complex file management system requiring detail-oriented skills
Learned to use Manager to populate database with citations (s), which provided an opportunity to learn new software and helped me to make good use of time while waiting for additional work.

Confidential, South San Francisco, CA

Administrative Assistant

Responsibilities:

Effectively researched, organized, and assembled technical regulatory requirements in response to requests for registration of medical device products sold by various distributors in Asia, Latin America, Europe, and the Middle East in order to meet critical deadlines.
Organized excel matrix of regulatory information, which helped avoid duplication of effort, resulting in reduction of state and federal licensing fees, resulting in completion of project according to plan.
Negotiated effective use of time to meet changing priorities and challenging weekly objectives.
Coordinated and implemented changes to newly created Access database thereby increasing effectiveness of data and promoting faster response of product detail to management

Confidential, Menlo Park, CA

Survey Editor

Responsibilities:

Successfully worked in a team environment to standardize, compile, and sort responses to a financial market survey composed of 5,000 participants, according to plan in two and a half months.

Confidential, Menlo Park, CA

Executive Assistant

Responsibilities:

Provided administrative and secretarial support to group president and 12 consultants that generated $4.0 million in annual sales revenue
Effectively tracked and updated weekly revenue figures under tight deadlines and constant changes in corporate procedures and accounting software programs
Managed subcontractor agreements and invoice processes, requiring strong interpersonal relationship skills under sometimes conflicting situations
Increased productivity through the effective use of shorthand and dictation skills to respond to high volume of e-mail for group president, which resulted in quicker response time and improved customer service
Coordinated complex travel reservations for optimal cost savings in a budget constrained environment
Decreased facility expenses, resulting in greater than 20% reduction in overhead
Effective interface with office manager in Japan to identify and resolve administrative and budgetary matters, resulting in faster turnaround response to management

Confidential, Menlo Park, CA

Executive Assistant

Responsibilities:

Provided administrative and secretarial support to five consultants and a vice president of a group generating $5.0 million in annual sales revenue
Successfully updated and tracked backlog revenue for timely delivery to director and operational management
Managed critical correspondence and contractual documentation in VP’s absence (travel time estimated at 60%)

Confidential, Menlo Park, CA

Sr. Administrative Assistant

Responsibilities:

Provided administrative and secretarial support to six consultants and vice president of a group generating $7 million in annual sales revenue
Coordinated production and mailing of client reports, presentations, and proposals, including integration of graphics and text into final documents ssisted with physical inventory and managed log for computer hardware equipment

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Administrative Support Resume

Sunnyvale, CA

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