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Administrative Assistant Resume

4.00 Rating

Milwaukee, WI

TECHNICAL SKILLS

Project Coordination: Managed 3rd party vendor relationships by negotiating cost savings, Implemented enhancements to business processes (e.g., inbound receiving, document management, payment resolution, new hire checklists, etc.).

Communication: Use of multi - line phones, creating meeting minutes, manage email distribution lists, correspondence via letters/memos etc.

Technologies Used: Microsoft Office Suite 2010 including Visio, Word, Excel, Access, Outlook and PowerPoint; AS400; DOS-based systems; Adobe Acrobat (for scanning/converting to PDFs).

Organizational Skills: Schedule meetings for managers and executives; organize catered lunches; provide training; set-up/breakdown and packet preparation for various corporate events, coordination of mass mailings (for Marketing and Human Resources).

Human Resources: New Hire On-boarding, Retirement Planning Administration, Mitigated Payroll/Time Issues, Liaison for Employee relations.

PROFESSIONAL EXPERIENCE

Confidential, Milwaukee, WI

Administrative Assistant

Responsibilities:

  • Schedule/coordinate all inbound deliveries for the Milwaukee and Chicago facilities utilizing the inventory, purchase order and various other AS400 systems.
  • Generate and create receipt of all inbound material.
  • Utilize daily reports to assist sales and production departments for scheduling inbound materials.
  • Human Resource liaison with all new hire documents for all new employees for the Milwaukee and Chicago facilities.
  • Liaison for employee relations to facilitate timely resolution.
  • Create/maintain all employee files including, insurance benefits, evaluations/reviews, disciplinary action, attendance, etc. Correspond regularly with various temporary agencies to facilitate job placement as required.
  • Process employee Expense Reports.
  • Process Driver Logs, Mileage Reports and Trip Reports.
  • Process Sundry Purchase Orders, Office Supply Orders, Work Orders, Invoices, for Milwaukee, Chicago and Troy offices.
  • Correspond and maintain Vendor relations pertaining to document control for Human Resource, Quality and Accounting departments.
  • Documentation Control including creating/maintaining files, scanning, and retrieval of Quality, HR, Safety, Production, Sales, and Accounting documents.

Confidential, WI

Office Operations Clerk

Responsibilities:

  • Processed all daily internal/external mail, including mass mailings, and confidential/time sensitive documents.
  • Managed and purchased all office supplies with cost savings implementation.
  • Purchased all maintenance and repair supplies.
  • Assisted Purchasing Department with expedites, data entry, and system updates.
  • Corresponded with suppliers daily via phone, email, and fax.
  • Backup receptionist, including answering and routing calls, when necessary.
  • Ran weekly/monthly reports to support meetings for the Purchasing group.
  • Created spreadsheets/charts/presentations/correspondence letters and memos as required.
  • Performed data review and data entry as required.
  • Assisted with scheduling and event planning, including organizing manuals/brochures etc. for Marketing/Human Resources.
  • Organized catered lunches, and schedule department meetings.

Confidential, WI

Distribution Center Receptionist

Responsibilities:

  • Update inventory database systems obtaining customer information and Distribution Center material shortages for expedition.
  • Assist District Managers with updating customer accounts, and processing purchase orders.
  • Calculate and submit weekly budget and mileage reports for District Managers and Assistant Managers.
  • Answer and direct phone calls from new and existing customers, as well as, others.

Confidential, WI

Quality Assurance Lead Person

Responsibilities:

  • Communicated daily with Sales Engineers, and Production Lead Person to ensure quality products and accurate inspection times to deliver on-time products.
  • Implemented and adjusted work schedules when needed to accommodate availability of parts/materials.
  • Maintained and recorded supplier non-conformances and assisted in corrective action procedures.
  • Processed returns for all defective materials/parts, assisted in expediting replacement materials, and updated inventory to reflect adjustments.
  • Worked with the Purchasing Department to ensure quality control of all products.
  • Provided all training to Inspectors for individual inspection processes and system application usage.
  • Responsible for testing, and inspecting assembly work stations, stock areas, and transports for all electrical parts and assemblies, for QA compliance, as well as, documenting all results.

Confidential, WI

Sales Facilitator

Responsibilities:

  • Worked as a liaison between suppliers and customers in order to facilitate cost effective circuit board quotes and re-quotes, for new and existing customers, via phone, email, fax and conferences.
  • Created Bill of Material documents, which included setting up part numbers, material/part pricing with lead times, and production lead times through assertive correspondence with various suppliers and/or customer’s existing product usage.
  • Assisted with coordinating relationships with suppliers for materials/parts to ensure ability to meet production requirements, as well as, assist with sourcing new suppliers and updating/maintaining supplier information in company current databases.
  • Calculated all labor costs used for individual quotes.
  • Formalized quote by sending a Letter of Quotation to the customer indicating production delivery dates, as well as, pricing for various quantities.

Confidential, WI

Responsibilities:

  • Worked on Hospitality Committee, Usher’s Board, Women’s Department, Youth Department, and Music Department.
  • Developed and distributed Weekly Service programs, bulletins, and newsletter.
  • Assisted youth with special program events such as, choir rehearsals, play rehearsals, praise dance rehearsals.
  • Assisted Program Coordinator with extra-curricular activities and events.
  • Helped transport residents to Activities Room and assisted with events such as BINGO, Birthday celebrations, and other scheduled events.
  • Assisted Program Director with a special Gala Awards Event.
  • Made calls to Sponsors for donations for Silent Auction.
  • Created charts and tables to assist with organizing data for upcoming special events.

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