WORK EXPERIENCE:

HR Officer - Compliance and Audit

Confidential

Responsibilities:

• Handled compliance audit of HR processes and maintain efficient employee records and the electronic document records management system of the Embassy standards.
• Developed accurate monthly reports to be made available to Canberra and Section Heads, including Overseas Staff Profile, Training and Leave Reports.
• Monitor Embassy compliance with Work Health and Safety (WHS) requirements and resources.
• Ensure that all pre-employment requirements are completed by new employees. in recruitment activities, including maintaining the recruitment database.
• Administer staff leave benefits.
• Assisted in administering other employee benefits such as HMO coverage, bonuses, group life insurance, etc.
• Assisted to coordinate training programs such as WHS and workplace diversity.
• Prepared employee contracts according to Locally Engaged Staff (LES) conditions of service and local labour law. Prepared yearly LES compliance reports.

HR & Operations Manager

Confidential

Responsibilities:

• Overall Management of Human Resources - employee relations, compensation & benefits, employee orientation and on-boarding, time keeping.
• Benefits administration.
• Checked payroll prooflist for approval and upload in the system.
• Liaised with business partners for accounts payable and accounts receivables.

HR OFFICER

Confidential

Responsibilities:

• Managed and ensures effective administration and delivery of Human Resources Information System (HRIS) in relation to Compensation & Benefits.
• Administered leave and other mandatory and embassy benefits for employees which includes ABased Officers’ medical and pharmaceutical reimbursements, superannuation fund for Australian residents, bonuses, HMO coverage, group life insurance and resignation/retirement benefits.
• Prepared timely and accurate monthly reports such as leave reports, Family at post report and End of Month finance schedules.
• Prepared the yearly budget and ensures timely processing of LES & A-Based Payroll.
• Undertake HR projects and performs other duties that may be required.
• Improvement of the HRIS and ensured updated personnel information.
• Streamlined HR processes.

ASST. HR MANAGER

Confidential

Responsibilities:

• Provided overall management and direction of HR programs & policies on compensation & benefits, discipline, performance management, employee-relations for 2 operating sites.
• Reviewed and developed policies and procedures and recommends improvements and strategies for a more efficient HR service. R eviewed current HR trends in the industry and develops application within the organization.
• Advised Management Team on policies & procedures that will affect organizational decisions.
• Monitored the timely implementation of the annual performance review of all operating units and reviews any decisions arising thereof.
• Ensured the continuous development of all HR staff by strategizing improvement plans in all facets of HR work.
• Advised management teams and leaders on performance incentives or movements of all personnel such as terminations, resignations, promotions, transfers, and ensures proper documentation and compliance with due process and all company and legal requirements.
• Supervised the preparation of different HR Reports.
• Maintained constant coordination with top management and operating units on all HR initiatives and plans. Setting up of the HR Unit in the new site in Cabanatuan ensuring all the policies and systems were in place prior to site opening.

HR COORDINATOR

Confidential

Responsibilities:

• Maintained close coordination with operations in ensuring compliance with HR policies and procedures and Labor laws.
• Reviewed and recommended improvements in the HR systems and procedures.
• Coordinated and monitored all personnel movements such as terminations, resignations, promotions, transfers, and ensures proper documentation and compliance with requirements. Responsible for the development and enhancements in the HRIS to maximize its utilization and efficiency.
• Prepared HR reports such as the monthly attrition and monthly payroll reports monthly, absenteeism and other relevant data.
• Consolidated and monitors the implementation of quarterly bonuses and annual merit increases.
• Ensured close coordination with operations, especially in the dissemination of new HR policies and procedures and other relevant information to operations.
• Provided assistance during HR learning sessions. Assisted in the implementation of ER activities.
• Spearheaded the implementation of the automation of Employee Action Report and Personal Data System. Performed other tasks that may be assigned from time to time.
• I was appointed as HR Site Head on a developmental assignment.
• I was responsible for the management of the delivery of HR services in the assigned site which included the management of the HR staff assigned in the site. Monitored compliance with procedures on employee discipline and terminations.

HR SUPERVISOR

Confidential

Responsibilities:

• Responsible for planning, leading, organizing, coordinating and controlling the activities of the Recruitment and records Section.
• Ensures efficient and timely recruitment of qualified individuals to fill up job vacancies on a regular or temporary basis through internal and external hiring scheme.
• Responsible for the selection process, screening and initial evaluation of qualified and competent applicants;
• Conducts background checking of possible candidates for the open position; directs and monitors processing of documentation necessary in the in-depth evaluation of candidates.
• Responsible for the maintenance of all Personnel Information/Personnel Records.
• Provides administration assistance in implementation of approved training programs/module (internal & external).
• Responsible in the implementation of processes and policies on compensation and benefits. Assist the HR Manager in ensuring 100% quality and compliance of employees on the annual performance evaluation exercises.
• Implement approved programs (e.g. social programs, quality, health & safety, communication) to build positive work culture that is consistent with company M/V. Administer payroll processing for all employees.
• Responsible in the monthly HR Report to be submitted to the Region with regards to total headcount, total overtime in terms of hours and amount, trainings done monthly, casualties/injuries, etc.
• Responsible for the appropriate control of the issuance, distribution, and compilation of approved revisions / changes on documents related to the overall internal audit and quality systems of the company.
• Zero-out backlogs on SSS unposted transactions relating to employees’ benefits.
• Implemented the link of biometric system to payroll system for more accurate attendance monitoring of employees.

INVENTORY DATA CONTROLLER

Confidential

Responsibilities:

• Generated the required client and BAX reports on a timely and accurate basis.
• Ensured the accuracy and timely exctraction and sending of Material Movement Slip (MMS) and Material Requisition Slip (MRS) to customer system.
• Conducted accurate checking of daily transactions of inventory journal report and invoice to avoid any discrepancy.
• Reported discrepancy found material requisition slip against inventory transaction report to the superior and/or client for proper disposition.
• Ensured that all generated transactional documents and reports are properly filed for easy reference.
• Remitted collections/payments on deliveries for the day.
• Prepared weekly sales & inventory report to the client.
• Performed all other duties as may be required from time to time.

OFFICE ADMINISTRATOR / BUSINESS DEVELOPMENT OFFICER

Confidential

Responsibilities:

• Provided overall support to HR & Admin department.
• Prepared employment contracts, office policies and internal memos to the employees with regards to HR & Admin matters.
• Coordinated with SBMA Labor department with regard to locator’s requirements.
• Handled admin concerns such as messengerial work, photocopying, etc.
• Internal audit of employee’s payroll - semi-monthly and weekly payroll.
• Processed employee’s loan to SSS, Pag-Ibig, etc.
• Reviews employee’s status and salary in terms of performance rating given by the different supervisors/managers.
• Processed semi-monthly and weekly payroll of employees.
• Handles monthly remittance of SSS, Philhealth, HDMF.
• Assisted in accounting matters such as bank reconciliation, weekly balance report, filing of tax, etc
• Updated market study with regards to the development of Confidential .
• Conducted research work with regards to the different development in the Freeport and nearby commercial area.
• Prepared project updates on leasing and construction.
• Liaises with lawyers concerning locator’s problems and some internal matters.
• Prepared leasing contracts for locators. Coordinated with the different SBMA departments regarding investment matters.
• Attended SBMA Board presentation (upon request) to give updates on the Confidential project.
• Prepared necessary documents for developmental loan of the Company.
• Spearheaded the setting up of the company.
• Drafted and implemented company policies in accordance with the best practices and labor law.
• Closed leasing deals with the clients.

BUSINESS DEVELOPMENT SUPERVISOR

Confidential

Responsibilities:

• Provided overall support to the business development and business planning team of the company.
• Prepared expense report and budget for the department.
• Assisted in the preparation of financial projections for the client.
• Prepared proposal letter for a specific project.
• Conducted market research on the different housing, condominium and commercial projects of the different competitors in the industry.
• Handled marketing & legal transactions.
• Conducted feasibility study through field work (market research).
• Involved in different research projects.
• Provided overall support in the business planning stage in determining the highest and best use of the property through market research
• Prepared financial projection for 50 years to determine its profitability and viability
• Coordinated with the different SBMA departments and project consultants concerned with regards to their requirements
• Take the lead in acquiring necessary documents, permits and licenses in setting up the organization
• Prepared marketing proposals to different prospective clients
• Accompanied and tour prospective clients to the project site
• Assisted in some HR related tasks (i.e. processing of payroll, filing of tax, etc.
• Provided overall support in the disposal of assets of the company
• Tracked company’s asset inventory for disposal
• Coordinated with the different brokers in disposing the asset
• Prepared necessary report for the Board of Directors’ Meeting
• Responsible in implementing two (2) projects namely - Hacienda Antonio & Hacienda Roxas
• Coordinated with the different banks for loan processing
• Provided clients accurate market data on Confidential that will be used as their reference for their company’s undertakings.
• Attracted more clients through the services delivered to other clients.

DATA SERVICES ASSISTANT

Confidential

Responsibilities:

• Provided overall support to the Compensation & Benefits survey business of the Confidential consulting offices in the Asia Pacific.
• Responsible for first level data validation of benefit questionnaires and cash data coming from the country offices.
• Prepared documentation of current processes as well as future processes of the country office assigned.