SUMMARY:

• Focused team player who aims to get things done in a timely manner, with the ability to concurrently direct multiple business affairs.
• Great time management and a multitude of versatile skills to transfer into any administrative setting to create and maintain high levels of efficiency and productivity.
• Advanced understanding of customer needs with diligent attention to detail resulting in superior customer service. Self - motivated, energetic, dependable and well organized; work effectively with others as well as independently.
• I am proficient, resourceful and articulate under pressure and skillful in written and oral communication.

PROFESSIONAL EXPERIENCE

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Performed general office duties such as ordering supplies, logging all incoming correspondence and reviewed all letters of support for grammatical accuracy, also maintained records management systems.
• Executed daily operations of receiving and reviewing all sub grant folders for necessary documentation to ensure proper execution of sub grant awards and to prevent negative audit findings.
• Filed and retrieved sub grantee documents, records and reports.
• Was instrumental in writing Standard Operating Procedures (SOP's) for submission of Letters of Support and Donation's to Confidential (DOH).
• Successfully handled submission of monthly reports of sub-awards issued by Confidential from federal funds that fell under the Federal Funding Accountability Act (FFATA) into the Federal Sub-award Reporting System (FSRS).
• Prepared responses to correspondence containing routine inquiries.
• Restructured and improved the process of receiving, reviewing, routing and approval of administrations sub- awards to ensure on time start up for each new fiscal year.
• Responsible for the timely upload of all Grant submission receipts and final grants.gov applications into the DOH Office of the Director Administrative Dashboard.
• Responded to written and telephone requests for executed Notice of Grant Awards, Grant Agreements, Notice of Grant Award Certification forms and or prior fiscal year documention containing the original signatures of upper management.
• Conducted research, analyzed and compiled data to produce special reports for consideration and presentation by the Chief of Grants Management to Executives, committees and the Director of (DOH).
• Prepared agendas and made arrangements for committee, board and other meetings.
• Conducted EPLS searches of potential or current grantees in the U.S. System for Award Management (SAMS).

Confidential, Washington, DC

Operations Analyst

Responsibilities:

• Was instrumental in monitoring Confidential (DMH) and Hospital departments on use of overtime and unscheduled absences, to prevent misuse and abuse of leave. Identified the correlation between absences and overtime usage. Provided monthly analysis by unit and a quarterly analysis on the Nursing Department as a whole to include reports to identify individuals for leave counseling and or leave restriction.
• Prepared for management and the Executive Office of the Mayor reports defining problems, and frontburner issues, evaluations, and possible solutions.
• Successfully handled the database of all contracts hospital- wide and reviewed for expiration dates, deficits or surplus and fiscal information. Also worked closely with confidential's to determine if they were on track with burn rate, I oversaw the administrative and clerical functions of all Nursing department contracts, tracked hours and dollar cost and provided monthly updates .
• Structured and maintained a calendar detailing the movement of nursing staff and transportation employees who performed driving duties. Tracked overtime and impact on the units and provided a weekly update for the Administrative Manager's review.
• I was responsible for performing audits of employee time - keeping entries, sign in- sheets, PeopleSoft entries and overtime forms.
• I was instrumental in gathering monthly data on all hospital purchase orders, including expenditures, deposits and balances and also monitoring the Procurement Automated Support System (PASS) for new requistions and established regular communication with COTR's and administrative staff.
• On an on going basis throughout the fiscal year I analyzed the financial activities and budget needs of the hospital departments, and saw that they were met and provided input into budget planning and preparation processes.
• Attended meetings in order to record minutes; compiled, transcribed and distributed to staff.

Confidential, Washington, DC

Program Support Specialist

Responsibilities:

• Greeted visitors and determined whether they should be given access to specific individuals.
• Managed and maintained Executives' schedules.
• Researched and analyzed Federal, District, Foundation and Private funding opportunities for confidential and over 5,000 Nonprofit and Faith- based organizations;composed, proofread and disseminated weekly newsletter the Funding Alert.
• Conducted classes to inform District wide agency officials and staff of the District's private donation policies, procedures and compliance.
• Oversaw the development of a new donation's management system database that allowed agencies to track the status of their applications and generate internal reports.
• Oversaw the day to day purchasing for the agency with a purchasing budget of $80,000. Negotiated with vendors to get the best value of goods and or services while adhering to the rules, regulations and mandates of the District of Columbia's Purchase Card Program. Created and maintained requisitions and purchase orders, also received invoices against purchase orders in the Procurement Automated Support system (PASS) and reconciled purchases and statements monthly via Payment net.
• Was instrumental in assisting with management and authorization of all in - kind and financial donations made to District Government agencies totaling over $47 million. Prepared necessary documentation and retrieved attributes for the deposit of all financial donations to the D.C. Treasury.
• Prepared an disseminated quarterly and annual reports on the District's use of private donations and private donations received for audit and or public inspection, also input data and maintained donations database for preparation and distribution of quarterly thank you letters to each donor who made an in- kind or financial donation to the District of Columbia.
• Performed data entry for the District's state Single Point of Contact (SPOC), drafted, edited, copied, distributed and filed compliance letters and maintained SPOC hard copy files.
• Provided logistical and administrative support for conferences and registered constituents for training's and workshops.