SENIOR ADMINISTRATIVE SPECIALIST Resume Mountain View, CA - Hire IT People

SUMMARY:

Innovative and results - oriented professional with extensive executive administration, human resources, recruiting and accounting experience seeking a position in Executive Administration with a strong and progressive organization. Strong business acumen with the ability to quickly size-up complex situations, create innovative solutions, anticipate future needs and conceptualize approaches in accordance to Company goals. A top rated, proven performer who easily moves from vision and strategy to implementation with an organizational focus. Strengths include,

PROFESSIONAL EXPERIENCE:

Confidential, Mountain View, CA

SENIOR ADMINISTRATIVE SPECIALIST

Highly focus and results-oriented in supporting complex, deadline driven operations.
Identify goals and priorities and resolve potential issues.
Track/report open and closed requisitions to maintain accurate reporting to management.
Manage the department webpage by providing up to date information such as organizational changes and reporting structure.
Compile complex information for inclusion in reports and prepare presentations with assistance/direction.
Corporate Event project management; venue sourcing and contract negotiations; budget development and administration; attendee registration and event marketing; food and beverage planning; vendor/supplier coordination; logistics planning and onsite event management.
Organized, planned and executed the office moves and relocations of teams within campus, off-campus, and to a new location all together once Veritas separated from Symantec in October of 2015.

Confidential, Infinity, Campbell, CA

SENIOR EXECUTIVE ADMINISTRATOR - Contractor

First-point-of contact with clients, lenders and foreclosure attorneys. Operate with highest level of discretion and confidentiality with client’s financials and personal information.
Assisted approximately 500 clients, with over 3.5 million dollars in principal reduction and 35-50% of reduction in payment.
Demonstrate ability to take initiative, anticipate needs of the executives and his team, and exercise independent, sound Judgment.
Prepare memos, letters, generate reports and track weekly status of client’s files.
Schedule/organize travel, meetings, and conference calls. Assure smooth efficient flow of events, activities, and prepare meeting agendas.

Confidential, Santa Clara, CA

SENIOR EXECUTIVE ADMINISTRATOR ~ Business Transformation, IS

Managed contractor on boarding process with creation, logistics, and full adaptation. Successful orientation of 300 contractors.
Obtained final acceptance for the project deliverables as well as gathered information on project success or failure status, lessons learned and archived completed information.
Championed the notarization of all legal documents for the legal team.

SENIOR EXECUTIVE ADMINISTRATOR

Confidential

Followed up and ensured the completion of tasks set by management.
Coordinated and facilitated the interview scheduling and travel for candidates and business partners.
Initiated and oversaw various projects, workshops, quarterly functions, and all employee celebrations for the organization.
Communicated relevant information to appropriate personnel on behalf of the VP’s and CIO
Ensured executives attend all required meetings with all proper documentation and announcements to meet group commitment.
Cross-trained 2 administrators to ensure they were trained effectively to support high level executives.

SENIOR EXECUTIVE ADMINISTRATOR

Confidential

Managed and tracked staffing and position opening requisitions from post to close.
Processed and handled employee benefits, relocation, foreign national issues, payroll, Leave of Absence requests, life status changes and new hire/termination paperwork.
Tracked leave of absences, injury claims, insurance reporting and maintain worker’s comp database outlining expenses and claims paid.
Generated and extended employment offers, as well as work with foreign nationals regarding the immigration approval process.
Utilized a wide variety of tools for the sourcing of candidates including internet job boards, newspaper ads, referrals from existing employee contacts and flyers.
Created and maintained weekly and monthly metrics reporting for Directors to effectively manage and track headcount.
Maintained highly confidential human resources information and ensured all laws were complied with where applicable.
Conducted the screening, interview scheduling and selection process of qualified candidates for various positions; coordinated with outsourced background screening agencies.
Facilitated the evaluation and counseling of staff regarding job-related issues, performance issues and complex employee relations issues.
Coordinated and implemented annual and quarterly employee rewards and recognition programs.mployee information.