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Administrative Assistant Resume

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Sunnyvale, CA

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SUMMARY:

  • Experienced Executive Assistant and trusted advisor for Executives. Excellent interpersonal skills; calm, efficient, analytical, discreet, diplomatic yet firm; stable hub for executive team. Outstanding partner to other executive business partners, including Communications Managers, Finance, HR, and business managers. Computer proficiency includes Microsoft Office (Word, PowerPoint, Excel, Outlook, Project), Adobe Acrobat, and Visio. Bilingual: English/Spanish.

PROFESSIONAL EXPERIENCE:

Confidential, Sunnyvale, CA

Administrative Assistant

  • Manage and maintain multiple calendars
  • Generate and submit expense reports
  • Heavy travel arrangements, domestic/International
  • Manage conference room scheduling

Confidential, San Jose, CA

Administrative Assistant

  • Manage and maintain multiple calendars
  • Generate and submit expense reports
  • Travel arrangements domestic/International
  • Department event coordination
  • Manage conference room scheduling

Confidential, Santa Clara, CA

Executive Assistant

  • Manage and maintain multiple calendars
  • Schedule EBC conference rooms for customer visits
  • Generate shipping documents for department shipments
  • Coordinate off site meetings domestic and Internationally
  • Review and update PP presentations

Confidential, Santa Clara, CA

Administrative Assistant

  • Manage and maintain multiple calendars
  • Schedule conference rooms for multiple meetings
  • Manage office supply ordering
  • Generate and update PP organization charts

Confidential, Redwood Shores, CA

Executive Assistant

  • Coordinate and schedule weekly briefings
  • Follow up on assignments given to staff
  • Managed and maintained office supplies and equipment
  • Ordered goods from Costco for engineering group
  • Prepared and submitted expense reports

Confidential, Palo Alto, CA

Executive Assistant

  • Manage and maintain multiple calendars
  • Generate and submit expense reports
  • Follow up on assignments given to staff
  • Follow up on actions due dates of all open action plans
  • Develop reports and presentations

Confidential, San Jose, CA

Executive Assistant

  • Organize the country managers daily schedule
  • Coordinate office activities to ensure smooth office operations
  • Follow up on assignments given to staff
  • Respond independently to email correspondences
  • Follow up on actions due dates of all open action plans
  • Manage multiple projects simultaneously and follow up on tasks on behalf of the country manager in a timely manner
  • Negotiated local hotel rates and one in particular for a Confidential Open House event
  • Develop reports and presentations
  • Generate and submit expense reports
  • Coordinate travel

Confidential, San Jose, CA

Administrative Assistant

  • Manage and maintain multiple calendars
  • Generate and submit expense reports
  • Coordinate travel

Confidential, San Jose, CA

Administrative Assistant

  • Manage and maintain multiple calendars
  • Set up and coordinate on - boarding
  • Generate and submit expense reports
  • Coordinate domestic off-site meetings and events
  • Coordinate heavy travel

Confidential

Executive Assistant

  • Manage calendar
  • Coordinate heavy travel
  • Generate expense reports utilizing Web Money
  • Negotiated hotel contract for 40+ Lenovo personnel visiting Motorola

Confidential, Sunnyvale, CA

Executive Assistant

  • Manage calendar
  • Coordinate heavy travel
  • Generate expense reports utilizing Concur
  • Coordinated QBR meetings in various cities across US
  • Coordinated group new hire on boarding meetings

Confidential, Santa Clara, CA

Executive Assistant

  • Manage multiple calendars
  • Coordinate heavy travel for CTO and VP
  • Generate expense reports utilizing Concur
  • Create and submit purchase requisitions through Confidential
  • Set up and coordinate on-boarding and new hire training
  • Set up WebEx conferencing with multiple managers
  • Manage off-site meetings and events

Confidential, San Jose, CA

Executive Assistant

  • Managed and maintained multiple calendars
  • Budget accrual reporting and reconciliation
  • Manage 3rd party vendors and contract renewal
  • Set up and coordinated on-boarding and new hire training
  • Generated and submitted expense reports (iExpense, American Express)
  • Coordinated domestic and international off-site meetings, events and travel

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