Executive Administrator Resume

SUMMARY

Organized individual with management experience, who is a personable, energetic performer with a positive customer service focus.
*Whose strengths include cultural sensitivity and an ability to build a good rapport with a diverse workforce.
Results driven achiever with excellent planning and organizational skills.
Excellent listener and communicator who effectively conveys information verbally and in writing.
Computer literate professional with extensive software proficiency in a wide variety of applications including, MS OfficelO: Outlook, Excel, Access and PowerPoint, Quick - books, Sage, AS400 and Laser Fiche 8.3
Strong analytical skills, with the ability to get results by utilizing a positive approach to problem solving.
Highly motivated self-starter who takes initiative with minimal supervision and is committed to achieving excellence.

PROFESSIONAL EXPERIENCE

Confidential

Executive Administrator

Responsibilities:

Manage office operation. Maintain MS outlook company calendar with job walks & bid dates & times. Assisted in compiling bidding materials. Worked to secure Bid Bonds and Insurance for bonds in a timely manner, gathering all required documents and getting them sent to the proper agency. Prior to the bid date and submission. Track the daily hours from job sites and log and distribute to Sub Contractors weekly hours in spreadsheet format. Daily collection and distribution of packages and of all incoming mail. Maintain supplies for the entire company’s usage including packing and mailing supplies. Heavy phone coverage of 11-line phone system, three fax machine office with a web site which can get very busy on bid days. Work with labor compliance department to keep record for up to five (5) job sites. Worked on Public Works Jobs which require prevailing wage be paid to all workers. This involved use of LCP tracker and the DIR’s eCPR System. Served as personal assistant to the Owner/President of the company.

Confidential

Medical Billing- Accounts Payable Associate - Claims Satisfaction Lead-'05-07, Data Processing Associate

Responsibilities:

Accounts payable, apply payment from private pay & insurance companies, including balance and secondary insurance billing. Daily bank deposits and courier package preparation. Daily balance of company deposits and charges entered into Excel Spread sheet. Set up refunds of credit balances tracking and mailing. Assist with Legal Department Preparation of subpoenaed documents for attorney & copy services. Run daily report for patient authorization numbers, entering numbers into system prior to billing deadline. Telephone banking coverage for eleven locations of Radiology Group facilities. Help cover main company switchboard & reception desk on a daily basis. Answered patient billing questions and concerns. Processed Credit card payments and collection calls. Updating patient insurance via Laser fiche, www and via AS400 System. Checked patient eligibility verification via web site and telephone calls to insurance companies on patient’s behalf. Follow up work on explanation of benefits, including account data update and application of annual deductibles. Medi-Cal, Medicare, and Blue Cross electronic remittance processing. Assisted with distribution of daily mail team and company wide. Electronic Retrieval of Daily Reports, Demographics and Encounter logs. Conversion of daily data files and processing for company wide distribution. Daily Medi-Cal and Medicare electronic remittance retrieval team company wide.

Ventura County Clerk and Recorder-Elections Division

Confidential

Responsibilities:

Absentee ballot mailing and processing, data entry and election night activities. Post election screening and data processing as well as affidavit entry. Review affidavits for completion and elegibility, approve or deny applications and absentee ballots, as well as provisional ballots. Electronic scanning of affidavit information to update County of Ventura & State of CA. online data base systems. Heavy voter assistance provided via telephone, front counter and polling place contact.

Confidential

Staff Accountant

Responsibilities:

Organization and auditing of cost reports for Annual Medicare and Medical Reimbursement eligibility filing (OSHPD). Explored projects with non-profit hospitals across the US (TEFRA). Managed office operation, including heavy client assistance. Extensive Excel & MS Word usage and MS Outlook. Monthly billings and payments by means of Quick-Books

Confidential

Resource Coordinator

Responsibilities:

Data base maintenance and resource Data base for clients and fellow employees. Schedule medical appointments for visiting weekl. Operation of classes and case files for clients. Management of tax assistance program and evaluation of eligibility for State rent assistance programs for senior citizens.

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