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Administrative Assistant Resume

Washington, DC

PROFESSIONAL EXPERIENCE

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

  • Coordinates property movement between point of origin and the warehouse and the DRMO
  • Responsible for picking up, moving, trucking, storing, shipping of property being turned in or received.
  • Primary property/fumiture mover.
  • Provide physical labor, fork lift operation, truck loading, etc.

Confidential, Baltimore, MD

Administrative Assistant

Responsibilities:

  • Maintained the security and confidentiality of sensitive and management material and information.
  • Maintained a suspense system to monitor regular and on - time reports and other correspondence.
  • Notified supervisors and program manages of potential delinquencies and recommends action plan to meet deadline.
  • Assure effective office communications in and among the office and throughout the service.
  • Scheduled appointments and maintained a calendar for the office.
  • Ensured there are no conflicts and made travel arrangements as may be necessary in timely and accurate manner.
  • Recorded and transcribed minutes for all section minutes for all section briefings and committees.
  • Edited and proofread all incoming correspondence for signature of either the Chief of Medical Administrative Service or the Director of the Confidential .
  • Completed all personal actions to be processed by the Human Resources Management Service.
  • Assured that time cards are maintained accurately and regularly annotated for attendance and leave.
  • Managed and coordinated the expenditures of monies from various accounts of Medical Administration Service.
  • Assured that all control point documents were accurately and efficiently prepared, processed and submitted within specified time frames.
  • Provided assistance to supervisors in their absence or unavailability, by making decisions for leave, coverage, or authorizing call in request.

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

  • Receive, screen calls and refer visitors to the appropriate office.
  • Develop and implement new systems to ensure effective and timely accomplishment of duties.
  • Maintain suspense log.
  • Prioritize, prepare, and coordinate responses to sensitive inquiries.
  • Receive and review incoming and outgoing correspondence.
  • Proofread work for accuracy, formant, spelling, grammatical construction and punctuation.
  • Prepare pie charts and similar items for presentations.
  • Prepare statistical reports and graphic presentations.
  • Coordinate conferences and meetings.
  • Control scheduling to avoid conflicts.
  • Coordinate and consolidate budget proposals and records.

Confidential, Washington, DC

Clerk/Administrative Assistant

Responsibilities:

  • Prepares monthly statistical report on Composite Health Care System
  • Skills in inputting Ambulatory Data Systems (ADS).
  • Coordinates workload priorities to ensure deadlines are met.
  • Plans, organizes, and directs all practices and administrative policies and guidance.
  • Develops and implements new administrative processes to ensure effective and timely accomplishment of duties throughout the organization.
  • Ensures reports, correspondence, travel orders, profiles, etc. are processed correctly and expeditiously.
  • Reviews incoming and outgoing correspondence.
  • Collects sorts and maintains data for reports retrieval.
  • Develops and prepares reporting formats, i.e., pie charts, bar charts, and similar items from data for presentations.
  • Coordinates conferences and meetings by arranging for space, time, equipment and supplies.
  • Responds to inquiries and administrative problems received in the department.
  • Possesses advanced knowledge of Microsoft Office programs.
  • Maintains all appointment schedules for the chief including patient appointment templates, monthly appointment calendars, and file maintenance for patients.
  • Coordinates all on-call schedules, alert rosters and telephone directories for the department.

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