SUMMARY

Results - oriented administrative and acquisition analyst with over 35 years of military, Federal government, and private industry experience, offering a solid background in executive support, problem solving, critical thinking, leadership, business acumen, and organizational planning. Excellent team player and motivator possessing exceptional interpersonal and communication skills, attention-to-detail, and the ability to grasp concepts quickly.

AREAS OF EXPERTISE

• Database Management
• Administrative Support
• Suspense Tracking Systems
• Contract Support
• Purchasing/Procurement
• Electronic File Management
• Report Generation
• Process Improvement
• Client/Vendor Relations

TECHNICAL SKILLS

• Microsoft Office
• Word
• Access
• Excel
• Outlook
• Adobe Acrobat/PDF
• Standard Procurement System

PROFESSIONAL EXPERIENCE

Confidential, Fort Belvoir, Virginia

Administrative Assistant/ESTARS Correspondence Database Administrator

Responsibilities:

• Missile Defense Agency (MDA) contract transitioned from Confidential. The position and duties remain the same as below.

Confidential, Fort Belvoir, Virginia

Executive Assistant/ESTARS Correspondence Database Administrator

Responsibilities:

• Served as the MDA Directorate for Acquisition (DA) subject matter expert for the organization’s electronic correspondence suspense tracking and routing system (ESTARS/E-Tasker) to ensure agency actions were promptly reviewed, recorded, staffed, and monitored in accordance with established formats and suspense dates. During fiscal year 2016, provided critical administrative support by tracking and overseeing the completion of over 850 E-Tasker actions.
• Provided expert direction, clear guidance and hands-on problem solving for the DA staff to ensure programs were executed to meet schedule and performance objectives.
• Performed high-level executive support functions for senior service executive. Demonstrated the ability to interact with staff at all levels while remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality. Prepared and edited correspondence communications, researched acquisition topics, and assisted in prioritizing front office projects to ensure timelines were met. Ensured agency and higher level Department of Defense procedures and policies were followed. Was responsible for updating and distributing directorate phone and security rosters to reflect personnel changes.
• On a daily basis, provided support for 14 DA senior executive staff members. Substituted for the DA Executive Assistant as needed.
• Performed record keeping functions by organizing and entering staffing actions and other related documentation into the agency’s electronic file drive. Monitored activities to ensure security policies were followed. Routinely updated weekly status reports for Director of Acquisition review.
• Managed long-range plans and day-to-day events to ensure tasks were executed on time while also verifying that unplanned events and issues that arose were handled in an efficient manner.
• Provided training on administrative processes to subordinate staff members. Served as point of contact for all matters related to the administration of the E-Tasker system. Exercised sound judgment in handling administrative matters; determining which issues to refer to management.
• Performed data entry, coordination, and research of information using various federal acquisition websites and other MDA-unique Government automated systems. Provided assistance to government staff on projects such as preparing/compiling documentation for seminars and training events, drafted internal and external staffing documents for senior leadership approval, prepared correspondence and reports, arranged meetings, and responded to inquiries.
• Maintained current proficiency on established correspondence policies, formats, and other operating principles to assist members in completing actions in a timely manner.
• Oversaw retrieval, printing, and distribution of program-sensitive and classified documents for review by senior level and need-to-know personnel.
• Served as DA representative at weekly E-Tasker correspondence meeting held by the Command Group staff at MDA Headquarters (HQ). Consolidated notes and provided results to senior E- Tasker administrator.
• Was designated as DA point-of-contact to assist protocol staff in organizing Agency functions throughout the year and attended Chief-of Staff planning meetings for the specific MDA events.
• Acted as alternate DA Security Manager at MDA HQ by managing the end-of-day security check roster and DA HQ seating/telephone contact list.

Confidential

ESTARS Correspondence Database Administrator

Responsibilities:

• Served as lead administrator for ESTARS for the MDA's Acquisition Directorate, contributing to the processing of over 1,000 staff actions. ensuring incoming suspense actions were promptly reviewed, recorded, and assigned to action officers; monitoring and recording progress of each action from assignment through closure via ESTARS and a separate Directorate Access database; providing advice to managers and staff on administrative processes and regulations; reviewing final products for completeness, accuracy, and compliance with Agency- required formats prior to forwarding for signature; and providing a weekly status report to management.
• Assisted in developing and coordinating staff packages, particularly when a quick-turn response was required.
• Ensured quality of correspondence and electronic communications between the Acquisition Directorate and its subordinate offices, other MDA offices, the Department of Defense, Military Services, other federal organizations, and industry.
• Acted as alternate DA Security Manager at MDA Headquarters. Assisted the primary security manager with: inventorying and disposing of expired/obsolete classified documentation; and substituted for government personnel in performing end of day security checks.

Acquisition Analyst

Responsibilities:

• Provided contract/administrative support for a $30 billion research & development contract for the MDA's Ground Based Midcourse Defense Program. preparing mission-critical acquisition and contract documents and correspondence; posting documents in the Electronic Distribution Access database and Standard Procurement System; conducting research and analysis for special projects and to ensure current knowledge of acquisition regulations; ensuring products were compliant with regulations; and (5) serving as a key focal point for open communications between vendors, technical staff, and contracting officers.

Confidential, Washington, DC

Contract Specialist/Intern Program

Responsibilities:

• Served as a contract specialist intern for the Confidential providing contract/administrative support for domestic and international naval underwater facility inspections and maintenance of technical, life-critical equipment (e.g., hyperbaric chambers). compiling, preparing, distributing, and maintaining contracts and other supporting documentation; researching applicable regulations and monitoring compliance with them; and serving as the focal point for open communications between vendors, technical staff, and contracting officers.