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Office Manager, Administrative Assistant Resume

Washington, DC

SUMMARY:

Accomplished administrative support professional experienced in working in fast - paced team environments demanding strong organizational, technical and interpersonal skills. I am highly trustworthy, ethical and discreet; committed to superior customer service. Confident and poised in interactions with individuals at all levels. Detail oriented and resourceful in completing projects; able to multi-task effectively. Seeking a permanent full-time position.

AREAS OF EXPERTISE:

  • Customer Service & Relations Filing & Data Archiving Telephone Receptionist
  • Word Processing & Typing Office Equipment Operation General Accounting
  • Computer Operations Accounts Payable
  • Receivable Problem Solving

TECHNICAL SKILLS:

  • PC and Mac
  • Windows 8.1
  • MS Office Suite
  • Word
  • Excel
  • Power Point
  • Outlook
  • PeopleSoft
  • SAP
  • Banner
  • SharePoint
  • Siebel
  • Lotus Notes
  • Adobe Page Maker/InDesign
  • Illustrator
  • Arts & Letters Graphics
  • Photoshop
  • Corel Draw
  • Visio Standard
  • Calendar Creator
  • Internet
  • Data Entry/10 Key by Touch
  • Various copy and fax machines
  • Typing - 60 WPM
  • Dictaphone

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Office Manager, Administrative Assistant

Responsibilities:

  • Provided direct administrative support to Vice President and Division Vice President of Government Relations
  • Managed calendars and extensive scheduling of meetings and events across multiple departments/regions
  • Worked with schedulers in both the House of Representatives and the Senate to schedule meetings and events for Confidential Executives
  • Provided support in the creation of presentation materials for Hill visits, administrative meetings and internal discussions
  • Helped development lobbying reports and PAC filing (in coordination with headquarters) quarterly
  • Disbursement of all PAC contributions in conjunction with office of the ECOPAC Treasurer
  • Maintain coordination for all events with ECOPAC and Government Relations team at headquarters
  • Travel arrangements nationally/internationally
  • Processed monthly expense reports
  • Coordinated billing/invoices with headquarters in Serengeti Tracker
  • Provided legislative research and track legislation as needed

Confidential

Administrative Assistant

Responsibilities:

  • Provided direct administrative support to Operations Support and Best Practices
  • Performed duties that are complex and confidential in nature
  • Managed calendars and extensive scheduling of meetings across multiple departments/regions
  • Coordinated domestic and international travel arrangements; prepared detailed travel itineraries
  • Tracked monthly Molecule Management Element Lead spending and created reports
  • Facilitated quarterly organizational chart updates for Refining and Supply worldwide
  • Processed invoices and travel expense reports

Confidential

Administrative Coordinator Office Manager

Responsibilities:

  • Provided broad-based administrative support for Practice Vice President and Senior Managers.
  • Managed multiple calendars, workflows, and documents for senior management. Coordinated travel arrangements, meetings, seminars and social events.
  • Assisted in preparing and tracking department level budgetary and expense reports, typed, copied, and distributed letters, memorandums from varied sources.
  • Organized and completed payroll reports for assigned department to include entering manual payroll adjustments, transcribing time-clock information and submitting detailed electronic weekly time reports to the payroll office.
  • Created/prepared graphic presentations and updated department website.

Confidential, Washington, DC

Program Assistant/Coordinator

Responsibilities:

  • Primary administrative assistant with duties associated to the Cancer Center Support Grant (CCSG)
  • Coordinated planning sessions and conferences, including those for the External Advisory Committee, Executive Committee, Internal Advisory Committee and Research Program Leaders’ Meeting
  • Prepared agendas, and managed database of all agendas and action items
  • Served as an office coordinator related to CCSG activities
  • Assisted in administration of programs of the Lombardi Comprehensive Center and Confidential, including correspondence preparation, making travel arrangements for all External Scientific Advisors and NCI site visitors; processing ProCard, travel reimbursement, and honorarium request; maintenance of records, planning schedules.

Confidential, Fredericksburg, VA

Administrative Assistant

Responsibilities:

  • Coordinated with the Associate Registrar in the preparation and distribution of statistical and trend analysis reports for clients. Demonstrated ability to maintain composure and work efficiently in a fast­paced environment while preserving strict confidentiality.
  • Managed calendars, scheduled meetings and trainings, coordinated travel arrangements.
  • Registered visitors and processed paperwork for initial security badges and entered security clearances.
  • Participated in staff recruitment, hiring, training and scheduling.

Confidential, Seattle, WA

Senior Administrative Support Specialist

Responsibilities:

  • Provided broad-based administrative support for the Associate Medical Director.
  • Managed calendars, workflows, and documents for senior management. Coordinated travel arrangements, meetings, seminars and social events.
  • Assisted in preparing and tracking department level budgetary and expense reports, typed, copied, and distributed letters, memorandums from varied sources.
  • Organized and completed payroll reports for assigned department to include entering manual payroll adjustments, transcribing time-clock information and submitting detailed electronic weekly time reports to the payroll office.

Confidential, Seattle, WA

Administrative Specialist

Responsibilities:

  • Prepared, and produced documents with accurate data entry and under strict deadlines.
  • Analyzed documents for accuracy and completeness.
  • Communicated to customers missing and/or incomplete document requirements.
  • Ensured complete and accurate documentation of Board action.
  • Handle changing priorities with flexibility and adaptability.
  • Work collaboratively with other team members to meet project and work deadlines.

Confidential, Santa Barbara, CA

Program Assistant

Responsibilities:

  • Provided administrative support for training material development.
  • Assisted in training room preparation for external customers.
  • Managed training class evaluations and track records of attendance.
  • Performed a variety of administrative duties for senior staff members.
  • Composed reports, correspondences and memorandums, reviewed drafts and finished documents for appropriate grammatical usage.
  • Answered questions relating to office operations and established policies and procedures.
  • Provided guidance and direction as needed for project coordination.

Confidential, Santa Clara, CA

Senior Administrative Assistant, Computer Engineering

Responsibilities:

  • Administrative support to Department Chair, Business Officer, and Department Manager.
  • Served as initial point of contact for Department inquiries, answer phones greet visitors.
  • Responsible for mail distribution, photocopying, faxing, and special shipments.
  • Organized, coordinated requests for, and maintained Department audio-visual equipment.
  • Assisted with recruitment of faculty positions and maintained database of applicants.

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