SUMMARY:

Accomplished administrative support professional experienced in working in fast - paced team environments demanding strong organizational, technical and interpersonal skills. I am highly trustworthy, ethical and discreet; committed to superior customer service. Confident and poised in interactions with individuals at all levels. Detail oriented and resourceful in completing projects; able to multi-task effectively. Seeking a permanent full-time position.

AREAS OF EXPERTISE:

• Customer Service & Relations Filing & Data Archiving Telephone Receptionist
• Word Processing & Typing Office Equipment Operation General Accounting
• Computer Operations Accounts Payable
• Receivable Problem Solving

TECHNICAL SKILLS:

• PC and Mac
• Windows 8.1
• MS Office Suite
• Word
• Excel
• Power Point
• Outlook
• PeopleSoft
• SAP
• Banner
• SharePoint
• Siebel
• Lotus Notes
• Adobe Page Maker/InDesign
• Illustrator
• Arts & Letters Graphics
• Photoshop
• Corel Draw
• Visio Standard
• Calendar Creator
• Internet
• Data Entry/10 Key by Touch
• Various copy and fax machines
• Typing - 60 WPM
• Dictaphone

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Office Manager, Administrative Assistant

Responsibilities:

• Provided direct administrative support to Vice President and Division Vice President of Government Relations
• Managed calendars and extensive scheduling of meetings and events across multiple departments/regions
• Worked with schedulers in both the House of Representatives and the Senate to schedule meetings and events for Confidential Executives
• Provided support in the creation of presentation materials for Hill visits, administrative meetings and internal discussions
• Helped development lobbying reports and PAC filing (in coordination with headquarters) quarterly
• Disbursement of all PAC contributions in conjunction with office of the ECOPAC Treasurer
• Maintain coordination for all events with ECOPAC and Government Relations team at headquarters
• Travel arrangements nationally/internationally
• Processed monthly expense reports
• Coordinated billing/invoices with headquarters in Serengeti Tracker
• Provided legislative research and track legislation as needed

Confidential

Administrative Assistant

Responsibilities:

• Provided direct administrative support to Operations Support and Best Practices
• Performed duties that are complex and confidential in nature
• Managed calendars and extensive scheduling of meetings across multiple departments/regions
• Coordinated domestic and international travel arrangements; prepared detailed travel itineraries
• Tracked monthly Molecule Management Element Lead spending and created reports
• Facilitated quarterly organizational chart updates for Refining and Supply worldwide
• Processed invoices and travel expense reports

Confidential

Administrative Coordinator Office Manager

Responsibilities:

• Provided broad-based administrative support for Practice Vice President and Senior Managers.
• Managed multiple calendars, workflows, and documents for senior management. Coordinated travel arrangements, meetings, seminars and social events.
• Assisted in preparing and tracking department level budgetary and expense reports, typed, copied, and distributed letters, memorandums from varied sources.
• Organized and completed payroll reports for assigned department to include entering manual payroll adjustments, transcribing time-clock information and submitting detailed electronic weekly time reports to the payroll office.
• Created/prepared graphic presentations and updated department website.

Confidential, Washington, DC

Program Assistant/Coordinator

Responsibilities:

• Primary administrative assistant with duties associated to the Cancer Center Support Grant (CCSG)
• Coordinated planning sessions and conferences, including those for the External Advisory Committee, Executive Committee, Internal Advisory Committee and Research Program Leaders’ Meeting
• Prepared agendas, and managed database of all agendas and action items
• Served as an office coordinator related to CCSG activities
• Assisted in administration of programs of the Lombardi Comprehensive Center and Confidential, including correspondence preparation, making travel arrangements for all External Scientific Advisors and NCI site visitors; processing ProCard, travel reimbursement, and honorarium request; maintenance of records, planning schedules.

Confidential, Fredericksburg, VA

Administrative Assistant

Responsibilities:

• Coordinated with the Associate Registrar in the preparation and distribution of statistical and trend analysis reports for clients. Demonstrated ability to maintain composure and work efficiently in a fast­paced environment while preserving strict confidentiality.
• Managed calendars, scheduled meetings and trainings, coordinated travel arrangements.
• Registered visitors and processed paperwork for initial security badges and entered security clearances.
• Participated in staff recruitment, hiring, training and scheduling.

Confidential, Seattle, WA

Senior Administrative Support Specialist

Responsibilities:

• Provided broad-based administrative support for the Associate Medical Director.
• Managed calendars, workflows, and documents for senior management. Coordinated travel arrangements, meetings, seminars and social events.
• Assisted in preparing and tracking department level budgetary and expense reports, typed, copied, and distributed letters, memorandums from varied sources.
• Organized and completed payroll reports for assigned department to include entering manual payroll adjustments, transcribing time-clock information and submitting detailed electronic weekly time reports to the payroll office.

Confidential, Seattle, WA

Administrative Specialist

Responsibilities:

• Prepared, and produced documents with accurate data entry and under strict deadlines.
• Analyzed documents for accuracy and completeness.
• Communicated to customers missing and/or incomplete document requirements.
• Ensured complete and accurate documentation of Board action.
• Handle changing priorities with flexibility and adaptability.
• Work collaboratively with other team members to meet project and work deadlines.

Confidential, Santa Barbara, CA

Program Assistant

Responsibilities:

• Provided administrative support for training material development.
• Assisted in training room preparation for external customers.
• Managed training class evaluations and track records of attendance.
• Performed a variety of administrative duties for senior staff members.
• Composed reports, correspondences and memorandums, reviewed drafts and finished documents for appropriate grammatical usage.
• Answered questions relating to office operations and established policies and procedures.
• Provided guidance and direction as needed for project coordination.

Confidential, Santa Clara, CA

Senior Administrative Assistant, Computer Engineering

Responsibilities:

• Administrative support to Department Chair, Business Officer, and Department Manager.
• Served as initial point of contact for Department inquiries, answer phones greet visitors.
• Responsible for mail distribution, photocopying, faxing, and special shipments.
• Organized, coordinated requests for, and maintained Department audio-visual equipment.
• Assisted with recruitment of faculty positions and maintained database of applicants.