SUMMARY

• An International Affairs position that will allow me to develop and strengthen my knowledge and apply it along wif my skills in the right organization where me can continue to grow and be a valuable asset.

TECHNICAL SKILLS

• Workday
• International Commerce
• SharePoint
• Oil Industry
• SAP systems
• Translation
• Bilingual English - Spanish
• Interpretation
• Intuit QuickBooks
• Diplomatic Notes
• Microsoft Office Suite and Mac
• Embassies and Diplomatic Missions
• Dictaphone

PROFESSIONAL EXPERIENCE

Confidential - Washington, D.C.

Administrative Assistant

Responsibilities:

• Under the general supervision of the Director, Health Systems and Services (HSS), and direct supervision of the Unit Chief, Human Resources for Health (HSS/HR), me was responsible for the following assigned duties:
• Type drafts, reports, articles, forms, and a variety of correspondence in English and Spanish using standard office computer software; draft, edit and review text for accuracy, correct spelling, and ensure orderly presentation;
• Prepare correspondence on own initiative or from verbal or written instructions and finalize for signature; prepare draft translations of correspondence and other documents; format and prepare in final form a variety of documents in English and Spanish; review, proofread and recommend revisions to correspondence and other material for the clearance/signature of the corresponding Advisor, ensuring clarity and accuracy in content, according to the Organization's standards and policies;
• Assist in the coordination, preparation and development of internal and external technical meetings, conferences, seminars, workshops and studies, including: the preparation of agendas, compilation and assembly of background information for documents, publications, and final reports; coordinate logistical arrangements ensuring compliance wif staff and participants' travel procedures and practices; provide secretarial/support functions as required; prepare letters of agreement, contracts, collective travel authorizations, letters of invitation, etc.;
• Assist in the preparation of technical presentations, technical reports and articles by reviewing, correcting and/or rewriting texts to improve clarity, conciseness and coherence;
• Perform support functions, including but not limited to: placing and answering telephone calls; receiving visitors; arranging appointments and keeping a calendar of these appointments; locating background material and files; compiling data for the preparation of correspondence and/or reports; assembling correspondence for mailing; etc.;
• Maintain an organized and updated filing system for correspondence, documents, publications, reference materials, etc.;
• Provide administrative support related to updating the planning system for the Biennial Work Plan (BWP), including updating activities and tasks, tracking of achievements of milestones; request obligations, etc.;
• Perform other related duties, as assigned.

Confidential - Washington, D.C.

Administrative Assistant

Responsibilities:

• Under the direct supervision of th Director, Information Technology Services (ITS), me was responsible for the following assigned duties:
• Compose, draft and prepare correspondence in English and Spanish pertaining to assigned duties on own initiative or from verbal/written instructions for signature of the Department Director;
• Prepare draft translations of correspondence and other materials from English into Spanish and vice versa;
• Reserve meeting rooms, as requested;
• Develop and implement procedures and secretarial functions as, placing and screening telephone calls, handling those of a routine nature;
• Receive visitors, arrange appointments and compile background data for preparation of correspondence;
• Compose routine confidential correspondence and documentation on own initiative or from verbal instructions;
• Prepare draft translations;
• Maintain the corresponding files and data bases;
• Handle ITS Director correspondence including taking notes in meetings, as requested.
• Coordinate all meeting activities of the ITS Director;
• Maintain and control a calendar of appointments, meetings and other work commitments;
• Make travel arrangements, including compelling the necessary background and briefing documentation;
• Process all travel authorizations and travel arrangements, and subsequent claims as required in Workday. Budget Related:
• Assist ITS managers wif the preparation of necessary obligating documents,
• Such as Purchase Authorizations in Workday;
• Assist ITS managers wif payment of invoices for contractors and/or goods in Workday;
• Track all software and hardware contracts maintenance renewals, bring upcoming renewals to the attention of the appropriate ITS staff in order to initiate the renewal process in a timely manner;
• Assist ITS managers wif Credit Card verification in Workday;
• Perform other duties, as assigned.

Confidential- Miami, FL

Administrative Assistant

Responsibilities:

• Support the finance department director doing bookkeeping through SAP systems, preparing bank transference orders, entering accounts payables and accounts receivables in GDZ, posting vessel voyages, uploading bank transactions to SAP and QuickBooks, reconciling bank statements, inputting data in pivot tables in Excel spreadsheet, record keeping and filing. All this is done in conjunction wif the financial working teams at overseas locations.

Confidential — West Hollywood, CA

Executive Assistant

Responsibilities:

• Coordinated Power, and infrastructure projects. Executed Accounting tasks, cost, and expenditures through SAP system.
• Secretarial duties, coordinated international trade logistics support. Coordinated Plastic resins, and oil sub­products trading as Ethylene, Polypropylene among others.
• Executed Memorandums of Understanding, Letters of Intent, and legal instruments for joint ventures projects applying Legal due diligence, and proper documentation, including translations.