Executive Assistant to CFO Resume Mt. Vernon, NY - Hire IT People

OBJECTIVE

To obtain an Executive or Administrative Assistant position to utilize my skills of proactively anticipating needs of management to relieve them of administrative duties, allowing them to focus on daily, higher - level responsibilities and feel secure delegating repetitive or unanticipated tasks/special projects

AREAS OF EXPERTISE

TECHNICAL SKILLS

PROFESSIONAL EXPERIENCE

Confidential

Executive Assistant to CFO

Responsibilities:

Provide administrative and business support to CFO & staff of 30
Maintain calendar - plan and schedule meetings
Answer phones; check voicemail and e-mail; summarize messages; take action where possible
Compose correspondence, Excel spreadsheets, PowerPoint presentations
Interact with Board members and other high-level executives, both internal and external
Control and maintain office supply levels
Schedule travel, transportation, itinerary and prepare expense reports
Assist in preparation of Board and associated Committee meeting materials; take minutes
Track time off
Created and maintained spreadsheets for charges against contracts for President & CEO and timeline to track deadlines for annual audit
Exposure to highly confidential information

Confidential, Mt. Vernon, NY

Executive Assistant to President & CEO

Responsibilities:

Provide administrative and business support to President/CEO
Maintain executive’s calendar - plan and schedule meetings
Read and analyze incoming mail and answer phone to determine importance, directing to appropriate staff or taking action where required
Handle accounts payable/receivable, prepare bank deposits, process invoices and control inventory
Deal with service failures and prioritize customer needs, maintaining confidentiality in accordance with company policy
Compose correspondence for review by management

Confidential, Carmel, NY

Clerical Volunteer

Responsibilities:

Confidential, Danbury, CT

Executive Assistant to Operations Director & Public Relations Manager

Responsibilities:

Read and analyze incoming mail and answer phone to determine importance, directing to appropriate staff of 6 or taking action where required
Prepare daily memos, reports, invoices and other documents using word processing, database or presentation software
Management of heavy calendar and meeting/event planning
Collect and prepare information for use in discussions and meetings at executive staff level, internally and externally
Communicate professionally with all levels of employees and external contacts
Initiate or participate in Six Sigma and 5S process improvement events which resulted in cost savings or improved methods
Coordinate high volume of travel arrangements, including itinerary preparation, and create/reconcile expense reports
Create spreadsheets to track departmental expenses to stay within budget; review monthly with supervisor
Work directly with leadership to manage expectations and actions to complete assignments
,Control inventory and maintain supply levels
Handle and maintain confidential files/information in accordance with company policy

Confidential, Pleasantville, NY

Administrative Assistant to Operations Director, Database Manager, Marketing Manager

Responsibilities:

Read and prioritize incoming mail, screen and route incoming phone calls to appropriate staff of 15
Maintain appointment calendars and coordinate meetings for supervisor and staff
Coordinate extensive travel arrangements, both domestic and international, and prepare itineraries
Create, process and reconcile expense reports
Control inventory and maintain supply levels
Liaison between Human Resources and Management regarding new hires
Support Technology Department in maintaining database of computer equipment
Maintain confidential files and a complex filing system