Administrative Assistant Resume Profile

Administrative Assitant

Skill:

Technical Skills	Experience	Expertise
Scanning Experience	7 years	2 - Proficient
Microsoft Office and Outlook Suite	7 Years	3 - Expert
Report creation	5 years	2 - Proficient
Project Coordination	5 Years	2 - Proficient
Organizational Skills	8 Years	3 - Expert

Employment History:.

Confidential

Administrative Assistant

Responsibilities:

Confidential

Administrative Support

Responsibilities:

Prepared business plan, annotating short term and long term and long term goals and structure for the business
Conducts market research/analysis, comparing similar business models
Communicated with various businesses via telephone calls/emails to obtain further information

Confidential

Human Resources Assistant/ Administrative Assistant

Responsibilities:

Digitally scanned and uploaded personnel documents into the Electronic Official Personnel Folder eOPF database.
In a timely manner created and printed out Within Grade Increase WIGI documents to be sent back to the assigned HR Specialist for review
Prepared and created new personnel folders for incoming employees
Filed and retrieved documents from personnel folders upon request
Utilized the e-Verify database to check a potential employee citizenship status for employment eligibility
Created folders and filed personnel documents for storage
Proofread and edited job announcements for grammar, spelling and punctuation
Composed email correspondences to office staff
Utilized Web Federal Personnel/Payroll System FPPS to verify and process personnel information
Responded to requests for information from office staff

Confidential

Administrative Assistant

Responsibilities:

Received and reviewed documents, records and forms for completeness and consistency in accordance with regulations and office procedures
Effectively created and edited documents such as reports, memos and letters for grammar, spelling and punctuation while utilizing word processing databases and spreadsheets in Microsoft Office and outlook suite software applications.
Composed correspondences/faxes to customers and various federal agencies
Researched, retrieved and verified missing information on a variety of companies involved in a potential release of hazardous materials
Maintained office records, filing and retrieving documents, managing controlled documents in accordance with written procedures
Answered/responded to phone calls to routine and non-technical requests for information to questions based on the guidelines listed within the 49 Code of Federal Regulations.
Maintained calendars and set up meetings with upper management regarding daily activities
Retrieved, opened and reviewed incoming mail.
Prepared and created Death and Injury reports containing sensitive information in a timely manner for approval by the supervisor
Prepared and digitally scanned multiple Hazardous Materials Incident Reports, as well as, various companies' registrations to be saved electronically for storage.
Destroyed/shredded outdated vehicle registrations and Hazardous Materials Incident reports after being scanned into the system

Confidential

Data Entry Specialist

Responsibilities:

Scanned sensitive documents for a major medical facility in a timely manner ensuring the client will have an electronic and hard copy in accordance to clients' procedures
Processed over 3000 time-sensitive, critical documents daily
Prepared and scanned documents from a wide variety of sources
Prepared and maintained a variety of data/information such as car titles, registrations and renewals for numerous clients
Effectively created and edited documents such as report creation, memos and letters for grammar, spelling and punctuation while utilizing word processing databases and spreadsheets in Microsoft Office and outlook suite software applications.
Extensive experience in project coordination.
Interacted and established follow-ups with management staff/coworkers, ensuring high quality products.
Responsible for reviewing all assigned data fixing any problems before the data is delivered to customers.
Performed data entry, verification, and editing of all documents as tasked.
Verified input data for images, ensuring accuracy of completed work scanned and edited work for errors during processing.

Confidential

Responsibilities:

Monitored the perimeters on closed circuit television as well as controlled the flow of visitors who entered and exited BEP and the different areas throughout the Bureau
Test the systems' operability, ensuring proper function and/or the need for maintenance
Answered phone calls to assign access levels and time zones to BEP using the Security Access Control Systems SACS
Performed authorized diagnostic tests of the various systems
Managed controlled documents during every shift
Performed periodic reviews of the various systems, ensuring the accuracy of the information
Destroyed collected classified information after every shift