Administrative Assistant Resume Farmington, CT - Hire IT People

OBJECTIVE

To work in a challenging environment where my experience and skills can be utilized to their fullest potential; am committed and dedicated to quality in my work, with integrity in the executive / personal assistant field; A proven ability to multi - task and work effectively with all levels of Executive Senior Management and Staff.

SUMMARY

For more than 10 years, I served as the Personal Executive Assistant for a high profile elected official, Arizona's Sixteenth Secretary of State, the Honorable Betsey Bayless; Maintaining a high level of confidentiality.

TECHNICAL SKILLS

SKILLS: Microsoft Office / Visio / Multi-Phone Line / 10 Key by touch / Vidyo / Working knowledge of Social Media (e.g., Facebook, Linkedin, Twitter, Pinterest)

ATTRIBUTES: Fluent in Spanish (read/write) / Trustworthy / Detail Focused / Organized / Self-Motivated / Resourceful / Multi-Tasking / Great Interpersonal and Communication Skills

PROFESSIONAL EXPERIENCE

Administrative Assistant

Confidential, Farmington, CT

Responsibilities:

Directly maintain Outlook Calendar, arrange and coordinate all meetings, conferences and speaking engagements for onsite and offsite locations for the Department Head Neurologist and 6 other Department Faculty
Coordinate all in-house staff meetings and capture meeting minutes
Organize and maintain all Faculty files, ensuring that all medical licenses are up to date
Coordinator and main contact for Confidential Department of Neurology, Residents / Medical Students and Physicians, ensuring all necessary paperwork and computer access (when applicable) has been completed prior to their arrival
Assemble key on-board welcome packets/manuals for all incoming Residents / Medical Students and Physicians. Maintain a daily calendar on where they are assigned for the day, and upon arrival, review their calendars with them and introduce them to their assigned areas
Event planner for the Department; (e.g., Holidays, Birthdays, Retirements, etc.…)
Responsible for logistics support for Department Faculty; (e.g., Travel arrangements and expense reimbursements, office & medical supplies, etc.…)

Executive Assistant to the President and CEO

Confidential, Phoenix, AZ

Responsibilities:

Directly maintained Outlook Calendar, Email, Scheduling of meetings, conferences and speaking engagements for onsite and offsite locations for the President and CEO
Managed and Supervised five (5) Administrative Assistant’s supporting the Sr. C-Level Executives
Extensive travel scheduling for the President and CEO including ground transportation, airlines, hotel accommodations, restaurant reservations, offsite conferences and seminars, including private lunch or dinner
Managed the daily schedule of the President and CEO, meeting every evening to discuss the next day’s meetings, going over materials needed for meetings, and any other special arrangements, such as presentations or parking. With a follow up the next morning to discuss any schedule changes or additional material for that day
Preserved the President and CEO's time by reading, researching and routing all incoming calls and correspondence to the appropriate Senior Level Executive and or Department Head
Fielded all incoming and outgoing sensitive correspondence for the President and CEO, Senior Level Executives, and the Board of Directors with extreme confidentiality
Strategized position as the “Go To” person and gatekeeper to the President and CEO between, Senior Management, Board of Directors and employees
Downloaded board meeting agendas and related materials, organizing in a more effective and usable format
Successfully spearheaded the Arizona Centennial Hospital-wide celebration
Directly maintained the purchase card for the Administration Department
Planned and coordinated all Administration Department events, annual holiday and monthly birthday celebrations, luncheons and catering needs

Administrative Assistant to the Director

Confidential, Phoenix, AZ

Responsibilities:

Provided administrative support to the Director of the Department of Administration with extreme confidentiality
Managed complex detailed calendar, appointments, event invitations, speaking engagements, conference calls, as well as travel arrangements
Oversaw all incoming and outgoing mail, answering/screening and routing telephone calls, office voice mails, file maintenance, office email and correspondence
Implemented crucial follow-up form on correspondence between the Governor's Office of Constituent Services and the Department of Administration
Ordered all office supplies and technology needs
Successfully coordinated the department relocation to a new facility, including the installation of all computers, phones, printers and Xerox machine
Various administrative duties included special projects and special functions with the State Employees Charitable Campaign

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Administrative Assistant Resume

Farmington, CT

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