Senior Administrative Assistant

SUMMARY OF QUALIFICATIONS

• Over 10 years, experience providing confidential support for Executive Management.
• In-Active -
• Active NACI Clearance.
• Adept developing administrative procedures improving day-to-day operations.
• Effectively manage detailed work on concurrent tasks under pressure and tight deadlines.
• Proven ability delivering quality customer service.
• Strong proficiency using automated tools managing program data to improve communication.
• Type 60-65 wpm, proficient using Outlook, Word, PowerPoint, Excel, Access, Publisher, WebEx, Windows XP, Windows 7

PROFESSIONAL EXPERIENCE

Confidential

Word Processor/Administrator Department of Veterans Affairs Contractor with NACI Clearance

• Escort visitors', provide conference facilitation, VTC calls, and spreadsheets enabling best reporting.
• clerical and word processing functions in support of Facility Management Manager Projects.
• Provide support for VA Facility Management Manager maintain daily to do list and perform office management,
• Request quotes and Purchase Card Authorizations for signature and follow thru for delivery and payment processing.
• Analyze documents and resolve complex issues by interpreting situation, specifying and providing support for development
• of new or modified methods for improved performance.
• Monitor, disseminate and process email, coordinate action items review response format, content, grammar and
• spelling for accuracy.
• Set priorities, communicate orally and in writing, update work order log, attend Facility Manager's Security meeting with Executive level VA Staff and Contractor Management attending providing agenda, and minute transcription.

Confidential

Reviewed Federal Financial Aid Title IV and R2T4 data verifying using Regent Enterprise Management 8, and PAD Admin Software prior to uploading documents with Hyland Printer into OnBase Archive.

Sr. Administrative Assistant for Head of Clinical Operation

• Provided support for Head of Clinical Operations and assisted VP Clinical Programs. Prioritized calendars using Outlook, making informed decisions regarding availability maximizing Manager's efficiency.
• Facilitated Concur travel, hotel and car arrangements, expedited expense reports storing records for audit and archive.
• Admin Coordinator for Work at Home Program for 200 Staff, requiring coordination, with IT, staff and Manager's. Created and maintained database providing quick accessibility for Management and IT during inclement weather and emergency situations.
• Admin for 400 Clinicians Continuing Ed training which included membership content, data reconciliation, forwarding training reminders and audit reports for best reporting.
• Escorted visitors, receptionist support, arranged WebEx meetings and facilitated itinerary distribution prior to meetings.
• Managed multiple critical work flows continuously adapting schedule for Exec's, cognitive of sensitivity and confidentiality collating data creating exclusive weekly reports for Executive Management distribution.
• Coordinated Agenda facilitation, took minutes for key Operation meetings, including distribution, delivery and follow-up meeting minutes.

Administrative Support Specialist for Lockheed Martin, Program Manager and Deputy Program Manager

• Gov't Contractor with Secret Clearance. Provided support for DTRA-ITSS Contract PM and DP Manager. Prioritizing and managing complex calendars using Outlook making informed decisions regarding availability.
• Managed multiple critical work flows within continuously adapting schedule, cognitive of criticality and confidentiality internally and externally.
• Property Admin for 250K inventory performing physical inspection and transfer of authorized Gov't furnished hardware and software to Contract Personnel.
• data for Management.
• Developed archives, inventories, spreadsheets and databases using logical system for quick retrieval and accessibility to critical
• Reviewed programmatic directives practices, training policies and procedures, staying abreast of new or amended DoD Policies
• of new or modified methods for improved performance.
• Analyzed documents and resolved complex issues by interpreting situation, specifying and providing support for development
• spelling for accuracy.
• Monitored, disseminated and processed email, coordinated action items reviewed response format, content, grammar and
• Escorted visitors, arranged conferences, VTC calls, facilitated itineraries, and assembled briefing materials distributing prior to meetings.
• Admin for Environmental Health and Safety. Provided orientation material to Contractor Personnel which encompassed hazard control info, conducted on-site inspections, compiled data, reported accidents and prepared recommendations for corrective action to help eliminate future incidents.

Contracts Administrator

• Set priorities, communicated orally and in writing processed data entry for Contract funding under tight deadlines.
• Provided quotation response to clients requesting funding.
• Developed custom forms, archives, spreadsheets and databases enabling chart and report creation.
• after collaborating with Contract Manager.
• Disseminated and resolved complex Contract issues by interpreting devising, establishing and implementing new procedures
• Established Financial Contract Administrator Procedure Guide, enabling data input consistency and accuracy, for invoicing and payment processing prior to due date.
• Screened Contracts requiring specialized terminology and knowledge of Contract Procedures encompassing significant degree of accountability for potential claims.
• Implemented final invoicing, Contract close-out and funding de-obligations using GCS Software.

Administrative Assistant for President and Executive Director

• Researched and assisted forecasting Union Annual Budget, achieving maximum expense control and productivity.
• time by 40 .
• Developed and maintained spreadsheets, databases, charts and PowerPoint presentations for best reporting reducing production
• Analyzed email, memos, submissions and reports, determining significance, distribution tracking through to completion.
• Coordinated President and Executive Director calendars enabling consistent communication eliminating conflicts ensuring availability, meeting attendees, scheduled room logistics, tracked attendance, arranged luncheons, created itineraries, assembled briefing materials distributing prior to meetings.
• Streamlined and maintained office computer network, installed software upgrades, expedited payroll, reconcile
• invoices and purchased office supplies reducing budget expenditure by 30 annually.

Administrative Assistant College Work Study Intern

• Designed and maintained Catoctin History Magazine Subscription, Book Oral History databases.
• Transcribed audio history tapes, researched grant opportunities, processed correspondence, ordered supplies, reconciled and deposited account receivables.
• Maintained inventory, edited and organized photos, facilitated History Workshops designed, distributed and assembled bulk mailings and created PowerPoint Presentations.