Senior Administrative Assistant Resume San Jose, CA - Hire IT People

PROFESSIONAL SUMMARY:

Positive, self - motivated, and proactive professional with 9+ years of administrative experience supporting C-level executives in global high-tech and banking industries. Exceptional organizational, written and verbal communication, interpersonal, problem solving, and customer service skills. Proven track record for multi-tasking, prioritization, flexibility, and attention to detail. Strong history of collaboration with all levels of organization. Apply high level of professionalism in dealing with confidential and sensitive information.

TECHNICAL SKILLS:

SOFTWARE SKILLS: Strong proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook, and Visio), PeopleSoft, WebEx, and Taleo

PROFESSIONAL EXPERIENCE:

Confidential, San Jose, CA

Senior Administrative Assistant

Responsibilities:

Recipient of accolades from VP on quickly becoming proficient in completing complex sales reports while concurrently achieving 100% accuracy. Known as team’s Excel expert and go-to person for Excel questions
Reduced cost by 15% and increased productivity by 20% in department by proactively generating paperless filing system
Resolved customer problems by providing exceptional customer service
Honored with and bonus for performing an outstanding job in coordinating and managing national sales convention of 200 banking executives
Created complex PowerPoint presentations and Excel reports/spreadsheets to support team
Managed VP’s time, emails, complex calendars, meeting logistics, and coordinated travel arrangements

Confidential, San Jose, CA

Executive Assistant II (Contractor through Artech Information Systems)

Responsibilities:

Organized, scheduled, and managed extensive calendars and meetings for three C-level executives
Arranged and coordinated complex domestic and international travel by ensuring adherence to cost standards and travel ps through effective communication with executives
Initiated first contact and followed up with high level contacts on sensitive and complex finance/budget topics inside and outside the company

Confidential, San Jose, CA

Human Resources Specialist

Responsibilities:

Managed full cycle Human Resources department such as recruiting, benefits, 401K, FMLA, workers compensation, and PeopleSoft HRIS system
Reduced new hire on-boarding document computation time by 50% by streamlining new hire on-boarding packet
Conducted safety s for Directors and Corporate staff, which reduced number of workplace injuries

Confidential

Executive Assistant

Responsibilities:

Acted as liaison between management and staff
Produced PowerPoint presentations to acquire financial funding; developed and prepared proposals and reports with Executive Director for county budgets
Coordinated Board of Director meetings and prepared agenda and presentation materials for monthly board meetings

Confidential, Sunnyvale, CA

Responsibilities:

Facilitate workshops that develop leadership, presentation, and communication skills
Schedule and manage meetings and workshops; prepare meeting minutes
Identify, analyze, and resolve problems that interfere with team’s ability to meet Confidential objectives