Administrative AssistantÂ Resume Baltimore, MD - Hire IT People

SUMMARY

Goal oriented, highly motivated administrative professional with 15+ years of experience providing executive level support. Exceptional interpersonal and organizational abilities, with a demonstrated history of managing multiple projects. Proven ability to work with all organizational levels in order to develop productivity relationships.

TECHNICAL SKILLS

Accounting/Bookkeeping
Calendar Management
Customer Service
Event Planning
Maintaining Confidential Information
Advanced Microsoft Office
Processing Expense Reports
Project Management
Proofreading
Research
Travel Arrangements
Typing 75 wpm

PROFESSIONAL EXPERIENCE

Confidential, Baltimore, MD

Administrative Assistant

Functioned independently, setting work priorities based on patient schedule, physician schedule, corporate and hospital.
Typed and processed Neurology dictation using manual and electronic transcription systems.
Kept accurate schedules of office appointments, departmental and administrative meetings, exams and seminars.
Collected, reviewed and distributed accurate billing information using CPT - 4 and ICD-9 coding procedures.
Ordered office and medical/surgical supplies required to operate an efficient office practice
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Maintained operating expenses within a pre-defined budget, ordered and distributed office supplies
Organized all new hires, security and temporary paperwork.

Confidential, Baltimore, MD

Executive Assistant

Processed correspondence and files. Assembled and summarized information from files and documents in the office.
Liaison between the Dean and senior staff.
Made travel arrangements.
Maintained confidential faculty, staff and student files in compliance with FERPA.\
Prepared and maintained appointment calendar, schedule appointments, arrange meetings, teleconferences and travel.
Coordinated communication with the President's Office, various boards, colleagues, and the general public.
Relieved the Dean of routine details by exercising initiative; independent judgment and decision making.
Gathered and compiled information for reports and presentations.
Created, organized, and set up an information center for manuals and schematics.
Organized all new hires, security and temporary paperwork.

Confidential - Lutherville, MD

Administrative Specialist

Managed confidential personnel and medical files, ensuring high accuracy and up-to-date data.
Accomplished payroll duties including processing salary and wage changes for teammates,
Accountable for reviewing and processing travel authorization requests in a judicious manner.
Completed daily, weekly and monthly billing via Billberry Electronic billing database.
Maintained office and site inventories through IProcurement database.

Confidential, MD

Team Leader

Maintained personnel, confidential and administrative records for all employees within the team.
Did key from image alpha/numeric data entry with an accuracy rate of 99%. Keyed over 14,000 keystrokes per hour,
Directly supervised 30 employees with responsibility for over 300.
Provided guidance to employees in performing daily tasks throughout the shift.
Supported the Department Manager with tracking of daily attendance and overtime schedules.

Confidential, Baltimore, MD

Administrative Assistant

Received, reviewed, inputted, tracked, and monitored forms, ensuring proper and complete documentation and compliance with law school regulations.
Created electronic file tracking system Redesigned Student Tracking Form.
Aided senior recruiting staff with career fairs and recruiting events.

Confidential, Edgewood MD

Hazardous Materials Technician

Inspection of sites to detect existing or potential fire, chemical or biological hazards.
Initiated corrective measures when required.
Checked for chemical or biological spills, waste, or leakage and took appropriate action.
Bar-coded all incoming hazardous chemicals for 112 tenants on post.

Confidential, Baltimore, MD

Administrative Specialist

Interviewed and gathered information on nurses and nurse assistants with criminal histories
Maintained database of all disciplinary and rehabilitation actions issued by the Board.
Arranged investigative reports for the Board and presented evidentiary reports during hearings.
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Screened applicant resumes and coordinated both phone and in-person interviews.

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Administrative AssistantÂ Resume

Baltimore, MD

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