Administrative Assistant Resume Austin, TX - Hire IT People

SUMMARY:

Held in high esteem by company offices for honesty, competency, and reliability
Act with high degree of independence
Knowledgeable in various software such as: Faxcom, Archer, Power Point, Egencia, Concur, C360, SharePoint, Work Front, People Soft, Workday, Global One, CRM, WebEx, Meeting Place Express, Conference America, Triumph
Ability to multi - task
Very comfortable working with all levels of an organization
Highly organized with a meticulous attention to detail to ensure all essential meeting and travel services are available and ready for management as needed
Extensive experience in team development and project management

PROFESSIONAL EXPERIENCE:

Confidential, Austin, TX

Administrative Assistant

Responsibilities:

Provides administrative support to senior leadership of organization that includes travel arrangements, expense report submissions, meeting agendas, meeting location reservations, calendar management, coordination of seminars and speaking engagements
Responsible for Faxcom application, as well as conversion and distribution of files
Updates Power Point presentations, Organizational Charts, and Sharepoint sites for assigned departments
Logs and updates documents and contracts into Archer and C360
Keeps marketing documents up-to-date in Work Front application
Organizes and plans team building events

Confidential, Melville, NY

Administrative Assistant

Responsibilities:

Provided administrative support to compliance department
Supported six calendars simultaneously
Coordinated and planned travel reservations
Prepared and submitted expense reports and invoices for reimbursements and payments
Reconciled credit card statements
Organized and planned training programs, team building events, and Fun Days
Liaison between staff and various contacts to resolve IT issues
Managed and organized department moves, acted as liaison between business unit and CRE and ensured all equipment and printers were mapped appropriately
On-boarded new exempt and non-exempt employees
Maintained and updated dewy decimal file system

Confidential, Lynbrook, NY

Administrative Assistant

Responsibilities:

Provided high level administrative support to executives and consulting staff across multiple offices on a 24/7 basis
Utilized Westlaw, Pacer and other internet tools to perform docket searches and online research on judges, attorneys and venues for active pending matters
Entered and updated information on client leads, opportunities and sales into Client Relationship Manager (CRM)
Created and updated sales proposals and marketing materials
Facilitated onsite support for jury research events
Reserved facilities and procured equipment for client meetings and internal firm events
Coordinated online and multimedia support for internal and external meetings
Scheduled staff interviews and tracked candidate progress
Ensured accurate reporting of work hours logged by consultants and support staff
Generated and tracked purchase requests
Monitored supply inventory and researched new product and software acquisitions
Ensured firm files were in compliance with the firms record management program and records retention guidelines
Served as member of the DOAR awards committee DOAR mentoring program